TABLE OF CONTENTS

Prologue:  Academic Governance                           1

 

Absences from Classes and Class Attendance               2

General Attendance Policy

Attendance Policy Relating to Participation
in University Sponsored Activities

Emergency Absences

 

Academic Load                                            4 

 

Academic Standing (Probation Policy)                     5

 

Advanced Placement Program/College Level Examination

Program                                                  6

 

Associate Degree Policy                                  6

 

Awarding of Degrees Posthumously                         7

 

Catalog Adoption                                         7

 

Change of Course                                         8

 

Change of Major                                          9

 

Classification                                           9

 

Contact Time                                            10

 

Course Examinations                                     10

 

Credit by Examination                                   10

 

Credit for Prior Life Experience                        11

 

Credit Limitations                                      11

 

Dean's List                                             13

 

Grades and Grade Point Average (GPA)                    13

 

Grade Changes                                           15

 

Grade Reports                                           16

 

Graduation                                              16

 

Graduation with Honors                                  17

 

Graduation with Honors for Students Seeking

Second Degree                                           17

 

Honorary Degree Policy and Procedure                    18

 

Incomplete Grades                                       27

 

Inclement Weather Policy and Procedure Statement        19

 

Independent Study                                       20

 

Individual Study                                        21

 

Institutional Credit                                    22

 

Instructional Assistance Program                        22

 

Internship                                              23

 

Major Tests and Assignments Prior to Exams              23

 

Numbering of Coursework                                 24

 

Pass-Fail Grading Option                                25

 

Repeat Policy                                           26

 

Residency Requirements                                  27

 

Scheduling of Courses to be Offered for Credit          27

 

Second Degree                                           27

 

Second Major                                            28

 

Second Master's Degree                                  28

 

Selected Topics Courses - Guidelines                    28

 

Short Term Courses for Academic Credit                  29

 

Student Records                                         30
Policies and Procedures Concerning the Release
of Student Information

 

Veteran's Academic Credit                                       31

 

Withdrawal from the University                          32

 

APPENDIX A                                              34

The Academic Policies and Procedures Committee

Operating Procedures for the AP&P Committee

 

APPENDIX B                                              36

Guidelines for Preparing AP&P Forms

AP&P Form:  Instruction Sheet, Part A, and Part B

 

APPENDIX C                                              41

Flow Chart of Academic Governance

 

APPENDIX D                                              43

Form:  Request to Take Coursework at Another School

 

APPENDIX E                                              45
Miscellaneous


 

PROLOGUE:  ACADEMIC GOVERNANCE

Since the basic mission of the university is instruction of students, the procedures for curriculum modification are most important and should be clear.  In order to provide some clarification in this important area, this statement is being issued. The basic and most important unit in determining curricula is the academic department. For some time, departments have recommended their own departmental courses and programs after careful consideration by the faculty of that department. In the past few years, however, some departments have chosen to add students to departmental committees and meetings. It has been suggested that all departments develop plans for involving students in academic governance at the departmental level.  Since that suggestion has been endorsed by the Chancellor, the Faculty Senate and the Student Government Association, it is hoped that all departments will have begun to involve students. As this is being accomplished, all segments of the university should find the following guidelines reasonable and acceptable.

 

GUIDELINE I 

 

Any proposal for changes in a department's courses or programs must first be acted upon by the department before being submitted to the college advisory council. Any proposal for changes (excluding course changes within existing programs) in a college withdraws without making proper arrangements with the dean of Graduate Studies and Research.

 

GUIDELINE II 

 

Recommendations for changes in general academic policies or academic programs must be submitted to the Academic Policies and Procedures Committee by any of the following:

A. Department, college, or school

B. Faculty Senate

C. Student Government Association

D. Council of Deans

 

A faculty member, student, or ad hoc faculty or student group will channel proposals through the appropriate body above (A., B., or C.)

 

GUIDELINE III 

The Academic Policies and Procedures Committee is, in most circumstances, the final recommending body to the Provost and Vice Chancellor for Academic Affairs and the Chancellor.  The faculty members and the students on this committee serve as the representatives for the faculty and students, respectively.  As such, these groups should make their respective views known through their appointed representatives (except as provided in Guideline II, B. and C.) and should make arrangements for their respective representatives to be held accountable to them.

 

GUIDELINE IV 

 

If a proposal for changes in a department's courses or programs is not approved by that department, then the group initiating the proposal may appeal (within 90 days after rejection) first to the advisory council of the college to which that department belongs. If the proposal is rejected by the college or school, then the group may appeal (as above) to the Academic Policies and Procedures Committee.

 

When a departmental proposal is not recommended at the college advisory council level, the department may appeal to the Academic Policies and Procedures Committee.

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ABSENCES FROM CLASSES AND CLASS ATTENDANCE

 

GENERAL ATTENDANCE POLICY 

 

1. It is the policy of Appalachian State University that class attendance is considered to be an important part of a student's educational experience. Students are expected to attend every meeting of their classes, and are responsible for class attendance. No matter what bases exist for absence, students are held accountable for academic activities, and faculty may require special work or tests to make up for the missed class or classes. Faculty, at their discretion, may include class attendance as a criterion in determining a student's final grade in the course. On the first day of class, faculty must inform students in writing of their class attendance policy and the effect of that policy on their final grade. If class attendance is to affect a student's final grade, then a statement to this effect must be a part of the course syllabus distributed to each student.

 

(NOTE: A student who does not attend a class during one of its first two meetings may, at the discretion of the academic department, lose her or his seat in that class. Further, if a class meets only one time per week-e.g., a laboratory or an evening class-the student must attend the FIRST meeting of that class or risk losing her or his seat.)

 

2. A syllabus is to be prepared for each course and distributed at the first of the semester.  The syllabus should include the following:  an explanation of course goals and objectives, the name of the text and any other materials required of each student, the instructor's office hours, an explanation of how the grade is to be determined, and an explanation of any additional reading, papers, projects and examinations which the instructor expects to give or assign.

 

3. Syllabi for courses taught in the present and previous semester should be on file in the departmental offices and should be made available to students who request them.  These syllabi would indicate the structure of courses as they are being or ­have been taught.

 

4. The Registrar's Office is allowed to assign an administrative withdrawal to the "audit" student who has not been "regular in attendance."  Documentation will consist of an appropriate notation by the faculty member of record on the final roll. 

 

5. The Student Health Services DOES NOT write medical excuses for students who miss a class for illness or injury. However, faculty may call Health Services(262-3100)

to verify the day and time the student was seen. The nature of the student’s illness or problem will not be divulged unless the student has signed the appropriate release of medical information.

 

ATTENDANCE POLICY RELATING TO PARTICIPATION IN UNIVERSITY SPONSORED ACTIVITIES

 

As an integral part of the academic program at Appalachian State University, the university sponsors and otherwise supports co-curricular programs, athletic programs, and other out-of-class activities such as field trips.  Participation in such activities occasionally requires a student to miss one or more class meetings.

 

A student who expects to miss one or more class meetings because of participation in a university sponsored activity has several responsibilities:  The student (in person) will notify the instructor in advance of any absence; the student is expected to complete all work missed by making up the work in advance or by completing any compensatory assignment which may be required by the instructor; the student is expected to maintain satisfactory progress in the course; and the student (otherwise) is expected to maintain satisfactory attendance in the class if so required.  In the event that a student anticipates that participation in a university sponsored activity will require missing more than 10% of the class meetings, the student is required to discuss this matter with his or her instructor at the beginning of the semester and may be advised to drop the course.

 

If the above responsibilities are met, it is expected that the instructor will excuse the absence and permit the student to make up missed work in whatever manner the instructor deems appropriate.

 

EMERGENCY ABSENCES 

 

When a student is out of town and unable to return to campus due to hospitalization, death in the family, or other extenuating circumstances, the student or her/his parents may contact the Office of Student Development to request that professors be notified as to the reason for the absence.  This notification is conveyed to the appropriate departmental office as a matter of information only and does not serve as an official excuse for class absence.  Only individual faculty members make this determination, and documentation may be requested by the faculty members.  The Office of Student Development does not provide this service when notification is received after the absence has occurred.  Also, if a student is in town, that student is responsible for notifying the individual faculty members that she/he will be missing class.

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ACADEMIC LOAD

 

Undergraduate:  An undergraduate student usually takes from 15 to 18 hours a semester.  In special situations, an undergraduate student may take more than 18 hours a semester.  To do this, the student must have prior approval of the dean of the college in which she/he is enrolled.  Registration for less than 12 hours places the student on part-time status.

 

An undergraduate student must take 12 semester hours during a regular semester (and if in summer school, six semester hours each session) in order to be a full-time student.

 

During one of the student's last three semesters, each undergraduate student who is taking a program leading to teacher certification will student teach at least one semester in the area and at the level for which the student has been preparing.  This work will consist of full-time teaching activities under the guidance of a competent and experienced teacher.  A student must earn 12 semester hours of credit for student teaching.  No student teaching will be permitted during the summer.

 

The summer session at Appalachian is composed of various terms of different lengths; therefore the academic load for a student is based on the length of study in weeks.  For example, a five-week period of study may include a five-week course, a three-week course and a two-week course.  Hence, the maximum undergraduate student load for this combination would be the load limit (shown below) for a five-week period of time.

 

Period of Time                  Maximum Academic Credit for                                                            Undergraduate Students

   10 weeks                          12 semester hours

   5 weeks                            7 semester hours

3, 2 or 1 week                     1 semester hour per week

 

Graduate:  The maximum course load for a graduate student during the regular academic year is 15 hours per semester for a student without an assistantship, and 12 hours for those holding assistantships.  For each summer session, the course load is six semester hours.  Graduate degree candidates may not earn more than 12 hours for the entire summer.

 

For full-time resident credit, graduate students must be registered for a minimum of nine semester hours.

 

The maximum load for graduate students during the regular academic year and the summer session is outlined below.

 

Academic Year 

Full-time without assistantship . . . . . .15 hours

Full-time with assistantship  .  . .  9 to 12 hours

Summer Session 

5-week term . . . . . .. . . . . . . . . .  6 hours

2-week term . . . . . . . . . . . . . . .   2 hours

A graduate degree candidate may not earn more than 12 hours for the entire summer.

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Academic Standing

 

Undergraduate: To continue at Appalachian in good academic standing, a student must earn, as a minimum, the following cumulative grade-point average (GPA) at the end of the semester indicated:                                  

 

                                  Cumulative GPA

 

Semester 1                              1.50

Semester 2                              1.75

Semester 3                              1.90

Semester 4 (and thereafter)           2.00

 

(NOTE: For the purpose of academic standing, a student who enters Appalachian as an undergraduate transfer will have the credit hours accepted from other collegiate institutions converted to semesters in residence at Appalachian. The conversion ratio is fifteen to one:i.e.,

fifteen semester hours of transfer credit is equivalent to one semester in residence.)

 

Failure to earn a grade-point average indicated above will automatically place the student on academic probation during the semester that follows.  (The grade-point average at Appalachian is computed only on the basis of coursework taken at Appalachian; i.e., grades earned on coursework taken at other collegiate institutions or by correspondence will not be computed in or allowed to affect the grade-point average at Appalachian.)

 

While on probation, however, a student will, within the limits prescribed below, be allowed to continue:

 

1. An undergraduate student, whether admitted as a freshman or a transfer, will be allowed to enroll for a maximum of two (2) academic terms while on probation.

 

2. The dean of a college or school can attach specific requirements before enrollment on probation is approved.  These requirements may include special advising sessions, a limitation on the number of hours for which the student may enroll, the requirement that certain courses be repeated, enrollment in developmental courses, etc.

 

If a student uses the two terms of academic probation mentioned above, but again fails to earn a cumulative grade-point average sufficient to place her or him in good academic standing, that student will be automatically suspended from further enrollment at Appalachian.  At that point, the student's only recourse is to enroll during the University's summer terms until such time that the grade-point average places her or him in good academic standing.  (A summer term does not count as a semester in residence for the purpose of computing academic eligibility.  Undergraduate students in academic difficulty--probation or suspension--may always attend Appalachian during the summer.)

 

Students may apply for readmission under specific “Forgiveness Policies.”

 

Graduate:  Graduate students who fail to maintain a cumulative grade-point average of at least 3.00 may not be permitted to re-register as degree candidates without the written recommendation of the advisor and the approval of the Dean of Graduate Studies and Research (see Probationary Status).  Normally, degree candidacy is discontinued for the student who has received as many as four grades of C, and if a graduate student receives a grade of “F” or “U”, the student may not continue in graduate school unless the advisor submits in writing an acceptable recommendation to the Dean of Graduate Studies and Research.  In no case may a graduate student be permitted to repeat more than one course to improve the grade, and the student who receives a second grade of “F” or “U” may not continue toward the graduate degree under any circumstances.

 

Graduate credit accepted in fulfillment of the requirements for a graduate degree shall average not lower than 3.00, and no credit toward the degree shall be granted for a grade of F or U.  Course work reported "Incomplete" must be completed within a semester of the official ending of the course.  The grade of D is not given in Graduate School.  A grade of F is assigned to a student who arbitrarily discontinues meeting a class or who withdraws without making proper arrangements with the Dean of Graduate Studies and Research.

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ADVANCED PLACEMENT PROGRAM/COLLEGE LEVEL EXAMINATION

PROGRAM/ DEFENSE ACTIVITY FOR NON-TRADITIONAL EDUCATION SUPPORT/ INTERNATIONAL BACCALAUREATE

 

Appalachian participates in the Advanced Placement Program, the College Level Examination Program, the Defense Activity for Non-Traditional Education Support, and the International Baccalaureate Program. Students who have demonstrated their achievement on specific tests in any of these programs may have their test results submitted to the University Testing Center for consideration with regard to placement into advanced courses and for college credit. All students are encouraged to take these tests and to submit their scores for evaluation.

 

Students may also qualify for advanced placement and course credit by taking departmental tests in their areas of extensive specialization. Based upon these test results, the amount and the nature of the credit granted is determined by the committee on academic policies and procedures and the pertinent department of instruction.

 

Test scores submitted from testing programs will remain valid for only ten years.

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ASSOCIATE DEGREE POLICY

 

An undergraduate student enrolled at Appalachian can transfer to another accredited collegiate institution, earn an acceptable associate degree, return to Appalachian, and request that her or his prior GPA be deleted.  In essence, this student would return with the hours earned at Appalachian, plus the hours earned at the institution awarding the associate degree, but without her or his prior GPA.

 

NOTE:  It is the intent of the AP&P committee that the act of returning under this policy should not increase either the total number of times a student can enroll while on probation or the total number of courses which can be used under the repeat policy.  In essence, a student at the undergraduate level should have an absolute maximum of two terms of enrollment while on probation (excluding summer), and five courses to which the repeat policy may be applied.

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AWARDING OF DEGREES POSTHUMOUSLY

 

Over the years, there have been times when members of our senior class have died prior to graduation.  The following criteria and procedures will be used in the awarding of degrees posthumously.

 

Requests to award degrees posthumously may be made by a surviving family member or a member of the Appalachian State University faculty or administration following their having been so notified of the possibility of doing so by the Vice Chancellor for Student Development.  Such a request must be considered by the faculty of the department in which the student was majoring and be recommended to the chair of that department.  The chair must concur and recommend to the appropriate dean.  The dean must concur and recommend to the Provost and Vice Chancellor for Academic Affairs, who will present the recommendation to the Chancellor.  Final approval must be given by the Chancellor.  Once the Chancellor approves the action and the dean has been notified of this, the dean will contact the Registrar's Office to make certain that a diploma will be prepared.

 

If approval is given, the family will be notified by the appropriate chair and be informed that the degree will be awarded in a private ceremony to take place on the day (or as soon thereafter as possible) of the next commencement.  The diploma will be presented by the appropriate dean.

 

The minimum criteria for considering such a request is as follows:  The student must have been within 30 semester hours of graduating; been a student in good standing at the time of death; and, must have had an overall GPA of 2.00.

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CATALOG ADOPTION

 

A new catalog is issued biennially; and, while course offerings are fairly continuous from year to year, the faculty reserves the right to make changes in curricula, degree requirements and academic policies.  The information in any given catalog is, therefore, usually valid only for the two-year period of its issue, and is superseded by subsequent issues.  Any interested person should consult the most recent issue of the University catalog for current information about the instructional program.

 

Any changes in degree requirements do not, however, affect a student already enrolled in a degree program.  In those rare cases where specific required courses are no longer available, the dean's office will identify suitable substitutes which do not increase the overall credit requirements.  All students may elect to graduate in accordance with the degree requirements as recorded in the catalog that is current at the time of their first registration or any subsequent edition (provided the student is enrolled during a period in which the catalog is in force) except that any catalog chosen must not be more than six years old.  Students electing to graduate under a new catalog must meet all requirements of the catalog under which they wish to graduate subject to the exception noted above for those cases when specific courses are no longer available.  In order to change the catalog under which they intend to graduate, students must notify the office of the dean of the college in which they are enrolled.  Graduate students will notify the dean of Graduate Studies and Research of their intent to change catalogs.

 

A student returning to Appalachian under either the "Four-Year Policy" or with an acceptable Associate's degree must graduate under the catalog in force at the time they re-enter.  (Subsequent catalogs are, of course, acceptable.)

 

Changes in academic policies become effective for all students on the date approved for implementation.

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CHANGE OF COURSE

 

Students may add courses or change sections until the first five days of a fall or spring semester-i.e., through the end of the published “drop-add” period.  Students may drop courses without academic penalty through the first five days of a fall or spring semester-i.e., through the end of the published “drop-add” period. AFTER THE FIRST FIVE DAYS, A STUDENT WILL BE ALLOWED TO DROP A CUMULATIVE TOTAL OF FOUR COURSES DURING HER OR HIS UNDERGRADUATE CAREER AT APPALACHIAN. Further a course dropped after the “drop-add” period must be dropped by the end of the ninth week of the academic term. Exceptions to this policy will require the approval of the instructor, department chair, and the dean of the college/ school in which the course is offered. (Note: This policy went into effect during the fall semester, 1995-courses dropped prior to fall, 1995 will not be counted in the above mentioned limit of four.)

 

Any drops approved for exceptional circumstances will not be used in computing the grade-point average and will not be recorded on the permanent record.

 

During the “drop-add” period, a course may be changed from credit to audit with no academic penalty.  To accomplish this, the student must obtain the necessary form from the Registrar’s Office. Permission of the instructor is required for a student to change a course from credit to audit.

 

Failure to complete a course that has not been officially dropped will automatically result in a grade of "F", which will be computed in the student's grade-point average.

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CHANGE OF MAJOR

Undergraduate Major

 

Students who are in General Studies will be sent information about officially declaring a major and having their records forwarded to the appropriate degree-granting college.

 

To make a change within one of the upper division colleges, the student should go the appropriate dean’s office to inform them of the change.

 

To make a change from one college to the other, go tho the dean’s office where the new major is located. The personnel in the receiving college’s dean’s office will request the academic file from the college of the student’s previous file. 

Graduate Major 

 

A graduate student who has been approved for admission to one graduate major but who wishes to transfer to another must request approval of the Dean of Graduate Studies and Research and the department into which they propose to transfer before the change may be made. Change of Major request forms are available in the Graduate School.  A student not eligible to continue toward the degree in the major to which she or he has been admitted would not normally be permitted to transfer to another major.

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CLASSIFICATION

 

At the end of each semester, students are classified on the basis of semester hours.  All students admitted as degree-seeking and who have completed less than 30 semester hours are classified as freshmen.  Students who have completed at least 30 semester hours are classified as sophomores.  Students who have completed at least 60 semester hours are classified as juniors.  Students who have completed 90 semester hours are classified as seniors.

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CONTACT TIME

 

The university requires the following amount of contact time per credit hour generated.  Please remember that the amount of contact time remains constant, regardless of the academic term in question.

 

One semester hour     --  Minimum of 750 contact minutes                
(15 weeks x 50 minutes)

Two semester hours        --     Minimum of 1500 contact minutes

Three semester hours  --  Minimum of 2250 contact minutes

Four semester hours   --  Minimum of 3000 contact minutes

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COURSE EXAMINATIONS

 

All scheduled examination periods will be met at the assigned time.  A final examination period is provided at the end of each semester.  After the schedule for examinations has been made, an instructor may NOT change the date or time of an examination without permission of the department chairperson and dean. Instructors determine how they will use the assigned period, but all scheduled examination periods will be met at the assigned time.  A student may take an examination outside of the scheduled time only by permission of the instructor of the course.  Permission is granted only in case of emergency.

 

A student who is absent from a final examination because of an emergency takes the make-up examination at the convenience of the instructor.

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CREDIT BY EXAMINATION

 

Undergraduate Students 

Not all courses are amenable to credit by examination, but many are.  Students who wish to challenge a regularly listed course should consult with the appropriate chair.  If arrangements can be made, a fee of $50.00 is charged for each examination and a receipt from the Student Accounts  Office must be shown to the department chairperson before final approval can be given.  If the examination is passed, credit without grade will be noted on the student's transcript.  The chairperson will notify the Registrar's Office, in writing, to enter the credit on the permanent record and notify the cashier, in writing, to reimburse the faculty member who administered the examination.  If the examination is not passed, no notation is made on the transcript.  In the case of freshmen who take advanced placement examinations during the freshman orientation period, the fee is waived. 

 

Anyone seeking to credit examination must be either a candidate for a degree at Appalachian or taking courses for

Teacher licensure. Credit by examination cannot be used to repeat a course, nor can it be used to meet the University’s residency requirements for graduation.

 

Graduate Students 

Upon the recommendation of a graduate student's committee and with the approval of the chairperson of the department in which it is listed, one course numbered 5000 and above may be challenged by examination.  Grades are not recorded for credit earned by examination.  Credit by examination may not be used to repeat a course.

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CREDIT FOR PRIOR LIFE EXPERIENCE

 

In exceptional cases credit can be awarded for prior non-college-based learning, if the credit sought is related to the student's degree program (i.e. core curriculum, major or licensure requirements).  Assessment of prior learning can commence only after a student has been admitted to the University and has declared a major.

 

The student will first meet with a academic advisor who will help in defining the areas or disciplines in which appropriate creditable learning may have occurred.  Actual assessment is done by a faculty member in the appropriate academic area, for which a $100.00 fee for each area of assessment will be charged. Payment is made to the Student Accounts Office.

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CREDIT LIMITATIONS

1. A maximum of 20 semester hours of correspondence work from recognized institutions may be credited toward meeting the requirements for graduation.  Some correspondence courses are offered by the University.  Before registering at another accredited institution for a correspondence course to be transferred to Appalachian, students must have the written permission of the dean of their college or the Director of General Studies if they have not declared a major.  In order to obtain this permission, the student must first secure the proper form from the Registrar's Office. The combined load of residence courses and correspondence courses may not exceed the maximum load allowed.

 

2. Except for physical education majors, not on more than six hours in physical education activity courses (limited to courses numbered PE 1000-1099) may be included within the 122 semester hours required for graduation.

 

3. A candidate for the Bachelor of Arts degree may count not more than a total of 40 hours above core curriculum requirements in any one discipline.

 

4. Validation of credits earned more than 10 years prior to the date of graduation may be required if and when they are submitted to fulfill baccalaureate degree requirements.

 

Academic work for graduate degree students, including transfer credit, taken more than six calendar years before the year in which the graduate degree is awarded, may not be used to satisfy the degree requirements. Coursework that is beyond the seven-year limit cannot be used for the degree.

 

5. All baccalaureate degrees granted by Appalachian require the completion of a minimum of 60 semester hours at a senior college or university.(Note that credit awarded for military service or "Prior Life Experience" does not count as part of the required 60 hours.)

 

6. Degree-seeking students at Appalachian may NOT enroll at another collegiate institution unless prior approval has been obtained from Appalachian.  Appalachian students who wish to attend another collegiate institution should contact the Registrar's Office at Appalachian to 1) secure the proper application forms, and 2) have the intended transfer courses are acceptable. (Students who wish to study abroad should contact the Office of International Programs to secure the proper application and determine whether the intended courses from abroad are acceptable.) The intended coursework, once evaluated, will be forwarded to the appropriate Appalachian college to the Office of General Studies for approval. Failure to obtain prior approval may result in the coursework being deemed unacceptable for transfer to Appalachian.

 

A graduate student enrolled in a non-thesis degree program may usually be permitted to transfer from another graduate school up to nine semester hours of appropriate graduate credit. A student in a thesis program may be permitted to transfer up to six semester hours of appropriate resident work completed in another approved graduate school, provided the work has not been included in a previous degree.  Students wanting to transfer more than nine semester hours or thesis students who want o transfer more than six semester hours may appeal to the Dean of the Graduate Studies and Research.

 

7. Seniors with a grade point average of 3.00 or above may, with written permission from the course instructor, chairperson of the department offering the course, and the graduate dean, be permitted to take one or more graduate courses for undergraduate credit.  Credit earned in this manner will be used to meet baccalaureate degree requirements and may not be applied toward a graduate degree.

 

Seniors with a grade point average of 3.00 or above desiring to enroll in graduate level courses for graduate credit to be applied to a graduate degree may do so provided they have:  (1) made application for admission to the Graduate School; (2) made application to take the GRE or GMAT; and (3) obtained written permission from the course instructor, chairperson of the department offering the course, and the graduate dean.

 

8. If a student has received a bachelor’s degree from Appalachian, a second (or subsequent) bachelor’s degree can be earned by completing all catalog requirements for the second (or subsequent) degree.

If a student who wished to earn two (or more) undergraduate degrees at Appalachian concurrently, she or he must complete all catalog requirements stipulated for the respective degrees. 

 

A second (or subsequent bachelor’s degree must differ in type from any degree previously awarded by the University. The University will not, for example, award a second Bachelor of Arts(B.A.)degree: it will, however, award both a Bachelor of Arts AND a Bachelor of Science(B.S.)degree, either simultaneously or in sequence.

 

9. An undergraduate student may include a maximum of 3 semester hours credit under the Instructional Assistance Program toward meeting graduation requirements.

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DEAN'S LIST

 

An undergraduate student who carries 12-14 hours of coursework on which grade points are computed and who attains a grade-point average of 3.45 or better is placed on the dean’s list of honor students for that semester.

 

An undergraduate student who carries 15 hours or more of coursework on which grade points ate computed and who attains a grade-point average of 3.25 or better is placed on the dean’s list of honor students for that semester.

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GRADES AND GRADE POINT AVERAGE (GPA)

 

The grade-point average (GPA) is a general measure of the student's academic achievement while at Appalachian.  The GPA is determined by dividing the total number of quality points earned by the total number of quality hours attempted ("quality points" and "quality hours" are derived from courses graded A-F or WF).  The GPA is computed only on the basis of coursework taken at Appalachian.

 

Undergraduate grades and grade points given in the university are as follows:

 

A  Excellent, 4.0 grade points per semester hour

A- Excellent, 3.7 grade points per semester hour

B+ Above Average, 3.3 grade points per semester hour

B  Above Average, 3.0 grade points per semester hour

B- Above Average, 2.7 grade points per semester hour

C+ Average, 2.3 grade points per semester hour

C  Average, 2.0 grade points per semester hour

C- Average, 1.7 grade points per semester hour

D+ Below Average but Passing, 1.3 grade points per semester hour

D  Below Average but Passing, 1.0 grade point per semester hour

D- Below Average but Passing, .7 grade point per semester hour

F  Failure, 0 grade point

F* Failure, 0 grade points (*indicates only that the course was taken    on the Pass-Fail basis; this grade is equivalent to the F above)

P  Pass, 0 grade points (used only for courses taken on Pass-Fail    basis)

AU Audit, no credit

I  Incomplete, because of sickness or some other unavoidable cause.
 
An I becomes an F if not removed within the time designated by the    instructor, not to exceed a semester, except that

   all incompletes must be removed at the time of

   graduation. An incomplete is not given merely   

   because assignments were not completed during the

   the semester.

     IP in progress

     NR Grade Not Reported (hours not counted in computing GPA)

W  Withdrawal, either from a course or from the University

WP Withdrew passing

WF Withdrew failing

@F Administrative F

S  Satisfactory, 0 grade points (used for student teaching, screening    proficiencies, and specially designated courses in the curriculum)

U  Unsatisfactory, 0 grade points (used to indicate unsatisfactory    performance in student teaching, screening proficiencies, and    specially designated courses in the curriculum)

WU Withdrew Unsatisfactory

CR Credit (pass)

NC No credit (fail)

 

To be official, drops and withdrawals must be formally approved and filed in the Registrar's Office.

 

The following graduate grades are given:

A  Superior Graduate Accomplishment, 4.0 grade points per semester hour

A- 3.7 grade points per semester hour

B+ 3.3 grade points per semester hour

B  Average Graduate Accomplishment, 3.0 grade points per semester hour

B- 2.7 grade points per semester hour

C+ 2.3 grade points per semester hour

C  Below Average But Passing, 2.0 grade points per semester hour

C- 1.7 grade points per semester hour

F  Failing grade. An “F” in the approved graduate

   Program of Study must be removed at the time of

   graduation.

@F Administrative F

AU Audit, no credit

I  Incomplete, given because a student has not completed the    quantitative requirements of a course due to sickness or some other    unavoidable cause. Except for graduate thesis courses (5999 or    6999), an I becomes an F if not removed within the time    designated by the instructor, not to exceed one

   semester, except that all incompletes must be

   removed at the time of graduation. An incomplete is

   not merely given because assignments were not

   completed during the semester.            

IP In Progress grade assigned for graduate thesis, 

   Dissertation, product of learning or continuation

   courses.

NR Grade Not Reported (hours not counted in computing GPA)

W  Withdrawal, either from a course or from the University

WF Withdrew Failing, course dropped with failing grades more than
   nine weeks after registration closes.

WP Withdrawal/passing

WU Withdrew Unsatisfactory

S  Satisfactory, given for a practicum and a thesis and other    designated courses

U  Unsatisfactory, given for a practicum and a thesis and other    designated courses

 

To be official, drops and withdrawals must be formally approved and filed in the Registrar's Office.

 

Graduate credit accepted in fulfillment of the requirements for a graduate degree shall average not lower than 3.00, and no credit toward the degree shall be granted for a grade of “@F”,”F”,”U”,”WF” or “WU”.  Coursework reported "Incomplete" must be completed within a semester of the official ending of the course. Any extension of this period must be approved  by the appropriate dean and the Registrar. The grade of D is not given in Graduate School and graduate students may not elect the Pass/Fail option.  A grade of “F” or “U” is assigned to a student who arbitrarily discontinues meeting a class or who withdraws without making proper arrangements with the Registrar’s Office.

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GRADE CHANGES

 

Faculty members are urged to exercise extreme care in evaluating students and in reporting grades.  In all circumstances, except those stipulated below, the grades recorded shall be those assigned by the professor.  Any action taken by the university to withhold transcripts for any reason shall not involve any changes in the recorded grade.

 

In the event that a professor has not turned in a grade or grades on time, and if the professor cannot be located, an interim grade of "NR" (Grade Not Reported) will be assigned by the Registrar's Office.  If a graduating student is involved, the departmental chairperson may, with the concurrence of two other departmental faculty members, assign a letter grade.

 

In the event that a professor becomes incapacitated prior to the time grades should have been assigned, the departmental chairperson, along with two other departmental faculty members, shall jointly decide the action to be taken.

 

In the event that a grade change is necessary, the faculty member must secure the form for changing a grade from the Registrar's Office, and all grade changes must be approved by the Registrar and are subject to review by the dean of the college.  Except for changes from "I" (Incomplete), the only admissible reason for a grade change is an error on the part of the faculty member in computing or in reporting the student's grade.

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GRADE REPORTS

Final semester grades are reported to the Registrar's Office not later than 1:00 P.M. on the day following the last day of the semester. At the end of each semester, the students grades are available via AppalNET or the telephone registration system. (Note, however, that North Carolina law prohibits the release of grades, transcripts and diplomas to students with unpaid accounts.)

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GRADUATION

 

Degrees are conferred at the close of each academic term (fall, spring, summer).  Formal graduation ceremonies, however, are held only at the close of the Fall and Spring terms.  Candidates for baccalaureate degrees and/or North Carolina teacher certification must file an application with the Registrar's Office at the beginning of the term in which graduation requirements will be completed. Candidates for graduate degrees must file application for degrees and North Carolina teaching certificates in the Graduate School, where appropriate forms are available.  At the time of filing the application, all requirements except current work should be completed.

 

At the beginning of each term, the Registrar's Office will notify all seniors ostensibly eligible to graduate -- i.e., those currently enrolled for a sufficient number of hours to meet the University requirement -- of the required procedure and deadline date.  Exceptions to the deadline date would be made ONLY by the Registrar's Office.

 

All candidates for degrees are expected to be present to receive their degrees in person unless arrangements to graduate in absentia have been made with the Registrar, for undergraduate students, or with the Dean of Graduate Studies and Research, for graduate students.

 

Faculty expected to be present at a commencement exercise are determined by their respective departments.

 

Commencement "Walkers" 

Commencement "walkers" should be allowed to participate in commencement ceremonies but ONLY if they meet the following criteria:

 

1. Persons who wish to participate in the spring commencement must:  1) apply for graduation, and  2) have completed all graduation requirements or be able to complete graduation requirements by the end of the summer sessions.

 

2. Persons who wish to participate in the December commencement must: 1) apply for graduation, and  2) have completed all graduation requirements or be able to complete graduation requirements by the end of that fall semester.

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GRADUATION WITH HONORS

 

To be eligible for graduation with honors, an undergraduate student must complete, in residence at Appalachian, a minimum of either four semesters in full-time attendance (defined as twelve or more credit hours per semester), or a total of 58 semester hours.  (Note:  Credit for which a grade is not awarded will not be used in the determination of honors -- e.g., APP, CLEP, credit by examination, credit for military service, credit for prior learning, etc.)  A grade-point average of 3.45 is required for graduating cum laude; a grade-point average of 3.65 is required for graduating magna cum laude; and a grade-point average of 3.85 is required for graduating summa cum laude.

 

All graduate students must maintain grade-point averages of 3.0 or above, and all are considered to be honor graduates.

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GRADUATION WITH HONORS FOR STUDENTS SEEKING SECOND DEGREE

 

In determining qualification for graduation with honors for Appalachian State University students seeking two degrees or a second degree, all work taken at Appalachian must be considered in the calculation of their respective GPA.

 

Students who have completed one degree at another institution and are seeking a second degree at Appalachian must complete, in residence at Appalachian, a minimum of either four semesters in full-time attendance or a total of 58 semester hours to be eligible to graduate with honors from Appalachian State University.

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 HONORARY DEGREE POLICY AND PROCEDURE

 

All nominees for an honorary degree must meet one or more of the following criteria to be considered:

 

1. Must have made a notable contribution to society and the welfare of mankind.

 

2. Must have achieved distinguished success in chosen career field or profession.

3. Should have made significant contribution to Appalachian    State University through service, leadership and/or    financial support.

 

Active members of the university staff or faculty who are under retirement age are deemed to be ineligible to receive an honorary degree.  In no case will a degree be conferred upon an individual to enhance her or his chances for promotion, job tenure or salary consideration.

 

The procedure for the accepting, screening and approving of nominees and the awarding of honorary degrees is as follows:

 

1. Nominees must meet established criteria.

 

2. Individuals may be nominated by faculty, staff, students, alumni or friends of the university.

 

3. Nominations may be received by the Chancellor of the University or any member of the Administrative Cabinet.

 

4. All nominations will be acknowledged and filed by the Vice Chancellor for Development.

 

5. The Vice Chancellor for Development will assume responsibility to check the credentials and eligibility of nominees.

 

6. The Vice Chancellor for Development will report names of nominees to the Administrative Cabinet.  The Chancellor will recommend nominees to the development committee of the Board of Trustees.

 

7. Candidates approved by the development committee of the Board of Trustees will be recommended to the university Board of Trustees at any regularly scheduled meeting.

 

8. Following Board approval, it will be the responsibility of the Vice Chancellor for Development to assist the Chancellor in informing the honoree, announcing the conferral, and planning the awarding ceremony.

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INCLEMENT WEATHER POLICY AND PROCEDURE STATEMENT

 

Appalachian reserves the right to cancel classes during inclement weather. In determining whether to cancel classes

because of inclement weather, the Chancellor consults with the Provost, the Vice Chancellor for Business Affairs, the Vice Chancellor for Student Development and other University personnel as necessary. Only the Governor of North Carolina has the authority to close the institution due to adverse weather conditions. Appalachian students, faculty and staff can learn of changes to the University’s operational schedule through a variety of sources. A recorded message announcing a change in normal operation will be available at (828)262-SNOW. Other sources of information include, but are not limited to WATA-1450 AM, WASU-90.5 FM, WECR-102.3 FM, WKBC-97.3 FM and others. Information may be listed on television crawl screen messages on WBTV, WSOC and WJHL, for example. Students also  will be notified via AppalNET’s personal announcement system, and information will be posted on the University’s web page (www.appstate.edu). Every effort will be made to inform area radio and television station and other sources by 6:30 a.m. Faculty are reminded that the media do not announce individual class cancellations. Section 5.2 of the Faculty Handbook requires faculty who must be absent from classes for in avoidable reasons to notify their departmental chair, and the department chair will make necessary arrangements for the classes. Staff employees (SPA) should follow the State’s adverse weather policy as distributed by Human Resource Services. Weather and related road conditions are not the same in every area where students and faculty live. Therefore, the decision to travel to campus must ultimately rest with each individual.

Students are responsible for academic work they miss due to absences caused by inclement weather. Faculty should provide a reasonable opportunity for students to complete assignments or missed examinations due to such absences.

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INCOMPLETE GRADES

 

Grades of “I” (incomplete) are to be assigned only because of sickness or some other unavoidable cause. Effective fall 2003, grades of “I” will be processed as follows.

 

The period of time before a grade of “I” defaults to a grade of “F” or “U” is one semester. This means that a student who is given a grade of “I” for a fall class must remove that grade by the end of the following spring semester or the grade will change to “F” or “U” (depending on how the course is graded). If the grade of “I” is assigned in the spring, it must be removed by the following summer, and if the grade of “I” is earned in the summer (either session) it must be removed by the end of the following fall semester.

 

Students do no re-register for a class in which a grade of “I’ was earned in order to complete the incomplete. If a student receives a grade “I” in a class and then re-registers for the class (either with the same or a different professor), the grade of “I” in the first class will default to “F” or “U”. If the student does not take the class a second time, the initial grade of “F” or “U” can be excluded by using one of the five repeats allowed.

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INDEPENDENT STUDY

 

Anyone seeking to pursue independent study must be either a candidate for a degree at Appalachian or working for teacher license.

 

Independent study is the term applied to the study of a subject not listed in the regular curricular offerings.  Under the independent study program, a student designs a project and then individually pursues the study under the auspices of an instructional staff member who serves as a consultant for the student during the course of the study.  The vehicles for this are course numbers 2500, 3500, 5500, 6500 and 7500 depending on the level of the student.  For information on independent study, students should consult the chair of the department in which the independent study is to be done.

 

Each student seeking approval for an independent study will apply to the chairperson of the department in which the credit is to be earned and will present an oral prospectus of the project to be undertaken.  The chairperson will suggest a faculty member who may supervise the study, and the student will confer with the faculty member.  After this conference, if the faculty member agrees to supervise the student, a written prospectus will be drawn up by the student an­d presented to the departmental chairperson.  If the chairperson approves, she/he will determine the amount of credit and authorize the registration for the independent study.  The dean of the college involved must endorse the chairperson's authorization.  Registration for the course will be done during the registration period, and grades will be reported in the regular way at the end of the semester in which the project is completed.  The usual limitations on academic load apply to the student's total load, including the load in regular classes and work taken by independent study.

 

The faculty member who supervises an independent study receives teaching hour credit on the following basis:  for each semester hour of undergraduate independent study supervised by a faculty member, the faculty member will receive one-twelfth teaching hour credit; for each semester hour of graduate independent study supervised by a faculty member, the faculty member will receive one-sixth teaching hour credit.

 

The department chairperson will maintain a record of the work done by faculty members in the chairperson's department in supervising students in this category and when the faculty member has accumulated sufficient credits for a teaching load reduction, such a reduction will be given in some term of the regular academic year.  It must be understood that the needs of students come first, and it may not always be possible to arrange for the reduced load in the term which the faculty member requests it.  Also, it must be understood that the reduction in load can only be claimed during one of the regular terms of the academic year and cannot be claimed during the summer term.

 

With the approval of the instructor, the department chairperson, the Dean of the college, and the Dean of Graduate Studies and Research, graduate students who have been admitted to candidacy and who have filed their Program of Study may register for independent study in their major field.  Students registered for independent study must be scheduled for regular conference periods at least weekly.  No more than six semester hours of independent study may be applied toward a graduate degree, and no more than twenty-five percent of the student's degree program may be taken in a combination of selected topics and independent studies.

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INDIVIDUAL STUDY

 

Anyone seeking to pursue individual study must be either a candidate for a degree at Appalachian or must be working for teacher license.

 

Individual study is the pursuit of a regularly listed course by a student without attending classes on a regular basis.  The student who wishes to pursue a course by individual study will secure the permission of the chairperson of the department in which the course is offered.  If the chairperson approves, then she or he will suggest one or more faculty members in the department who might supervise the student in the course.  If the faculty member agrees to supervise the student, the student and faculty member will work out the method of study.  The grade for the course will be submitted to the Registrar in the regular way at the end of the semester in which the project is completed.

 

The usual limitations on academic load apply to the student's total load, including the load in regular classes and work taken individually.

 

If a faculty member supervises a student in individual study of a course at a time when the faculty member is teaching that course as a part of her/his regular assignment, then the faculty member will not receive additional teaching credit or stipend for that supervision.  If a faculty member supervises a student in individual study of a course at a time when she or he is not teaching that course, then for each semester hour of individual study supervised by the faculty member, the faculty member will receive one-twenty-fourth teaching hour credit.

 

The department chairperson will maintain a record of the work done by the faculty members in the chairperson's department in supervising students in this category and when the faculty member has accumulated sufficient credits for a teaching load reduction, such a reduction will be given during one term of the regular academic year.  It must be understood that the needs of the student come first, and it may not always be possible to arrange for the reduced load in the semester in which the faculty member requests it.  Also, it must be understood that the reduction in load can only be claimed during one of the regular semesters of the academic year and cannot be claimed during the summer term.

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INSTITUTIONAL CREDIT

 

Courses numbered less than 1000 (excluding applied music courses, major-principal, MUS 0401-0499) are taken for "institutional credit" only.  These courses DO NOT count for graduation, but are computed in the student's GPA (the hours count toward full-time student eligibility, but do not count toward hours required for graduation). Institutional credit courses will not be used in determining eligibility for honors.

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INSTRUCTIONAL ASSISTANCE PROGRAM

 

The instructional assistance program is designed for students interested in participating in, for academic credit, supervised experiences in the instructional process on the University level through direct participation in classroom situations.  Students with junior or senior standing are eligible to participate in this program.  For further information, the student should contact the chairperson of the department in which she/he wishes to engage in instructional assistance.  The vehicles for earning this credit are courses listed in each division of departmental offerings as follows: 

 

3520. Instructional Assistance in (departmental name)/(1).F;S;SS.

A supervised experience in the instructional process on the university level through direct participation in a classroom situation. Grading will be on a satisfactory/unsatisfactory basis only. Prerequisite: junior or senior standing.  May be repeated for a total credit of 3 semester hours.

 

Registration for the course will be done during the registration period using the Independent/Individual Study/Special Course Form, and grades will be reported in the regular way at the end of the semester.  The usual limitations on academic load apply to the student's total load.  An undergraduate student may include a maximum of 3 semester hours credit completed under the Instructional Assistance Program toward meeting graduation requirements.

 

The following are procedures to be used in conjunction with the Instructional Assistance Program:

 

1. The student may voluntarily identify herself or himself to a faculty member or to the departmental chairperson as having interest in participating in this program.  A faculty member or departmental chairperson may also identify an appropriate student and invite the student to participate in the program.

 

2. The chairperson will determine the faculty with whom the student will work. The appropriate course of study and the mutual agreement of the faculty member and the student should be involved in this determination.

 

3. The faculty member, the student, and the chairperson will discuss the nature of the student's involvement and actual duties designated in order to reach an agreement on the specific duties to be carried out by the student.

 

4. A written statement or "contract" will be prepared describing those specific terms agreed upon for the student.  The statement is to be signed by the student and the faculty member and endorsed by the chairperson and the dean of the college in which the course is offered.  Copies of this statement are to be given to the student, the faculty member, the chairperson and the dean.

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INTERNSHIP

 

Anyone seeking to pursue an internship must be either a candidate for a degree at Appalachian or working for teacher licensure.  All internships are to be graded on S/U basis only.

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MAJOR TESTS AND ASSIGNMENTS PRIOR TO EXAMS

 

It is strongly recommended that no tests or major assignments not included on the syllabus be made during the five class days prior to the final exam period.  This recommendation, however, does not include "make-up" tests.
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NUMBERING OF COURSEWORK

 

The following is a summary of the restrictions imposed by University policy on the numbering of coursework.  To begin, University policy stipulates the following general classifications:

 

Number Range            Level 

0001-0999             Remedial

1000-1999              Freshman

2000-2999              Sophomore

3000-3999               Junior

4000-4999               Senior

5000-5999               Master

6000-6999             Specialist

7000-7999             Doctorate

 

Within the ranges listed above, however, the following blocks of numbers are reserved for courses which are common to most departments:

     

0500-0549

1500-1549

2500-2549

3500-3549

4500-4549

5500-5549

6500-6549

7500-7549

 

Numbers specified within the reserved ranges are as follows:

 

Independent Study - 2500, 3500, 4500, 5500, 6500, 7500

General & Departmental Honors - 1510-1519, 2510-2519, 3510-3519, 4510-4519

Selected Topics – 1530-1549, 2500, 2549, 3530-3549, 4530-4549, 5530-5549, 6530-6549, 7530-7549

Instructional Assistance – 3520

 

Other numbers reserved by University policy are:

Internships - 2900, 3900, 4900, 5900, 6900

Bibliography & Research – 5000

Graduate Research – 5989

Thesis/ Dissertation – 5999,6999,7999

Experiential Learning - 1999, 2999, 3999, 4999

 

The above is intended as a guide in preparing course proposals for both the Graduate Council and the Academic Policies and Procedures Committee.  For more information, contact the Registrar.

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PASS-FAIL GRADING OPTION

 

Any undergraduate student who is 1) full-time (registered for 12 or more hours), 2) has attained at least sophomore standing (earned at least 30 hours), and 3) has a minimum grade-point average of 1.75 may elect to take one course each semester under the pass-fail grading system, not to exceed a maximum of six (6) pass-fail courses while enrolled at the University. Any undergraduate course may be chosen under this option, except those courses used to comprise the total hour requirements of the student's major, minor, core curriculum, and foreign language requirements. IN ESSENCE, The pass-fail grading system is intended only for “free elective” credit. It is the responsibility of the student to make sure that she/he does not violate this limitation.  Graduate students may not elect the pass-fail option.  If a course taken under the A-B-C-D-F grading system is repeated, it must be repeated under the A-B-C-D-F system.

 

A student who elects the pass-fail option at the first nine weeks of a fall or spring term and thus receive the letter grade(A-f) earned at the end of the term. However, once the pass-fail system is elected for a given course, a change to another course may not be made.  Because of the length of the summer terms, there are no provisions for removing the pass-fail option after it has been selected for a course.

 

A grade of "P" means that the student's grade was equal to a "D" or above on a conventional grading scale.  The hours earned will count toward graduation, but the grade will not be computed in her or his grade-point average.  A grade of "F" means that the student failed the course.  No credit is earned, but the grade of "F" is computed in the student's grade-point average as an "F."

 

Students should also be aware of the disadvantages which could result from using the pass-fail option (i.e., many graduate schools will not accept transcripts containing a "P" notation.)

 

In order to choose the pass-fail option in a course, the student will get a special pass-fail form from the Registrar's Office.  It must be completed and turned in to the Registrar's Office prior to the close of the period during which a course may be added.
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GRADE-POINT AVERAGE AND REPEAT POLICY

 

The grade-point average (GPA) is a general measure of the student’s academic achievement while at Appalachian. The GPA is determined by dividing the total number of quality points earned by the total number of quality hours attempted (“quality points” and “quality hours” are derived from courses graded A-F or WF). The GPA is computed only on the basis of coursework taken at Appalachian.

 

Students may, for a variety of reasons, elect to repeat a course.  If a student so elects, the following policies will govern the awarding of credit and the computation of her or his GPA:

 

1. Credit hours earned in a particular course will not be awarded more than one time; i.e., if a course in which credit hours have been earned is repeated with a passing grade, additional credit hours will not be awarded. If, however, a course in which credit hours have been earned is repeated with a grade of "F", "U", or "WF", the hours earned initially will be subtracted from the student's total.

 

2. When a course is repeated, the grade earned in the initial attempt can be excluded from computation in the student's GPA for a maximum of five (5) courses.  The student must indicate to the Registrar's Office, in writing, which courses are to be excluded from GPA computation under this policy.

 

3. The student must indicate to the Registrar’s Office, in writing, which courses are to be excluded from GPA computation under this policy. A repeat form must be submitted to the Registrar’s office no later than the last day of the final exam period during the term in which the course is repeated.

 

4. If neither the number nor the title of a course has changed but the content has changed substantially, it will be the responsibility of the chairperson of the department in which the course is offered to notify the Registrar that a student who took the course prior to the change in content may not repeat the course for credit.

 

5. Whenever a student has received a grade of incomplete ("I") in a course, the student will be permitted to re-register for the course in which the incomplete was given without the "I" changing to an "F," provided that it is within the designated period of time, not to exceed one year.

 

6. No more than one Program-of-Study course may be excluded from the GPA by repeating it once for a higher grade. The hours for the first Program-of Study course that is repeated will automatically be excluded.

 

The second grade always stands for a repeated course. The hours earned will be counted only once if both grades are passing. If second grade is “F”, the hours earned will be discounted. A student may not graduated with an “F” or “U” in the Program of Study.
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RESIDENCY REQUIREMENTS

 

With some exception exceptions, coursework is defined as “in residence” when registration is through the University. The physical location at which the course is delivered-whether in Boone or through a field-based program-does not affect this definition. The following types of courses, however, are no considered “in residence”: transfer credit, credit by examination, credit for life experience, credit for military experience, credit while enrolled in a non-degree status, and “institutional” credit.

 

To graduate from Appalachian, an undergraduate student must complete, as a minimum, the final thirty (30) semester hours in residence. (Students who study abroad on an Appalachian-approved or study abroad program are excluded for the provision.)

 

To graduate form Appalachian, an undergraduate student must complete in residence a minimum of eighteen (18) semester hours in the major and (if applicable) nine (9) semester hours in the minor.

 

Individual academic programs may specify particular courses that must be taken in residence. A student who intends to transfer coursework from other collegiate institutions should consult the portion of the Undergraduate Bulletin catalog that describes her or his intended degree program.

 

College of Business majors must complete in residence at least fifty percent of the business coursework required for BSBA degree.

 

A minimum cumulative grade-point average of 2.00 must be earned in major courses taken at Appalachian. Questions about residence requirements should be directed to the Dean of the College/School under who the degree program is offered.

 

A candidate for a graduate degree may, with the permission of the advisor and the approval of the Graduate School, offer up to eight semester hours of graduate credit from another graduate school or eight semester hours of graduate field-based credit from Appalachian or a combination of up to eight semester hours, but in no case may the residence at Appalachian be less than one academic year.

 

Field-based graduate degree students must present nine hours of resident credit for the graduate degree.

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SCHEDULING OF COURSES TO BE OFFERED FOR CREDIT

 

Scheduling a course to be offered for credit in the university must be authorized by the departmental chairperson or director of the department or area under which the course is listed.  It is also the responsibility of the chairperson or director to approve the instructional personnel to be involved in teaching the course.  After having authorized a course to be offered, the chairperson or director will notify the office of the dean to whom the chairperson reports giving such information as the course number and title; instructor; hours credit; size of the class; the time, days of the week, and dates when the class will meet; the place where the class will meet.  The dean will send this information to:  (1) the Registrar's Office if the course is to be offered for residential credit during a term of the regular academic year or (2) the Office of Summer Sessions if the course is to be offered during the summer term or through the Office of Extension Instruction.  The Office of Summer Sessions or Extension Instruction will then notify the Registrar's Office to implement the scheduling of the courses.
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SECOND DEGREE

 

If a student has received a bachelor’s degree from Appalachian, a second (or subsequent) bachelor’s degree can be earned by completing all catalog requirements for the second (or subsequent) degree.

 

If a student who wished to earn two (or more) undergraduate degrees at Appalachian concurrently, she or he must complete all catalog requirements stipulated for the respective degrees. 

 

A second (or subsequent bachelor’s degree must differ in type from any degree previously awarded by the University. The University will not, for example, award a second Bachelor of Arts(B.A.)degree: it will, however, award both a Bachelor of Arts AND a Bachelor of Science(B.S.)degree, either simultaneously or in sequence.

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SECOND MAJOR

 

Prior to graduation, a student may pursue two majors under the same degree by completing all requirements of both majors (no minimum number hours are required).

 

After graduation, a student may pursue a second major under the same degree by completing requirements (no minimum number of hours).  The student would be readmitted as a "Special Student" through the Registrar's Office.  Once all requirements are completed she/he is to notify the dean's office.  The dean's office will notify the Registrar's Office in writing.

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SECOND MASTER'S DEGREE

 

A student holding a master's degree may earn a second master's degree in another discipline, following the same admission procedures as stated for the master's degree.  During the first semester of study for a second master's, students plan with their advisors a program of study to include a minimum of 30 additional semester hours which may or may not include a thesis. If a thesis is included, at least 26 semester hours of the work must be completed at Appalachian.  If a thesis is not written, the student may include up to nine semester hours of graduate work not more than seven years old from another approved graduate school or nine semester hours of field-based work completed through Appalachian. The comprehensive examination and/or Product Learning must be done at least 14 calendar days prior to the date on which the candidate is awarded the degree. (Note: In the Department of Human Development and Psychological Counseling, a second master’s degree requires meeting all program course requirements with a minimum of 36 semester hours.) Graduate course work from an earned degree cannot be included in the second master’s degree.

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SELECTED TOPICS COURSES – GUIDELINES

 

1. A course under a special topics designation should not be offered where a course of substantially similar content and methodology exists under an established number.

 

2. New selected topics courses should be shared with the university faculty two weeks prior to the close of when the next semester's scheduling is   due (via memo from the department chairperson to all other department chairpersons).

 

3. If departments and/or individual faculty members have a problem with the offering of a special topics course, she/he, the individual offering the course and the departmental chair should attempt to resolve the problem.  If that course of action does not result in a solution, the appropriate college dean(s) would serve to arbitrate.

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SHORT TERM COURSES FOR ACADEMIC CREDIT

 

A workshop offered for two semester hours credit must meet a minimum of three hours a day for at least two weeks.

 

Policies and procedures governing exceptions to the above are as follows:

 

In recognition of the fact that an educational experience cannot be measured in time units and to accommodate some of the special situations which may occur in Appalachian's Summer program, the chairperson of the department and the dean of the college in which credit is to be offered, and the graduate dean for graduate credit, together with the director of Summer Sessions and the Provost and Vice Chancellor for Academic Affairs, are allowed to judge each proposal for credit on its merits and be given the authority to determine appropriate academic credit.

 

To assist those who may wish to make proposals, the following condition is specified.  A detailed plan of the proposed educational activity must be submitted to the chairperson, the dean, and the director of Summer Sessions at least 30 days prior to the submission of the summer school schedule each year.  This plan must include:

 

1. details concerning the subject matter to be considered; (This could take the form of an outline.)

 

2. details concerning procedures to be used in instruction;

 

3. details concerning the time frame to be utilized in the instruction; (It is anticipated that a minimum of 15 clock hours will be scheduled for each semester hour of credit requested.  This may include time spent in registration and evaluation.)

 

4. details concerning planned activities which the participants are required to engage in prior to the beginning of the scheduled activity; (This could be required reading lists, for example)

 

5. details concerning the procedures to be used in evaluation of students.  (It is expected that the same standards for evaluation as used in any other course will be applied.)

 

The Graduate Council has a policy which prohibits a graduate student from registering for two workshops scheduled for the same two-week period.  No more than three workshops may be taken to apply toward a degree.  (Workshops are identified by title.) There is no limitation on the number of two-week courses which a student might include in her or his program.

 

Academic Load - Summer Sessions 

 

An undergraduate student may take a maximum of 12 semester hours during all the summer sessions combined, and a maximum of seven semester hours during a five-week term.  No more than one short-term course may be taken during a single period.  ANY STUDENT WHO REGISTERS FOR AN OVERLOAD WITHOUT PERMISSION OF HER/HIS DEAN WILL BE REQUIRED TO DROP THE EXCESS HOURS WITHOUT CREDIT.

 

The maximum load for a graduate student during a five-week term is six semester hours.  Any exception in excess of this limit should be approved by the Dean of Graduate Studies and Research.  No more than one short-term course may be taken during a single period.  ANY STUDENT WHO REGISTERS FOR AN OVERLOAD WITHOUT PERMISSION WILL BE REQUIRED TO DROP THE EXCESS HOURS.

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STUDENT RECORDS

 

POLICIES AND PROCEDURES CONCERNING THE RELEASE OF STUDENT INFORMATION

 

I. Purpose and scope of the statement

A.   Purpose-This statement establishes updated guidelines for the University on the matter of confidentiality of student records.  It has been developed in the light of legislation concerning access to and release of information maintained in student records in institutions of higher learning.  (The Family Educational Rights and Privacy Act of 1974.)  Any questions on these policies should be referred to the University Registrar.

B.   Scope-These policies encompass all student records maintained by the University. They apply to all students, current or former, at Appalachian State University.

 

II. University policy regarding confidentiality of student information.

 

A.  In response to inquiries from the general public, such as prospective employers, credit investigators, etc., only the following directory information is released without the student's permission:

 

"the student's name; address; local telephone listing; University post office number; e-mail address; major field of study; academic classification; enrollment status during a particular term; degrees honors and awards received; participation in officially recognized activities and sports; weight and height of members of athletic teams.

 

Any student who wants to make a specific request        

that directory information should not be released

should contact the Registrar’s Office.

 

B. Transcripts are released only upon the written      request of the student. Transcripts will not be    released if the student is financially indebted to    the University.

 

C. A student has the right to inspect the contents of    her/his educational records with the exception of    documents submitted to the University in confidence    prior to January 1, 1975.  Transcripts in the    folder from other institutions are property of    Appalachian and will not be returned to the student    or sent elsewhere at her/his request.

 

D. If parents or guardians request academic or                           

        personal information the request will not be

        honored without the student’s written permission

        unless the parent can present evidence of the

        student’s being dependent upon the parent for

        support as defined by the Federal Internal Revenue

        code.
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VETERANS' ACADEMIC CREDIT

 

Appalachian grants eight semester hours of academic credit to most veterans including six semester hours in military science (ROTC) and two hours in physical education.  The University may grant specific course credit for completion of certain types of military schools and for some USAFI and CLEP work.  Information on veterans' academic credit is available at the Registrar's Office.

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WITHDRAWAL FROM THE UNIVERSITY

 

A student is allowed to officially withdraw (i.e> cease enrollment in all courses) WITHOUT ACADEMIC PENALTY during the first nine weeks of a fall or spring semester. In order to officially withdraw, the student must formally contact the Registrar’s Office.

A grade of “W” (Withdrawal) will be assigned to each course if the student withdraws during the first nine weeks of a fall or spring semester.

 

A student who officially withdraws AFTER the first nine weeks of a fall or spring semester will receive a grade of “WF” (Withdrawal Failing) or “WU” (Withdrawal/Unsatisfactory) on each course for which she or he is enrolled at the time of withdrawal.

 

1. A student can petition for withdrawal without academic penalty for compelling medical or psychological reasons. Students seeking a medical withdrawal must contact Student Health Services: those seeking a withdrawal for psychological reasons must contact the Counseling and Psychological Services Center. Supporting documentation will be required. If a medical or psychological withdrawal is approved, the student will receive a grade of “W” in each course for which he or she is enrolled.

 

2. A student can petition for withdrawal without academic penalty for extenuating (i.e. for other that medical or psychological) reasons. The student must formally notify the Registrar’s Office. The reasons for the withdrawal should be clearly stated, and assigned on a course-by course basis, as deemed appropriate.

 

The Registrar’s Office is allowed to administratively withdrawal a student who is auditing a class but has not been “regular in attendance.” Documentation for the withdrawal will consist of an appropriate notation by the instructor of record.

 

3. Withdrawal between terms.  If an undergraduate    student decides, after the close of an academic    term, to not return for the succeeding academic    term, she or he should notify the Office of Student    Development, in writing, to that effect.  Formal    notification allows the Office of Student    Development to:  1) cancel pre-registration, and 2)    refund the pre-payment of applicable tuition and    fees.  (If a non-returning student did not pre-   register or pre-pay, formal notification is    desirable, but not required.)

 

4. Retroactive withdrawal from a previous term.  If a    student is allowed to make official a previously    unofficial withdrawal from a prior term, an    official withdrawal form is completed by the    student.  Any needed explanatory notes concerning    grades or fees are attached to the withdrawal form    by the Office of Student Development.

 

5. Unofficial withdrawals.  No withdrawal forms are    completed and no lists are prepared.  Fees and    grades are handled in accordance with the    appropriate policies.

 

6. Withdrawal of prospective students who fail to    complete registration.  No withdrawal forms are    completed.  All offices receiving advanced    information about a prospective student's decision    not to enter school should notify the Admissions    Office (in case of prospective undergraduate    students) or the Graduate School (in the case of    graduate students).  These two offices update the    information stored in the Office of Computer and    Management Services and periodically request an    updated list of these withdrawals be sent to the    various administrative offices.

 

7. Students enrolled in an extension program initiate    withdrawals in the Office of the Director of      Extension Instruction.

 

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APPENDIX A

 

 

 

The Academic Policies and Procedures Committee

operating Procedures for the AP&P Committee

 

 

THE ACADEMIC POLICIES AND PROCEDURES COMMITTEE

 

Members on Committee:  15 - 11 faculty members and 4 students (3 undergraduate and 1 graduate), the students acting as voting members with each student having one vote and representative of the five degree-granting colleges.  The students will serve as liaison between the University Academic Policies and Procedures Committee and the Student Government Association.  The Provost and Vice Chancellor for Academic Affairs or her/his designated representative will serve as Chairperson of the Academic Policies and Procedures Committee without vote and will be the liaison person between the University Academic Policies and Procedures Committee and the Chancellor.

 

Report To:  The Provost and Vice Chancellor for Academic Affairs.

 

Areas of Responsibility:  The major area of responsibility shall be the curriculum.  Other areas are: advanced placement; graduation requirements; hear appeals concerning academic matters from any college, department, member of the faculty, or students and matters referred to it by the Provost and Vice Chancellor for Academic Affairs or the Chancellor.

 

OPERATING PROCEDURES FOR THE AP&P COMMITTEE

 

1. Proposals to be considered by the Academic Policies and Procedures Committee must be in the hands of the members of the committee at least twenty-five (25) calendar days prior to each monthly meeting.

 

2. Proposals to be presented to the AP&P Committee should be submitted using the format for the AP&P Proposal Form (see Appendix B).

 

3. Committee meetings are limited to two hours in length.  In the event of a backlog of Committee business, a second meeting is to be called for that month.

 

4. Voting on proposals is by voice vote or by a show of hands.  Proxy representation for the purpose of voting is NOT permitted.

 

5. A quorum for the transaction of business shall consist of two-thirds majority of members of the Committee.  Decisions shall be by a simple majority of the votes cast.

 

6. The order of consideration of proposals before the Committee is to be rotated among the colleges.

 

7. The appropriate dean's office is to send a copy of a final proposal presented to the Committee to each department listed as being affected by the proposal.

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APPENDIX B

 

 

Guidelines for Preparing AP&P Forms

AP&P Form:  Instruction Sheet, Part A, Part B

 

 

GUIDELINES FOR PREPARING AP&P FORMS

 

The AP&P Form is available on diskette (Multimate Advantage II) from the Office of Academic Affairs by sending a formatted diskette to Ms. Lesa Felker, Room 207 Administration Building (Phone #2070).

 

Please number the proposals consecutively.  It is most helpful to denote a department abbreviation before the number (example ART-1, ART-2, etc.)

 

A separate proposal MUST be submitted for EACH addition, change or deletion of any major, minor, concentration or course.

 

Before adding new course numbers or changing existing course numbers, you should check with the Registrar's Office to verify the course numbers you wish to use.

 

The AP&P Committee will NOT be able to vote on proposals that have not received prior approval by all appropriate committees (department/college councils, Teacher Education Council, Graduate Council).

 

Proposals to be considered by the AP&P Committee must be in the hands of the members of the committee at least 25 calendar days prior to each monthly meeting.

 

The AP&P Committee meets the first Wednesday of each month (usually in Room 224 of I.G. Greer Building).

 

The deans' offices are responsible for distributing proposals to the mailing list of AP&P members and others who need a copy of these proposals.  A mailing list (of 26 persons) will be updated when necessary and will be sent to the deans' offices for distribution of proposals.

 

Proposals should be submitted along with a cover memo to AP&P Committee members indicating the date of the meeting that the proposals are to be presented and a summary of what the proposals are about.

 

Exception to using the AP&P Form:  If a department needs only to change a course number or the semester offering for a course, they may submit these changes to AP&P Committee members in the form of a memo, "FOR INFORMATION ONLY" purposes.  Such actions do not require a vote from the committee, but will be included in the minutes of the monthly meetings as a way of informing the campus of such changes.  If you have questions regarding "FOR INFORMATION ONLY" items, contact the Office of Academic Affairs.

 

After each AP&P Committee meeting, the minutes will be prepared and presented to the Provost and Vice Chancellor for Academic Affairs for approval.  The minutes will then be distributed to all faculty and other appropriate persons across campus.  The last page of the minutes will indicate approval or disapproval from the Provost and Vice Chancellor for Academic Affairs.

 

INSTRUCTION SHEET

 

ADD (Submit Part A and Part B)                        Proposal #_____________________                       CHANGE (Submit Part A only)                           (Number proposals consecutively)

DELETE (Submit Part A only)                            Effective Date   Semester/Year                                                                                             (This date MUST be included                                                                                               for EVERY proposal.)

 

PROPOSAL FORM -- Part A

 

1. (Just state the action requested - do not include rationale.)

 

2. (Indicate the need for the proposed action and give a basis on which AP&P can assess its impact on the University.)

 

3. (Include all parts of the catalog description--course number, title, semester hours credit, semester offerings, description of course--and reflect all proposed changes.  BE VERY COMPLETE, USE ATTACHED PAGES IF NECESSARY.)

 

4. (Self-explanatory.)

 

5. a. (If yes, specify.)

    b. (If yes, indicate the results, including dissents.  If no, explain why.)

 

Part B (For additions only)

 

1. a. (Include the basis for estimating projected enrollment.)

    b. (Include the basis for estimating student clientele.)

    c. (Additional faculty and current faculty requirements should be stated in terms of         full-year positions.  If additional faculty are needed, are the positions already         funded and allocated to your department?  If not, how will the additional work be         covered?  What changes in present faculty responsibilities will be necessary?)

    d. (Cite source of this information):

    e. (Self-explanatory.)

    f.  1. (If no explain why.)

        2.(If no explain why.)

        3. (If no explain why.)

 

2. (Self-explanatory.)

 

 

 

(Form Revised September, 1990ed September, 1990)

 

________ADD                                                            Proposal #_________________  

________CHANGE                                                     

________DELETE                                               Effective Date _________________                  

PROPOSAL FORM -- Part A

Academic Policies and Procedures Committee

 

College__________________________________      Dean ____________________

 

Department______________________________       Chairperson_______________           

1. Briefly describe action requested:

 

 

 

 

 

2. Rationale for Proposal:

 

 

 

 

 

3. Fill-in current catalog description and proposed catalog description below.

 

 

 

 

 

4. List the committees, councils, and other groups that have considered this proposal; the     action taken; and the dates that action was taken.

 

 

 

5. Have all appropriate departmental chairpersons been consulted in the development of this proposal?  Yes____ No____    

List the date(s) and person(s) contacted:_______________________________ _______________________________________________________________                                                                                   

a. Is this course cross-listed in another (other) department(s)?  Yes____   No_____    

    List:

 

b. Are there any existing programs or courses that will be curtailed or discontinued as a result of the proposed new program or course?  Yes_____   No______

 

(Form Revised September, 1990)

Part B (For Additions Only)

 

1. Complete the following:

 

a. Projected enrollment:  1st year_________        2nd year _________                    

 

b. Projected student clientele:

 

 

c. Faculty requirements of new program, track or course:

 

 

Additional faculty _________________________________________

 

Current faculty ___________________________________________                                                     

Other and continuing resonsibilities of current faculty involved in new program or course:

 

d. For a new program, give the career and/or graduate education opportunities available to students in this program:

 

e. List estimated costs of new program or course that cannot be covered by present budget:

 

f. Have the following academic support units been consulted?

 

1.      Library Collection Management Office (#2771):  Yes_____No_____

 

Give the date and person contacted:___________________________
 

      2.   Computer Center:  Yes_____   No_____

 

      3.   Audio-Visual Services:  Yes______No______

 

 

g. List courses in other departments that may cover or partially cover the subject matter of the proposed course.

 

 

 

2.  Attach outline of proposed program or course.

 

 

 

(Form Revised September, 1990)

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APPENDIX C

 

 

 

Flow Chart of Academic Governance

 

 

 

 

 

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APPENDIX D

 

 

 

Form:  Request to Take Coursework at Another School

 

  

Appalachian State University

Request to Take Coursework at Another School

PLEASE SUPPLY THE FOLLOWING INFORMATION:

1. Name:_____________________________________________________ASU Box #________________

2. Student ID Number:__________________________Major__________________Phone #____________

3. Indicate the school you plan to attend (if this is NOT a North Carolina Institution, you must supply course descriptions):_____________________________________________________________________

4. Indicate the academic term and year in which you plan to attend the above school:__________________

5. Indicate below the courses AT THE ABOVE SCHOOL in which you plan to enroll:

 

Academic Department

 

Course Number

 

Course Title

 

# of hours

 

Registrar’s Use Only

#1

 

 

 

 

 

#2

 

 

 

 

 

#3

 

 

 

 

 

#4

 

 

 

 

 

#5

 

 

 

 

 

#6

 

 

 

 

 

6. It is the student’s responsibility to follow the admission’s requirements and registration procedures at the visiting collegiate institution. You are also responsible for asking the other school to send a transcript to ASU when you complete the course(s). Make the request in the Registrar’s Office at the other school. There may be a charge for this service.

7. Read the following and sign below:

 

UNIVERSITY POLICIES GOVERNING THE TRANSFER OF CREDIT

  •  An Appalachian student who wishes to take coursework at another collegiate institution must receive approval from the University PRIOR to enrollment at the other institution. Failure to secure prior approval may result in the coursework being deemed unacceptable for transfer.
  • To receive permission, an Appalachian student must be in academic “good standing” (i.e., she or he CANNOT be on academic probation).
  • Coursework at the lower-division level (i.e., coursework numbered 1000 and 2000) is evaluated by the Registrar’s Office; coursework at the upper-division level (i.e., coursework numbered 3000 and 4000) is evaluated by the appropriate academic department.
  • If a student wishes to take coursework at another collegiate institution while concurrently enrolled at Appalachian, the combined total of credit hours for which she or he will be allowed to enroll cannot exceed eighteen (18).
  • A student will NOT be allowed to take coursework at another collegiate institution while concurrently enrolled at Appalachian if the course for which the student wants transfer credit is scheduled and available at Appalachian during the academic term in question.
  • A course will not be approved for transfer unless all prerequisites are completed prior to enrollment in the course
  • A student will not receive transfer credit for any course bearing a grade of less than “C”.
  • Grades earned at another collegiate institution will not be computed in or allowed to affect the grade-point average at Appalachian.
  • To graduate from Appalachian, a student must complete a minimum of sixty (60) semester hours at a senior college or university.
  • To graduate from Appalachian, a student must complete, as a minimum, the final thirty (30) semester hours IN RESIDENCE.
  • To graduate from Appalachian, a student must complete IN RESIDENCE a minimum of eighteen (18) semester hours in the major and nine (9) semester hours in the minor.

 

______________________________________________________________________________________

Student’s Signature                                                                                                                   Date

________________________________________________________________________________________________      OFFICE USE ONLY

Evaluated by: ____________________________________________________________________________________

Pre-Requisites:___________________________________________________________________________________

Comments:______________________________________________________________________________________

_______________________________________________________________________________________________

Return form to:

ASU Registrar's Office

John E. Thomas Building, PO Box 32009

Boone, NC 28608-2009

FAX: (828) 262-6764

 

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APPENDIX E

Miscellaneous

 

MISCELLANEOUS

 

Listed below are some miscellaneous items for information:

 

-- The following proposal from the General College was approved: It is recommended that authorization be granted for the creation of a maximum of two selected topics numbers at the lower division level which could be used by departments upon request.  Such numbers are needed to allow academic units to experiment with course topics on an introductory level.  At the present time, selected topics numbers exist only at the 3000 level or above, and this imposes barriers to experimental course development at lower levels.  Such courses could not be used to satisfy general education requirements.  (May, 1988 AP&P Minutes)

 

-- Name changes may be presented to the AP&P committee for discussion at the discretion of the Provost and Vice Chancellor for Academic Affairs; however, this is not mandatory.  Authority for name changes rests with the Chancellor.  (October, 1988 AP&P Minutes)

 

-- A motion was approved to have classes prior to vacation end with the student's last class prior to vacation - rather than all classes ending at 5:00 p.m.  (April, 1989 AP&P Minutes)

 

-- A motion was approved to restrict classes offered on Monday/Wednesday to those classes which begin at 2:00 p.m. or after.  (July, 1989 AP&P Minutes)

 

-- January, 1990 - The Student Senate proposed the following resolution to be implemented by the 1990 fall semester:  "Therefore be it resolved that the Appalachian State University Student Senate strongly recommends that each professor give and return an exam/quiz and return it to the student with a grade before the drop date."  In addition, the Student Senate has expressed that the desired outcome will be "to encourage each professor to give an exam/quiz and return it to the student with a grade before the drop date.”

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