1. ACADEMIC GOVERNANCE
GUIDELINE I
GUIDELINE II
GUIDELINE III
GUIDELINE IV
2. THE ACADEMIC POLICIES AND PROCEDURES COMMITTEE
MEMBERS ON COMMITTEE
REPORT TO
AREAS OF RESPONSIBILITY
OPERATING PROCEDURES FOR THE AP&P COMMITTEE
FLOWCHART
ADMISSIONS POLICIES - EXCEPTIONS
CENTERS AND INSTITUTES
CHANCELLOR'S LIST
GRADES AND GRADE POINT AVERAGE
GRADUATION WITH HONORS FOR STUDENTS SEEKING SECOND DEGREE
HONORARY DEGREE POLICY AND PROCEDURES
INCLEMENT WEATHER POLICY AND PROCEDURES STATEMENT
INDIVIDUAL STUDY
INSTITUTES AND CENTERS
INSTITUTIONAL CREDIT
INSTRUCTIONAL ASSISTANCE PROGRAM
INTERNSHIP
LEAVE OF ABSENCE
MAJOR TESTS AND ASSIGNMENTS PRIOR TO EXAMS
REQUEST TO TAKE COURSEWORK AT ANOTHER SCHOOL
SCHEDULING OF COURSES TO BE OFFERED FOR CREDIT
SELECTED TOPICS COURSE - GUIDELINES
SHORT-TERM COURSES FOR ACADEMIC CREDIT
POLICIES AND PROCEDURES CONCERNING THE RELEASE OF STUDENT INFORMATION
WITHDRAWAL FROM THE UNIVERSITY
According
to the Faculty Handbook (Chapter II,
Section II), the basic mission of the University is instruction of students;
therefore, the procedures for curriculum modification are most important and should
be clear.
The
basic and most important unit in determining curricula is the academic
department. Departments recommend their own departmental courses and programs
after careful consideration by the faculty of that department. Each department
should have a representational curriculum committee involving faculty and
undergraduate students (and graduate students, if there are graduate programs
in that department).
Each
college/school shall have a curriculum committee to carefully consider changes
to courses, programs, policies, or structures
within or affecting that college/school. This curriculum committee should
include faculty and undergraduate students (and graduate students, if there are
graduate programs in that department).
In
addition, the
COMMENT: The ad hoc
committee chose not to define the total make-up of departmental curriculum
committees, the Graduate School Curriculum Committee, the Teacher Education
Council, and the Core Curriculum Committee. It did, however, want to suggest that each of these groups should be
representational of all areas that its decisions would impact.
The
Academic Policies and Procedures Committee is the final
committee to carefully consider changes to the University's curriculum, policies,
and structures. (A thorough explanation of the
policies and procedures pertaining to this committee follows in section “C.
Academic Policies and Procedures Committee.”)
The
Provost and the Chancellor shall communicate to the University in a timely fashion
their decisions on proposals and motions involving changes in academic
policies, programs, or structures.
COMMENT: Committee members present at this meeting
believed that the original Guidelines in the 1990 document reflected the responsibility
for and protected the role of faculty with regard to development of
curriculum. The committee members
present acknowledged that structural changes might have an impact on curriculum
development.
Any proposal for changes in a department's courses or programs must first be acted upon by the department before being submitted to the college advisory council. Any proposal for changes (excluding course changes within existing programs) in a college’s or school’s programs or structures must first be acted upon by the faculty of the college or school concerned before being presented to the Academic Policies and Procedures Committee. After a proposal for curricular or structural change has been acted upon by a college or school and after the dean of that college or school has submitted the proposal to all other necessary groups, the dean may then present the proposal to the Academic Policies and Procedures Committee.
Recommendations for changes in general academic policies or academic programs must be submitted to the Academic Policies and Procedures Committee by any of the following:
COMMENT: The
changes include the addition of Graduate Student Association and Council of
Chairs.
If the proposal does not originate out of a specific academic department, it must go through one of the bodies listed above.
The Academic Policies and Procedures Committee is, in most circumstances, the final recommending body to the Provost and Vice Chancellor for Academic Affairs and the Chancellor. Faculty and student members on this committee serve as representatives for the faculty and students, respectively.
If a proposal for changes in a department's curriculum is not approved by that department, the group initiating the proposal may appeal (within 90 days after rejection) first to the advisory council of the college to which that department belongs. If the proposal is rejected by the college or school, the group may appeal (as above) to the Academic Policies and Procedures Committee.
When a departmental proposal is not recommended by other
necessary groups, the department may appeal to the Academic Policies and
Procedures Committee (within 90 days after rejection).
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B. THE
ACADEMIC POLICIES AND PROCEDURES COMMITTEE
Members on Committee: The faculty membership of AP&P shall not exceed fifteen and shall come from tenure-track faculty and include at least one faculty member from each college or school with additional members based on a proportional FTE faculty distribution. The student membership shall include one undergraduate student from Student Government Association and one graduate student from the Graduate Student Association. The ex officio non-voting membership of AP&P should include one person from each of the following areas: Library, Registrar, Instructional Technology Services, Provost’s Office and Enrollment Services.
Faculty membership should reflect an equitable distribution on a sliding scale, among the existing schools and college. The data that supports the distribution should be reviewed annually.
The chair of AP&P shall be elected from the faculty membership. The chair is a non-voting member. The seat vacated by the chair shall be replaced by a faculty member from the same college or school as the chair. The term of chair is for three years and is renewable. The chair shall receive quarter reassigned time per semester.
Report To: The Provost and Vice Chancellor for Academic Affairs.
Areas of Responsibility: The major area of responsibility shall be the curriculum. Other areas are: advanced placement; graduation requirements; appeals concerning academic matters from any college, department, member of the faculty or students, and matters referred to it by the Provost and Vice Chancellor for Academic Affairs or the Chancellor.
Operating Procedures for the AP&P Committee:
1. Proposals to be considered by the Academic Policies and Procedures Committee must be agenda-ready and in the hands of the members of the committee at least twenty-five (25) calendar days prior to each monthly meeting. Agenda-ready means that the proposals have been approved by all necessary groups except the AP&P Committee.
2. Proposals to be presented to the AP&P Committee
should be submitted using the format for the approved AP&P Proposal Form.
Hotlink to
form
3. Committee meetings are limited to two hours in length unless a vote to extend is passed. In the event of a backlog of Committee business, a second meeting is to be called for that month.
4. Voting on proposals is by voice vote or by a show of hands and recorded on an individual tally sheet. Proxy representation for the purpose of voting is NOT permitted.
5. A quorum for the transaction of business shall consist of two-thirds majority of members of the Committee. Decisions shall be by a simple majority of the votes cast.
6. The order of consideration of proposals before the Committee is to be rotated among the colleges and schools.
7. The appropriate dean's office is to send a copy of an agenda-ready
proposal presented to the Committee to each department listed as being affected
by the proposal.
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Absences from classes and class attendance
General
attendance policy
1. It is the policy
of Appalachian State University that class attendance is considered to be an
important part of a student's educational experience. Students are expected to
attend every meeting of their classes, and are responsible for class
attendance. No matter what bases exist for absence, students are held
accountable for academic activities, and faculty may require special work or
tests to make up for the missed class or classes. Faculty, at their discretion,
may include class attendance as a criterion in determining a student's final
grade in the course. On the first day of class, faculty must inform students in
writing of their class attendance policy and the effect of that policy on their
final grade. If class attendance is to affect a student's final grade, a
statement to this effect must be a part of the course syllabus distributed to
each student.
NOTE: A student
who does not attend a class during one of its first two meetings may, at the
discretion of the academic department, lose her or his seat in that class.
Further, if a class meets only one time per week-e.g., a laboratory or an
evening class-the student must attend the FIRST meeting of that class or risk
losing her or his seat.
2. A syllabus is to be prepared for each course and
distributed at the first of the semester.
The syllabus should include the following: an explanation of course goals and
objectives, the name of the text and any other materials required of each
student, the instructor's office hours, an explanation of how the grade is to
be determined, and an explanation of any additional reading, papers, projects
and examinations which the instructor expects to give or assign.
3. Syllabi for courses taught in the present and previous
semester should be on file in the departmental offices and should be made
available to students who request them.
These syllabi would indicate the structure of courses as they are being
or have been taught.
4. If a student does not regularly attend an audited course,
the instructor may request an administrative withdrawal grade to be
assigned. The instructor should provide
documentation to the Registrar’s Office with the recommendation.
5. The Student Health Services DOES NOT write medical excuses for students who miss a class for
illness or injury. However, faculty may call Health Services at (262-3100) to verify the
day and time the student was seen. The nature of the student’s illness or
problem will not be divulged unless the student has signed the appropriate
release of medical information.
6.
Classes prior to vacation end with the student's last class prior to vacation -
rather than all classes ending at 5:00 p.m. (April, 1989 AP&P Minutes)
b.
Attendance policy relating to participation in university sponsored activities
As an integral part of the academic program at Appalachian
State University, the University sponsors and otherwise supports co-curricular
programs, athletic programs, and other out-of-class activities such as field
trips. Participation in such activities
occasionally requires a student to miss one or more class meetings.
A student who expects to miss one or more class meetings
because of participation in a University - sponsored activity has several
responsibilities: The student (in
person) will notify the instructor in advance of any absence; the student is
expected to complete all work missed by making up the work in advance or by
completing any compensatory assignment that may be required by the instructor;
the student is expected to maintain satisfactory progress in the course; and
the student (otherwise) is expected to maintain satisfactory attendance in the
class if so required. In the event that
a student anticipates that participation in a University - sponsored activity
will require missing more than 10% of the class meetings, the student is
required to discuss this matter with his or her instructor at the beginning of
the semester and may be advised to drop the course.
If the above responsibilities are met, it is expected that
the instructor will excuse the absence and permit the student to make up missed
work in whatever manner the instructor deems appropriate.
c.
Emergency absences
When a student is out
of town and unable to return to campus due to hospitalization, death
in the family, or other extenuating circumstances, the student or the student’s
parents may contact the Office of Student Development to request that
professors be notified as to the reason for the absence. This notification is conveyed to the
appropriate departmental office as a matter of information only and does not
serve as an official excuse for class absence.
Only individual faculty members make this determination, and
documentation may be requested by the faculty members. The Office of Student Development does not
provide this service when notification is received after the absence has occurred.
Also, if a student is in town, that student is responsible for
notifying the individual faculty members that she/he will be missing class.
(Updates approved
AP&P 02/05/97)
Undergraduate: An undergraduate
student usually takes from 15 to 18 hours a semester. In special situations, an undergraduate
student may take more than 18 hours a semester.
To do this, the student must have prior approval of the dean of the
college in which she/he is enrolled or the Director of General Studies if
she/he has not declared a major.
Registration for less than 12 hours places the student on part-time
status.
An
undergraduate student must take 12 semester hours during a regular semester
(and if in summer school, six semester hours each session) in order to be a
full-time student.
An
undergraduate student taking a program leading to teacher licensure is required
to student teach at least one semester in the area and at the level for which
the student has been preparing. Student
teaching will consist of full-time teaching activities under the guidance of a
competent and experienced teacher, and usually occurs during one of the
student’s last two semesters. The
student must formally apply for admission to teacher education and be fully admitted
at least one full semester, excluding summers, prior to student teaching, and
must have met all student teaching prerequisites before being allowed to
student teach. Students must have a
cumulative GPA of 2.5 or higher to student teach. The student will earn 12 semester hours of
credit for student teaching. Student
teaching is not permitted during the summer.
The
summer session at Appalachian is composed of various terms of different
lengths; therefore, the academic load for a student is based upon the length of
study in weeks. The terms range from 10 weeks for the entire semester, to two
5-week terms which are primarily for the undergraduate programs, and two 4-week
terms for graduate and teacher education programs. In addition to the major terms, 3 and 2 week
terms are used for some graduate level courses.
The maximum undergraduate course load for the various terms is shown
below. Students wishing to take hours in
excess of the maximum load per term must obtain written permission from their
dean.
Term Periods Maximum Academic Credit for
Undergraduate
Students
10 weeks 12 hours
5 weeks 6 hours per term (7 hours
when a
course
carries 4-hours credit)
4 weeks
6 hours per term
3 & 2
weeks 1 course per term
Graduate: The maximum course
load for a graduate student during the regular academic year is 15 hours per
semester for a student without an assistantship, and 9-12 hours for those
holding assistantships. For each summer
session, the course load maximum is six semester hours for a four-or-five week
term and 1 course per 3 & 2 week terms.
Graduate students may not earn more than 12 hours for the entire summer.
For full-time resident credit, graduate students must be
registered for a minimum of nine semester hours.
The maximum load for graduate students during the regular
academic year and the summer session is outlined below.
Academic Year
Full-time without assistantship . . . . . .15 hours
Full-time with assistantship. . . 9
to 12 hours
Summer Session
4 & 5-week terms . . . . .. . . . . . . . 6
hours
3 & 2-week terms . . .
. . . . . . . . . 1 course
A graduate student may not earn more than 12 hours for the
entire summer.
Academic Standing (Probation and Suspension policy)
Undergraduate: To continue at Appalachian in good academic standing, a
student must earn, as a minimum, the following cumulative grade-point average
(GPA) at the end of the semester indicated:
Cumulative
GPA
Semester
1 1.50
Semester
2 1.75
Semester 3 1.90
Semester 4 (and thereafter) 2.00
NOTE: For the
purpose of academic standing, a student who enters Appalachian as an
undergraduate transfer will have the credit hours accepted from other
collegiate institutions converted to semesters in residence at Appalachian. The
conversion ratio is fifteen to one: i.e., fifteen semester hours of transfer
credit is equivalent to one semester in residence.
Failure to earn a grade-point average indicated above will
automatically place the student on academic probation during the
semester that follows. (The grade-point
average at Appalachian is computed only on the basis of coursework taken
at Appalachian; i.e., grades earned on coursework taken at other collegiate
institutions or by correspondence will not be computed in or allowed to affect
the grade-point average at Appalachian.)
While on probation, however, a student will, within the
limits prescribed below, be allowed to continue:
An undergraduate, whether admitted as a freshman, a
transfer, or a special (non-degree seeking) student, will be allowed to enroll
for a maximum of two (2) academic terms while on probation.
The dean of a college or school or the Director of
General Studies can attach specific requirements before enrollment on probation
is approved. These requirements may include
special advising sessions, a limitation on the number of hours for which the
student may enroll the requirement that certain courses be repeated, enrollment
in developmental courses, etc.
If a student uses the two terms of academic probation
mentioned above, but again fails to earn a cumulative grade-point average
sufficient to place her or him in good academic standing, that student will be
automatically suspended from further enrollment at Appalachian. At that point, the student's only recourse is
to enroll during the University's summer terms until such time that the
grade-point average places her or him in good academic standing. (A summer term does not count as a semester
in residence for the purpose of computing academic eligibility. Undergraduate students in academic
difficulty--probation or suspension--may always attend Appalachian during the
summer.)
Students may apply for readmission under specific
“Forgiveness Policies.”
Graduate Suspension &
Dismissal: Graduate students who
fail to maintain a cumulative grade-point average of at least 3.00 may not be
permitted to reregister as degree candidates without the written recommendation
of the advisor and the approval of the Dean of Graduate Studies and Research
(see Probationary Status). Normally,
degree candidacy is discontinued for the student who has received as many as
four grades of C, and if a graduate student receives a grade of “F” or “U’, the
student may not continue in Graduate School unless the advisor submits in
writing an acceptable recommendation to the Dean of Graduate Studies and
Research. In no case may a graduate
student be permitted to repeat more than one course to improve the grade, and
the student who receives a second grade of (F, @F, U, or WF) may not continue
toward the graduate degree under any circumstances.
Graduate
credit accepted in fulfillment of the requirements for a graduate degree shall
average not lower than 3.00, and no credit toward the degree shall be granted
for a grade of (F, @F, U, or WF). Course
work reported "Incomplete" must be completed within the following
semester of the official ending of the course.
The grade of D is not given in
(Updates approved
AP&P 10/12/94)
Admissions
Policies - Exceptions
Appalachian
has adopted an admission policy for adults who may or may not meet the
University’s usual admission requirements.
The policy provides for a degree of flexibility in evaluating secondary
or collegiate work taken at least three years prior to intended entry. The policy has two pertinent
stipulations. First, in the event the
applicant did not finish secondary school, yet could have graduated prior to
1990, she/he would be required to complete successfully the high school
equivalency examination. (Any student
who could have graduated from high school after 1990 must meet the UNC Minimum
Admission Requirements if she/he is less than 24 years of age at the time of
applying.) Second, students with prior
collegiate work would receive credit toward graduation in a manner consistent
with the University’s normal transfer policy.
As part of the screening process, applicants being considered under the
three-year policy may be requested to appear for an interview.
Former
undergraduate Appalachian students may re-enter by means of one of two
forgiveness policies. These policies
will permit the student’s former cumulative grade-point average to be removed
thereby allowing the student, upon returning, to begin a new grade-point
average.
a.
If the student has not attended Appalachian for a minimum of three (3) years
(including summer school), she/he will
be re-admitted to the University if
coursework earned at other collegiate
institutions during the period of absence from Appalachian has a minimum
overall grade-point average of 2.0 (on a
4.0 scale). OR the student has not taken coursework at any other
collegiate institution.
A
former undergraduate student may be readmitted under a forgiveness policy ONLY
ONCE during her or his academic career.
At no time during the “stop out” period shall the student be dually
enrolled at Appalachian and at another institution.
These
policies are designed for readmission to the University and do not override
specific grade requirements of individual colleges and/or departments. Students returning to the University under a
forgiveness policy must apply through the Office of Admissions and must
complete a minimum of one year in residency (30 semester hours) beyond the date
of their readmission.
Advanced placement program, College level examination
program, Defense activity for non-traditional education support, International
baccalaureate
Appalachian
participates in the Advanced Placement Program, the College Level Examination
Program (SUBJECT TEST ONLY), the Defense Activity for Non-Traditional Education
Support, and the International Baccalaureate Program. Students who have
demonstrated their achievement on specific tests in any of these programs may have
their test results submitted to the
Students
may also qualify for advanced placement and course credit by taking
departmental tests in their areas of extensive specialization. Based upon these
test results, the amount and nature of the credit granted is determined by the
committee on academic policies and procedures and the pertinent department of
instruction.
Test
scores submitted from testing programs will remain valid for only ten years.
Students
enrolled at the University or students admitted with satisfactory records of
experience and education may enroll for specific courses as auditors. Students,
who audit courses must register in the Registrar’s Office, pay regular fees,
are regular in attendance, but will not receive grades or credit. A “Request to Audit” form is available in the
Registrar’s Office. It must be completed
by the student, approved by the faculty member teaching the class, and
submitted to the Registrar’s Office by no later than the end of the “Drop-Add
Period” indicated in the published “Schedule of Classes.”
Over
the years, there have been times when members of our Senior Class have died
prior to graduation. The following
criteria and procedures will be used in the awarding of degrees posthumously.
Minimum Criteria:
1.
Student must have been within 30 semester hours of
graduation.
2.
Student must have been in good standing at the
University.
3.
Students must have had an overall GPA of 2.0.
Procedure:
1.
The Associate Vice Chancellor for Student Development/Dean
of Students advises the family or member of the Appalachian community of the
possibility of such an awarding.
2.
The family and/or member of Appalachian State University
faculty or administration makes the request to the Registrar.
3.
The Registrar sends this request to the Chair of the
appropriate department (one in which the student was majoring) for
consideration by the faculty in that department.
4.
Department Chair makes this recommendation to the Dean of
the College.
5.
Appropriate Dean makes this recommendation to the Provost.
6.
Provost makes this recommendation to the Chancellor.
7.
Upon approval by the Chancellor, the Dean and the Registrar
are notified.
8.
The Registrar orders the diploma.
9.
The Chair of the Department notifies the family and sets up
a private ceremony on the day of graduation (or as soon thereafter as
possible). The Dean of the College
presents the diploma.
A
new catalog is issued biennially. While course offerings are fairly continuous
from year to year, the faculty reserves the right to make changes in curricula,
degree requirements and academic policies.
The information in any given catalog is, therefore, usually valid only
for the two-year period of its issue, and is superseded by subsequent issues. Any interested person should consult the most
recent issue of the University catalog for current information about the
instructional program.
Any changes in degree requirements do not, however, affect a
student already enrolled in a degree program.
In those rare cases where specific required courses are no longer
available, the dean's office will identify suitable substitutes which do not
increase the overall credit requirements.
All students may elect to graduate in accordance with the degree
requirements as recorded in the catalog that is current at the time of their
first registration or any subsequent edition (provided the student is enrolled
during a period in which the catalog is in force) except that any catalog
chosen must not be more than six years old.
Students electing to graduate under a new catalog must meet all
requirements of the catalog under which they wish to graduate subject to the
exception noted above for those cases when specific courses are no longer
available. In order to change the catalog
under which they intend to graduate, students must notify the office of the
dean of the college in which they are enrolled or the Director of General
Studies if they have not declared a major. Graduate students will need to
notify the Dean of Graduate Studies and Research of their intent to change
catalogs.
An undergraduate student returning to Appalachian under a
University “Forgiveness Policy” must graduate under the catalog in force at the
time they re-enter. (Subsequent catalogs are acceptable.)
Changes
in academic policies become effective for all students on the date approved for
implementation.
All
graduate students may, and usually do, elect to graduate with the degree
requirements in force during the time of their first registration at
Appalachian, provided that they graduate within seven years of date of entry.
One important means of fulfilling the mission of Appalachian State University is through partnerships with organizations such as private or corporate sponsors, educational institutions, and federal or state agencies. A wealth of effective partnerships involving UNC institutions have been developed under the rubric of centers and institutes. Such units are usually multidisciplinary, have an important educational component, and may be established when a collection of faculty have secured long-term funding commitments to pursue unique research, public service, and/or instructional endeavors.
Centers and institutes are established within Appalachian State to strengthen and enrich multidisciplinary programs of research, public service, or instruction conducted by the faculty and staff. They also may provide undergraduate, graduate, and postdoctoral students with added research opportunities, facilities, and assistance, as well as enhance their involvement in public service and educational activities. Centers and institutes can also play a valuable role in the recruiting of faculty along with cross-disciplinary teaching, research and service. Centers and institutes can also have a strong positive impact on the economic development of the state by providing job opportunities, supplying technical assistance and training, fostering community development, and enhancing the transfer of new technologies.
The objective of the policies that follow is to provide a uniform framework governing the establishment, review, and discontinuation of centers and institutes at Appalachian State University. Such policies should help ensure the effective and efficient use of resources. Specific types of centers and institutes, as well as the policies and procedures pertaining to these individual categories, are defined in this document.
Both centers and institutes offer programs attracting faculty, students, and staff from various academic departments or other structured units working toward a common purpose. In practice, an institute frequently refers to an activity with a broader scope than a center . For example, an institute may create centers as separate units within its administrative structure.
Centers and institutes may be either institutional or interinstitutional in nature, and may be designated as research, public service, or instructional units. They may include the participation of other institutions, agencies, or organizations, such as other colleges and universities, schools, hospitals, industry, foundations, or governmental bodies.
Institutional centers and institutes report to the Chancellor or designee. These centers or institutes may collaborate with units or departments from other institutions for specific activities or projects, but fiscal and administrative oversight is limited to Appalachian State University. Institutional centers at Appalachian State University are subject to these policies and procedures for establishment and review.
Interinstitutional centers and institutes involve more than one campus within the UNC system for participation, including shared administrative and fiscal oversight or substantial involvement of more than one UNC institution in ongoing activities. Centers are also considered interinstitutional if the Office of the President provides fiscal and/or administrative oversight. Each interinstitutional center must designate the unit to provide administrative and/or fiscal oversight. In some cases these responsibilities may be assigned to two separate institutions or assumed by the Office of the President. The UNC Board of Governors provides oversight for all interinstitutional centers and institutes in accordance with these regulations.
Interinstitutional centers serve to promote collaboration and to minimize duplication within the University. They increase the opportunities for external funding by enhancing interdisciplinary collaborations and by facilitating access to a wider range of facilities, faculty, students, and other resources. Interinstitutional centers may also enhance outreach and public service to the citizens of North Carolina by providing a coordination of “regional sites” in fields such as small business and economic development, cooperative extension, public health, the environment, and teacher training.
The process of establishing and reviewing interinstitutional centers is not covered by this document, but instead is subject to the rules and policies of the Office of the President and the UNC Board of Governors. Those interested in planning and establishing interinstitutional centers should see UNC Policy Manual, chapter 400.5[R]. The process of establishing and reviewing interinstitutional centers involving non UNC institutions is not covered by this document.
As explained below, centers and institutes may have as their primary mission instruction, public service, or research. Centers or institutes, whatever their primary mission, may participate or assist in academic curricula in cooperation with academic units. In addition, centers or institutes may have non-academic titles for participating faculty. However, in no case may centers or institutes at Appalachian State University offer academic courses, have jurisdiction over academic curricula, offer faculty appointments, or originate promotion or tenure for faculty.
? Research: A research center or institute has research as its primary mission. Although classified as a research center or institute, such a unit may also provide instruction, training, technical assistance, or public service programs.
? Public Service: A public service center or institute has public service or technical assistance as its primary mission. Research, instruction, and training activities may also be conducted as secondary components of the mission.
? Instructional: An instructional center or institute has training or instruction as its primary mission. Although classified as an instructional center or institute, such a unit may also engage in research or public service programs.
Any center or institute may also be defined as a membership center or institute. These units receive a substantial portion of their funding from membership fees paid by corporate or other private or governmental entities to pursue research, public service, or instructional activities of mutual benefit. Membership agreements are routed through Appalachian State University using the standard internal processing forms for approvals of sponsored program requests. Once the agreement is signed and the fees have been paid by the member organization, the agreement is processed as a sponsored program award by Appalachian State University.
Centers and institutes must avoid unnecessary duplication within Appalachian State University. Each unit seeks to differentiate its mission, activities, and/or clientele from other Appalachian State units, and to make its facilities available to other constituent institutions for cooperative activities as appropriate. The activities of a center or institute may be funded from state appropriations, from external funds sought for that purpose, or both. Unless organized specifically in response to legislation and appropriations approved by the North Carolina General Assembly to focus on a specific state need, each center and institute is expected to demonstrate a strong foundation of non-state support to justify its establishment and continuing operation.
Institutional centers and institutes are established or discontinued at the discretion of the Chancellor and Board of Trustees and consistent with these policies for establishment and review. Centers and institutes may be given the authority to manage space, budget, and personnel matters.
A center or institute at Appalachian State University is responsible to the Chancellor or, by his or her delegation, to another administrative officer. The director of a campus center or institute is appointed by the Chancellor. If the director's position is that of a non-teaching administrative officer, the appointment is made in accordance with existing policies for such appointments. If a faculty appointment is involved, the regular departmental and college procedures for faculty appointments are followed. Associate or assistant directors are appointed by the director, subject to the approval of the Chancellor or a designated administrative officer of the institution.
Proposals to establish a center or institute at Appalachian State University must include the following:
Regardless of where a center or institute is to be established, approval of the Board of Trustees is required. Steps in the process are as follows:
b. Approval by the Vice Chancellor. If the proposed center or institute is to be established at the division level rather than in a department or college, consideration must include consultation with the Council of Deans or, otherwise, the division's primary administrative advisory body.
c. Approval by the Chancellor. If the proposed center or institute is at the Chancellor level, consideration must include consultation with the Vice Chancellors and the primary administrative advisory body of the division in which the entity is to be located.
d. Approval by the Board of Trustees.
The campus process should include consideration of the following:
A change in the name of a previously established interinstitutional center or institute does not require Board approval, but must be requested in writing to the Chancellor. If an existing institutional center wishes to expand its scope as an interinstitutional center, a request for authorization to establish must be submitted to the UNC President in accordance with UNC Policy Manual, chapter 400.5[R]. The request must address the impact of the proposed change to interinstitutional status. Once the change in status to an interinstitutional center or institute is approved, the unit must adhere to the authority and lines of responsibility described in UNC Policy Manual, chapter 400.5 [R].
All centers and institutes at Appalachian State University are to be reviewed three years after their inception and thereafter on a rolling five year review cycle. Continuation of a center or institute is contingent upon the following process:
The reporting format is included as Appendix I. The evaluation process should address the following questions with particular attention:
Appalachian State University may discontinue an institutional center or institute at the discretion of the Chancellor in accordance with campus policy. The adequacy of funding sources, the status of key faculty, and the current appropriateness of the mission, goals, or objectives of the center or institute are among the critical elements in determining whether it should continue operations. There are, of course, instances where the continuing operation of the center is of sufficient importance to warrant some additional financial assistance from the institution on an interim basis. However, if the external sources of support have been lost, discontinuation is strongly advised unless alternative long-term prospects for funding can be identified.
When it becomes necessary to discontinue an interinstitutional center or institute, the Chancellor of the administrative institution(s) should forward a written request to the President, with a copy to the Vice President for Research. The Chancellor may make this decision, in consultation with the other participating constituent institutions. After considering the recommendations of the Chancellor and the Vice President for Research, the President will notify the Chancellors of the constituent institutions that the discontinuation has been approved. If the UNC Office of the President is directly responsible for the interinstitutional center or institute, the President will confer with the affected campus Chancellors before approving discontinuation.
The “phase-out” period for institutional or interinstitutional centers or institutes that are to be discontinued shall be sufficient to permit an orderly termination or transfer of contractual obligations and to allow an effort to find alternative employment for full-time staff. Normally, the “phase-out” period shall be no more than one year after the end of the academic year in which final approval is given to discontinue the center or institute.
The President of The University of North Carolina may define exceptions to these regulations.
A PPENDIX I
R EPORTING F ORMAT FOR I NSTITUTIONAL C ENTERS AND I NSTITUTES
• Center
• Name of Center or Institute
• Year Established (mm/dd/yyyy)
• Internet Home Page URL
• Primary Designation (Research, Public Service, Instruction)
• Participating Campuses (or other entities)
• Director
• Name
• Title
• Address
• Phone and FAX Numbers
• E-mail Address
• Other Contact name
• Other email address (leave blank if none provided)
• Mission Statement
• Relevance to Institutional Missions (including involvement with instructional programs)
• Measures of Performance - Fiscal Year _______
• Personnel
• Number of FTE (equivalent) Faculty and Staff: EPA Positions ____ SPA Positions ____
• Number of FTE (equivalent) Students: Doctoral ____ Masters ____ Undergraduate ____
• Funds (actually received during specified FY)
• Direct State Appropriations: $__________
• Total External Support from Grants and Contracts: $__________
• All Other University Support (overhead receipts, cost sharing, patent and licensing revenue, University allocations): $__________
• Gifts to the Center: $__________
• Total All Sources of Support (Items 1-4 above): $__________
• Contracts and Grants Awarded to Center (numbers)
• Numbers of Awards Federal ____ Industrial ____ State ____ Other ____ Total ____
• Dollar Amounts of Awards Federal $______ Industrial $ ______ State $______
Other $______ Total $______
• Expenditures
• Total Expenditures: $___________
• Publications (numbers) Books ____ Journal Articles ____ Proceedings Papers or Reports ____ Total ____
• Technology Transfer Activities (numbers) Invention Disclosures ____ Patent Applications ____ Patents Received ____ Licenses ____
• Membership Centers Only Number of Members _____ Number of Licenses Awarded to Center Members _____
• Major Services Delivered to North Carolina (including clientele served, societal benefits, State and regional priorities being addressed, economic impact)
• Examples of Most Significant Accomplishments
• Role of Center within the UNC System
• Geographic Region Served by Center
• Duplication of Center within UNC System (if yes, please justify)
• Inter-Institutional Cooperative Activities Involving the Center
• Planned Changes for Program Improvement During Next Planning Period
• Size (personnel, space)
• Budget (include internal versus external support)
• Administrative Structure and Governance
• Mission
• Centers or Institutes Proposing Discontinuation
• Reason for Discontinuation
• Proposed Activities for Phase Out Period
• Effective Date for Discontinuation
Available at: http://www.northcarolina.edu/content.php/legal/policymanual/contents.htm .
As a preexisting entity, the Center for Appalachian Studies may offer academic courses and define its academic curricula, but may not offer faculty appointments or originate promotion or tenure for faculty.
Although it is to be anticipated that most proposals for centers and institutes will originate within Academic Affairs, the approval and review procedures prescribed herein accommodate and apply to such entities within other divisions as well.
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The
Chancellor’s list was created to provide higher recognition to those full-time
students who receive a grade-point average of 3.85 or higher in any semester.
An
undergraduate student who carries 12 hours or more of coursework on which grade
points are computed and who attains a grade-point average of 3.85 or better is
placed on the chancellor’s list of honor students for that semester.
Only
those courses earning credit toward graduation will be used in determining
eligibility for honors.
Students may add courses or change sections through the
first five days of a fall or spring semester-i.e., through the end of the
published “drop-add” period. Students
may drop courses without academic or financial penalty through the first five
days of a fall or spring semester-i.e., through the end of the published
“drop-add” period. AFTER THE FIRST FIVE DAYS, A STUDENT WILL BE ALLOWED TO DROP
A CUMULATIVE TOTAL OF FOUR COURSES DURING HER OR HIS UNDERGRADUATE CAREER AT
APPALACHIAN. Further, a course dropped after the “drop-add” period must be
dropped by the end of the ninth week of the academic term. (Note: Refund Policy: There is no refund
or adjustment of charges if a course is dropped after the first five days of
classes. A student who holds a tuition
remission or award must pay back the entire remission or award if that student
withdraws from courses.) Exceptions to this policy will require the approval of
the instructor, departmental chair, and the dean of the college/school in which
the course is offered. (Note: This
policy went into effect during the fall semester, 1995. Courses dropped prior
to fall, 1995 will not be counted in the above mentioned limit of four.)
Any drops approved for exceptional circumstances will not be
used in computing the grade-point average and will not be recorded on the
permanent record.
During the “drop-add” period, a course may be changed from
credit to audit with no academic penalty.
To accomplish this, the student must obtain the necessary form from the
Registrar’s Office. Permission of the instructor is required for a student to
change a course from credit to audit.
Failure to complete a course that has not been officially
dropped will automatically result in a grade of "F", which will be
computed in the student's grade-point average.
(Updates approved
AP&P 10/12/94)
Undergraduate
students who are in General Studies will be sent information about
officially declaring a major and having their records forwarded to the
appropriate degree-granting college.
To make a change within one of the upper division colleges,
the student should go the appropriate dean’s office to inform them of the
change.
To make a change from one college to another, go to the
dean’s office of the college where the new major is located. The personnel in
the receiving college’s dean’s office will request the academic file from the
college of the student’s previous major.
A graduate
student who has been approved
for admission to one graduate major but who wishes to transfer to another must
request approval of the Dean of Graduate Studies and Research and the
department into which they propose to transfer before the change may be made. A Change of Major request form is available
in the Graduate School Office. A student not eligible to continue toward the
degree in the major they where admitted, would not normally be permitted to
transfer to another major.
At the end of each semester, students are classified on the basis of semester hours. All students admitted as degree-seeking and who have earned fewer than 30 semester hours are classified as freshmen. Students who have earned at least 30 semester hours are classified as sophomores. Students who have earned at least 60 semester hours are classified as juniors. Students who have earned 90 semester hours are classified as seniors.
The university requires the following amount of contact
time per credit hour generated. Please
remember that the amount of contact time remains constant, regardless of the
academic term in question.
One semester hour
-- Minimum of 750 contact
minutes
(15 weeks x 50 minutes)
Two
semester hours -- Minimum of 1500 contact minutes
Three
semester hours -- Minimum of 2250
contact minutes
Four
semester hours -- Minimum of 3000 contact minutes
(Updates approved
AP&P 11/01/89)
All scheduled examination periods will be met at the
assigned time. A final examination
period is provided at the end of each semester.
After the schedule for examinations has been made (i.e., after the
schedule has been officially announced in the Schedule of Classes for a given
semester), an instructor may NOT change the date or time of an examination
without permission of the departmental chair and dean. A class which meets at
an hour not provided for in the Final Examination Schedule must arrange for an
examination during THE EXAMINATION PERIOD at an hour convenient to members of
the class and the instructor, and with the approval of the departmental
chair. Instructors determine how they
will use the assigned period, but all scheduled examination periods will be met
at the assigned time. A student may take
an examination outside of the scheduled time only by permission of the
instructor of the course. Permission is
granted only in case of emergency.
A student who is absent from a final examination because of
an emergency takes the make-up examination at the convenience of the
instructor.
Undergraduate Students: Not all courses are amenable to
credit by examination, but many are.
Students who wish to challenge a regularly listed course should consult
with the appropriate departmental chair.
If arrangements can be made, a fee of $50.00 is charged for each
examination and a receipt from the Student Accounts Office must be shown to the
departmental chair before final approval can be given. If the examination is passed, credit without
grade will be noted on the student's transcript. The chair will notify the Registrar's Office,
in writing, to enter the credit on the permanent record and notify the cashier,
in writing, to reimburse the faculty member who administered the examination. If the examination is not passed, no notation
is made on the transcript. In the case
of freshmen who take advanced placement examinations during the freshman orientation
period, the fee is waived.
Anyone
seeking credit by examination must be either degree seeking or taking courses
for teacher licensure. Credit by examination cannot be used to repeat a course,
nor can it be used to meet the University’s residency requirements for
graduation.
Graduate
Students: Upon the recommendation of a graduate student's committee
and with the approval of the chair of the department in which it is listed, one
course numbered 5000 and above may be challenged by examination. Grades are not recorded for credit earned by
examination. Credit by examination may
not be used to repeat a course.
Persons
interested should see the Coordinator of Credit for Life Experience in the
In
exceptional cases credit can be awarded for prior non-college-based learning,
if the credit sought is related to the student's degree program (i.e. core
curriculum, major or licensure requirements).
Assessment of prior learning can commence only after a student has been
admitted to the University and has declared a major.
The
student will first meet with the designated academic advisor who will help in
defining the areas or disciplines in which appropriate creditable learning may
have occurred. Actual assessment is done
by a faculty member in the appropriate academic area, for which a $100.00 fee
for each area of assessment will be charged. Payment is made to the Student
Accounts Office.
Note: Anyone seeking credit for life experience
must be either a candidate for an undergraduate degree at Appalachian or taking
courses for teacher licensure. Credit
for life experience cannot be used to repeat a course, nor can it be used to
meet the University’s residency requirements for graduation.
Undergraduates
A maximum of 20 semester hours of correspondence work from recognized
institutions may be credited toward meeting the requirements for
graduation. Some correspondence courses
are offered by the University. Before
registering at another accredited institution for a correspondence course to be
transferred to Appalachian, students must have the written permission of the
dean of their college or the Director of General Studies if they have not
declared a major. In order to obtain
this permission, the student must first secure the proper form from the Registrar's
Office. The combined load of residence courses and correspondence courses may
not exceed the maximum load allowed.
Except for physical education majors, no more than six hours in physical
education activity courses (limited to courses numbered PE 1000-1099) may be
included within the number of hours required for graduation.
A candidate for the Bachelor of Arts degree may count no more than a total of
40 hours above core curriculum requirements in any one discipline.
Validation of credits earned more than 10 years prior to the date of graduation
may be required if and when they are submitted to fulfill baccalaureate degree
requirements.
All baccalaureate degrees granted by Appalachian require the completion of a minimum
of 60 semester hours at a senior college or university. (Note that credit
awarded for credit by exam, military service, or "Life Experience" does not count as part of the required 60 hours.)
TRANSFER OF COURSEWORK: Once an
undergraduate student has enrolled as a degree-seeking student at Appalachian,
she or he should NOT enroll as a visiting student at another collegiate
institution unless prior approval has been received from Appalachian. A student
who wishes to attend another collegiate institution should contact the
Registrar’s Office at Appalachian to: 1) secure the proper application form,
and 2) determine whether the intended transfer courses are acceptable. (Students who wish to study abroad should
contact the Office of International Programs to secure the proper application
and determine whether the intended courses from abroad are acceptable.) The
intended coursework, once evaluated, will be forwarded to the appropriate
Appalachian college or to the Office of General Studies for approval. FAILURE TO OBTAIN PRIOR APPROVAL MAY RESULT
IN THE COURSEWORK BEING DEEMED UNACCEPTABLE FOR TRANSFER TO APPALACHIAN.
Seniors with a grade point average of 3.00 or above, may with written
permission from the course instructor, the chair of the department offering the
course, and the graduate dean, be permitted to take one or more graduate
courses for undergraduate credit. Credit
earned in this manner will be used to meet baccalaureate degree requirements
and may not be applied toward a graduate degree.
Seniors
with a grade point average of 3.00 or above desiring to enroll in graduate
level courses to be applied to a graduate degree may do so provided they
have: (1) made application for admission
to the Graduate School; (2) made application to take the GRE or GMAT; and (3)
obtained written permission from the course instructor, chair of the department
offering the course, and the graduate dean.
If a student has received a bachelor’s degree from Appalachian, a second (or
subsequent) bachelor’s degree can be earned by completing all catalog
requirements stipulated for the second (or subsequent) degree. If a student
wishes to earn two (or more) undergraduate degrees at Appalachian concurrently,
she or he must complete all catalog requirements stipulated for the respective
degrees.
A
second (or subsequent) bachelor’s degree must differ in type from any degree
previously awarded by the University. The University will not, for example,
award a second Bachelor of Arts (B.A.) degree: it will, however, award both a
Bachelor of Arts AND a Bachelor of Science (B.S.) degree, either simultaneously
or in sequence.
An undergraduate student may include a maximum of 3 semester hours credit under
the Instructional Assistance Program toward meeting graduation requirements.
Graduate
Students:
Academic
work for graduate degree students, including transfer credit, taken more than
seven calendar years before the year in which the graduate degree is awarded,
may not be used to satisfy the degree requirements.
A
graduate student enrolled in a non-thesis
degree program may be permitted to transfer from another approved graduate
school up to nine (9) semester hours of appropriate graduate credit. A student in a thesis degree program may be permitted to transfer up to six (6)
semester hours of appropriate graduate credit.
Graduate work included in a previous degree at the other institution is
not eligible for transfer credit.
The
grades earned must be at least “B” and the credit cannot be more than seven
years old at the time the degree is awarded.
Note that grades of “P” meaning “Passing” or “Pass/Fail” option and
grades of “S” meaning “Satisfactory” are unacceptable.
Non-thesis
students who want to transfer more than nine (9) semester hours or thesis
students who want to transfer more than six (6) hours may appeal to the Dean of
Graduate Studies and Research.
(Updates approved
AP&P 04/01/92)
An
undergraduate student who carries 12-14 hours of coursework on which grade
points are computed and who attains a grade-point average of 3.45 or better is
placed on the dean’s list of honor students for that semester.
An
undergraduate student who carries 15 hours or more of coursework on which grade
points are computed and who attains a grade-point average of 3.25 or better is
placed on the dean’s list of honor students for that semester.
Only
those courses earning credit toward graduation will be used in determining
eligibility for honors.
Faculty members are urged to exercise extreme care in evaluating students and in reporting grades. In all circumstances, except those stipulated below, the grades recorded shall be those assigned by the professor. Any action taken by the university to withhold transcripts for any reason shall not involve any changes in the recorded grade.
In the event that a professor has not turned in a grade or
grades on time, and if the professor cannot be located, an interim grade of
"NR" (Grade Not Reported) will be assigned by the Registrar's
Office. If a graduating student is
involved, the departmental chair may, with the concurrence of two other
departmental faculty members, assign a letter grade.
In the event that a professor becomes incapacitated prior to
the time grades should have been assigned, the departmental chair, along with
two other departmental faculty members, shall jointly decide the action to be
taken.
In the
event that a grade change is necessary, the faculty member must secure the form
for changing a grade from the Registrar's Office, and all grade changes must be
approved by the Registrar and are subject to review by the dean of the college.
Except for changes from
"I" (Incomplete), the only admissible reason for a grade change is an
error on the part of the faculty member in computing or in reporting the
student's grade.
Final semester grades are reported to the Registrar's Office
no later than 1:00 P.M.(removed
highlight – this is not a change) on the day following the Faculty Grading
period. At the end of each semester, the student’s grades are available via
AppalNET or the Telephone Registration System. (Note, however, that
Faculty members who
cannot meet the final grade submission deadline should contact the
Registrar’s Office
for an extension of time for reporting grades.
(request change in policy to reflect current practice)
Grades and grade-point
average
The
grade-point average (GPA) is a general measure of the student's academic
achievement while at Appalachian. The
GPA is determined by dividing the total number of quality points earned by the
total number of quality hours attempted ("quality points" and "quality
hours" are derived from courses graded A-F or WF). The GPA is computed only on the basis of
coursework taken at Appalachian.
Undergraduate grades and
grade points are given as follows:
A
Excellent, 4.0 grade points per semester hour
A-
Excellent, 3.7 grade points per semester hour
B+ Above Average, 3.3 grade points per
semester hour
B
Above Average, 3.0 grade points per semester hour
B-
Above Average, 2.7 grade points per semester hour
C+ Average, 2.3 grade points per
semester hour
C
Average, 2.0 grade points per semester hour
C- Average, 1.7 grade points per
semester hour
D+ Below Average but Passing, 1.3 grade
points per semester hour
D
Below Average but Passing, 1.0 grade point per semester hour
D- Below Average but Passing, .7 grade
point per semester hour
F
Failure, 0 grade points
F* Failure, 0 grade points (*indicates
only that the course was taken on the
Pass-Fail basis; this grade is equivalent to the F above)
P
Pass, 0 grade points (used only for courses taken on Pass-Fail basis)
AUAudit, no credit
I
Incomplete, assigned only due to sickness or some other unavoidable
cause.
An incomplete is not merely given because assignments were not completed
during the semester. Note: an “I” becomes an “F” or “U” if not removed
within the following semester, not to exceed one semester. All
incompletes
must be removed at the time of graduation.
NR
Grade Not Reported (hours not counted in computing GPA)
W
Withdrawal, either from a course or the University.
WP Withdrew Passing
WF Withdrew Failing, course dropped
with failing grades more than nine weeks
after registration closes.
@F Administrative Failure (given in
cases where a student has not properly
withdrawn from a class).
S
Satisfactory, 0 grade points (used to indicate satisfactory performance
in
student teaching, screening proficiencies, and specially designated
courses in
the curriculum)
U
Unsatisfactory, 0 grade points (used to indicate unsatisfactory
performance in
student teaching, screening proficiencies, and specially
designated courses
in the curriculum)
WU Withdrew Unsatisfactory
CR Credit (pass)
NC No Credit (fail)
Graduate grades and
grade points are given as follows:
A
A- 3.7 grade points per semester hour
B+ 3.3 grade points per semester hour
B
Average graduate accomplishment, 3.0 grade points per semester hour
B- 2.7 grade points per semester hour
C+ 2.3 grade points per semester hour
C
Below average but passing, 2.0 grade points per semester hour
C- 1.7 grade points per semester hour
F
Failing grade. An “F” in the approved graduate Program of Study must be
removed at the time of graduation.
@F Administrative Failure (given in
cases where a student has not properly
withdrawn from a class).
AU Audit, no credit
I
Incomplete, assigned only due to sickness or some other unavoidable
cause.
An incomplete is not merely given because assignments were not completed
during the semester. Note: an “I” becomes an “F” or “U” if not removed
within
the following semester, not to exceed one semester. All
incompletes, must
be removed at the time of graduation. Incompletes can not be assigned to
graduate thesis courses (5999 or 6999).
IP
In Progress grade assigned for graduate thesis, dissertation, product of
learning
or continuation courses.
NR Grade Not Reported (hours not
computed in GPA)
W
Withdrawal, either from a course or the University.
WF Withdrawal Failing, course dropped
with failing grades more than nine weeks
after registration closes.
WP Withdrawal Passing
WU Withdrawal Unsatisfactory
S
Satisfactory, given for a practicum, a thesis and
other designated courses.
U
Unsatisfactory, given for a practicum, a thesis and
other designated courses.
Graduate
credit accepted in fulfillment of the requirements for a graduate degree shall
average not lower than 3.00, and no credit toward the degree shall be granted
for a grade of “@F”,”F”,”U”,”WF” or “WU”.
Coursework reported "Incomplete" must be completed within the
official ending of the following semester. Any extension of this period must be
approved by the appropriate dean and the Registrar. The grade of D is not given
in
(removed IP for
undergraduates)
Degrees
are conferred and diplomas are mailed at the close of each academic term (fall,
spring, summer). Formal graduation
ceremonies, however, are held only at the close of fall and spring terms.
Candidates
for the baccalaureate degree and/or
Candidates
for graduate degrees must file an application for the degree and/or an
application for
Faculty
is expected to be present at commencement exercises as determined by their
respective departments.
Commencement
"Walkers"
Commencement
"walkers" should be allowed to participate in commencement ceremonies
but ONLY if they meet the following criteria:
1.
Persons who wish to participate in the spring
commencement must: 1) apply for graduation, and 2) have
completed all graduation requirements or be
able to
complete graduation requirements by the end
of the
summer sessions.
2.
Persons who wish to participate in the December
commencement must: 1) apply for graduation,
and 2) have
completed all graduation requirements or be
able to
complete graduation requirements by the end
of that fall
semester.
To be eligible for graduation with honors, an undergraduate
student must complete, in residence at Appalachian, a minimum of either four
semesters in full-time attendance (defined as twelve or more credit hours per
semester), or a total of 58 semester hours.
(Note: Credit for which a grade
is not awarded will not be used in the determination of honors -- e.g., APP,
CLEP, credit by examination, credit for military service, credit for prior
learning, etc.) A minimum grade-point
average of 3.45 is required for graduating cum laude; a minimum
grade-point average of 3.65 is required for graduating magna cum laude;
and a minimum grade-point average of 3.85 is required for graduating summa
cum laude.
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Graduation with honors for undergraduate students
seeking second degree
In
determining qualification for graduation with honors for Appalachian State
University students seeking two degrees or a second degree, all work taken at
Appalachian must be considered in the calculation of their grade-point average
(GPA).
Students
who have completed one degree at another institution and are seeking a second
degree at Appalachian must complete, in residence at Appalachian, a minimum of
either four semesters in full-time attendance or a total of 58 semester hours
to be eligible to graduate with honors from Appalachian State University.
(58 hours was the difference between
two year transfer degree programs (64) and graduation hours (122)
COMMENT:
The ad hoc committee would like to alert the AP&P Committee that
there is a question, but not an answer, about how Extension Students will be
treated in light of this policy.
Honorary degree policy and procedure
All
nominees for an honorary degree must meet one or more of the following criteria
to be considered:
1.
Must have made a notable contribution to society.
2.
Must have achieved distinguished success in chosen career field or profession.
3.
Should have made significant contribution to Appalachian State University
through service, leadership and/or financial support.
Active
members of the university staff or faculty who are under retirement age are
deemed to be ineligible to receive an honorary degree. In no case will a degree be conferred upon an
individual to enhance her or his chances for promotion, job tenure or salary
consideration.
The
procedure for the accepting, screening and approving of nominees and the
awarding of honorary degrees is as follows:
1.
Nominees must meet established criteria.
2.
Individuals may be nominated by faculty, staff, students, alumni or friends of
the
university.
3.
Nominations may be received by the Chancellor of the University or any member
of
the Administrative Cabinet.
4.
All nominations will be acknowledged and filed by the Vice Chancellor for
Development.
5.
The Vice Chancellor for Development will assume responsibility to check the
credentials and eligibility of nominees.
6.
The Vice Chancellor for Development will report names of nominees to the
Administrative Cabinet. The Chancellor will recommend nominees
to the
development committee of the Board of
Trustees.
7.
Candidates approved by the development committee of the Board of Trustees will
be
recommended to the university Board of
Trustees at any regularly scheduled meeting.
8.
Following Board approval, it will be the responsibility of the Vice Chancellor
for
Development to assist the Chancellor in
informing the honoree, announcing the
conferral, and planning the
awarding ceremony.
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Inclement weather policy and procedure statement
Appalachian
reserves the right to cancel classes during inclement weather. In determining
whether to cancel classes
because
of inclement weather, the Chancellor consults with the Provost, the Vice
Chancellor for Business Affairs, the Vice Chancellor for Student Development and
other University personnel as necessary. Only the Governor of North Carolina
has the authority to close the institution due to adverse weather conditions.
Appalachian
students, faculty and staff can learn of changes to the University’s
operational schedule through a variety of sources. A recorded message
announcing a change in normal operation will be available at (828)262-SNOW.
Other sources of information include, but are not limited to, WATA-1450 AM,
WASU-90.5 FM, WECR-102.3 FM, WKBC-97.3 FM and others. Information may be listed
on television crawl screen messages on WBTV, WSOC and WJHL, for example.
Students also will be notified via AppalNET’s personal announcement system, and
information will be posted on the University’s web page (www.appstate.edu).
Every
effort will be made to inform area radio and television stations and other
sources by
Faculty
are reminded that the media do not announce individual class cancellations. The
Faculty Handbook requires faculty who must be absent from classes for
unavoidable reasons to notify their departmental chair, and the departmental
chair will make necessary arrangements for the classes.
Staff
employees (SPA) should follow the State’s adverse weather policy as distributed
by Human Resource Services.
Weather
and related road conditions are not the same in every area where students and
faculty live. Therefore, the decision to travel to campus must ultimately rest
with each individual. Students are
responsible for academic work they miss due to absences caused by inclement
weather. Faculty should provide a reasonable opportunity for students to
complete assignments or missed examinations due to such absences.
Education
will be a key component of the policy.
The Director of the News Bureau will send a letter to all members of the
university community during the fall semester informing them of the policy and
how they may learn of the decision regarding the cancellation of classes. She/he will also prepare a news release
describing the policy and procedure. It
shall be the responsibility of the Student Government Association, working
cooperatively
with other campus offices, to inform students of the policy.
An
education program concerning the responsibility of the state employees to be at
work will be handled by the chairperson of the Staff Council and the Director
of Human Resource Services.
It
shall be the responsibility of the Student Government Association, in
cooperation with the Coordinator of the
The
Office of Extension and Distance Education
will inform the Extension faculty members as soon as possible. The instructor should take steps at the
beginning of the course to ensure that students can quickly and easily be
notified of class cancellations. One
class cancellation process which many have used is that of a telephone tree: 1)
the instructor identifies one student (with an alternate, as backup) to receive
the call, 2) that student, in turn, will call a number of pre-determined
classmates, and 3) those students, then, will contact the remaining classmates
on their calling list.
(change reflects current practice by
administration)
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Grades
of “I” (incomplete) are to be assigned only because of sickness or some other
unavoidable cause. Effective fall 2003, grades of “I” will be processed as
follows.
The
period of time before a grade of “I” defaults to a grade of “F” or “U” is one
semester. This means that a student who is given a grade of “I” for a fall
class must remove that grade by the end of the following spring semester or the
grade will change to “F” or “U” (depending on how the course is graded). If the
grade of “I” is assigned in the spring, it must be removed by the end of
following fall semester, and if the grade of “I” is earned in the summer
(either session) it must be removed by the end of the following fall semester.
Students
do not reregister for a class in which a grade of “I’ was earned in order to
complete the incomplete. If a student receives a grade “I” in a class and then
re-registers for the class (either with the same or a different professor), the
grade of “I” in the first class will default to “F” or “U”. If the student does
take the class a second time, the initial grade of “F” or “U” can be excluded
by using one of the five repeats allowed for undergraduates; graduate students
are allowed only one repeat.
(Updates approved
AP&P 02/05/03)
Independent study is the term applied to the study of a
subject not listed in the regular curricular offerings. Under the independent study program, a
student designs a project and then individually pursues the study under the
auspices of an instructional staff member who serves as a consultant for the
student during the course of the study.
The student must be either degree seeking, working toward teacher
licensure or have special
permission from the dean. In all cases, permission from the departmental
chair (in which the course is offered) will need to be secured. The
vehicles for this are course numbers 2500, 3500, 4500, 5500, 6500 and 7500
depending on the level of the student.
For information on independent study, students should consult the chair
of the department in which the independent study is to be done.
Each student seeking approval for an independent study will
apply to the chair of the department in which the credit is to be earned and
will present an oral prospectus of the project to be undertaken. The chair will suggest a faculty member who
may supervise the study, and the student will confer with the faculty
member. After this conference, if the
faculty member agrees to supervise the student, a written prospectus will be
drawn up by the student and presented to the departmental chair. If the chair approves, she/he will determine
the amount of credit and authorize the registration for the independent
study. The dean of the college involved
must endorse the chair's authorization.
Registration for the course will be done during the registration period,
and grades will be reported in the regular way at the end of the semester in
which the project is completed. The
usual limitations on academic load apply to the student's total load, including
the load in regular classes and work taken by independent study.
The faculty member who supervises an independent study
receives teaching hour credit on the following basis: for each semester hour of undergraduate
independent study supervised by a faculty member, the faculty member will
receive one-twelfth teaching hour credit; for each semester hour of graduate
independent study supervised by a faculty member, the faculty member will
receive one-sixth teaching hour credit.
The
departmental chair will maintain a record of the work done by faculty members
in the chair's department in supervising students in this category and when the
faculty member has accumulated sufficient credits for a teaching load
reduction, such a reduction will be given in some term of the regular academic
year. It must be understood that the
needs of students come first, and it may not always be possible to arrange for
the reduced load in the term which the faculty member requests it. Also, it must be understood that the
reduction in load can only be claimed during one of the regular terms of the
academic year and cannot be claimed during the summer term.
With
the approval of the instructor, the departmental chair, the dean of the
college, and the Dean of Graduate Studies and Research, graduate students who
have been admitted to candidacy and who have filed their Program of Study may
register for independent study in their major field. Students registered for independent study
must be scheduled for regular conference periods at least weekly. No more than six semester hours of independent
study may be applied toward a graduate degree, and no more than twenty-five
percent of the student's degree program may be taken in a combination of
selected topics and independent studies.
(request change in policy to reflect
current practice by deans/departments)
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Individual
study is the pursuit of a regularly listed course by a student without
attending classes on a regular basis.
The student must be either degree seeking, working toward teacher
licensure or have special
permission from the dean. In all
cases, permission from the departmental chair (in which the course is offered)
will need to be secured. If the chair
approves, then she or he will suggest one or more faculty members in the
department who might supervise the student in the course. If the faculty member agrees to supervise the
student, the student and faculty member will work out the method of study. The grade for the course will be submitted to
the Registrar in the regular way at the end of the semester in which the
project is completed.
The
usual limitations on academic load apply to the student's total load, including
the load in regular classes and work taken individually.
If
a faculty member supervises a student in individual study of a course at a time
when the faculty member is teaching that course as a part of her/his regular assignment,
then the faculty member will not receive additional teaching credit or stipend
for that supervision. If a faculty
member supervises a student in individual study of a course at a time when she
or he is not teaching that course, then for each semester hour of individual
study supervised by the faculty member, the faculty member will receive
one-twenty-fourth teaching hour credit.
The
departmental chair will maintain a record of the work done by the faculty
members in the chair's department in supervising students in this category and
when the faculty member has accumulated sufficient credits for a teaching load
reduction, such a reduction will be given during one term of the regular
academic year. It must be understood
that the needs of the student come first, and it may not always be possible to
arrange for the reduced load in the semester in which the faculty member
requests it. Also, it must be understood
that the reduction in load can only be claimed during one of the regular
semesters of the academic year and cannot be claimed during the summer term.
(request change in policy to reflect
current practice by deans/departments)
Courses
numbered less than 1000 (excluding applied music courses, major-principal, MUS
0401-0499) are taken for "institutional credit" only. These courses DO NOT count for graduation,
but are computed in the student's GPA (the hours count toward full-time student
eligibility, but do not count as hours earned for graduation). Institutional
credit courses will not be used in determining eligibility for honors.
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Instructional assistance program
The
instructional assistance program is designed for students interested in
receiving academic credit for participating in supervised experiences in the instructional
process on the University level through direct participation in classroom
situations. Students with junior or
senior standing are eligible to participate in this program. For further information, the student should
contact the chair of the department in which she/he wishes to engage in
instructional assistance. The vehicles
for earning this credit are courses listed in each division of departmental
offerings as follows:
3520. Instructional Assistance in
(departmental name)/(1).F;S;SS.
A supervised experience in the
instructional process on the university level through direct participation in a
classroom situation. Grading will be on a satisfactory/unsatisfactory basis
only. Prerequisite: junior or senior standing. This class may be repeated for a
total credit of 3 semester hours.
Registration
for the course will be done during the registration period using the
Independent/Individual Study/Special Course Form, and grades will be reported
in the regular way at the end of the semester.
The usual limitations on academic load apply to the student's total
load. An undergraduate student may
include a maximum of 3 semester hours credit completed under the Instructional
Assistance Program toward meeting graduation requirements.
The
following are procedures to be used in conjunction with the Instructional
Assistance Program:
Anyone
seeking to pursue an internship must be either degree seeking, working toward
teacher licensure or have
special permission from the dean.
All
internships are to be graded on S/U basis only.
To register for an internship, a Special Course Form must be completed
with departmental signatures before obtaining Dean’s signature.
Most,
if not all, internship hosts require professional liability insurance prior to
a student's participation in an internship or practicum. Appalachian
The
following administrative policy governs internships:
1.
An applicant for an internship must be working within a
reasonable distance of the University.
2.
The number of registrants for the internship is limited.
3.
The intern must work under a fully licensed supervisor.
4.
The supervisor must express a willingness to supervise the
work and provide the experience necessary for the intern.
(request change in policy to reflect
current practice by deans/departments)
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Graduate
students:
A graduate student who has begun work toward a graduate degree but who is not
enrolled at Appalachian during a specific academic term will be officially
classified as being on leave of absence.
A student who is on leave of absence will have no access to university
resources, and cannot schedule and pass a thesis or dissertation defense, nor
take comprehensive or qualifying examinations.
A
leave of absence has no effect on the time limit to graduation, so that time
limit will remain seven years, including the time spent on leave. A student cannot graduate at the end of an
academic term during which the student has been on leave. All students must be enrolled in at least one
hour of graduate credit during the academic term in which they graduate.
(Administrative Memorandum from Office
of the President )
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Major tests and assignments prior to exams
It
is strongly recommended that no tests or major assignments not included on the
course syllabus be required during the five class days prior to the final exam
period. This recommendation, however,
does not include "make-up" tests.
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The
following is a summary of the restrictions imposed by University policy on the numbering
of coursework. To begin, University
policy stipulates the following general classifications:
0001-0999 Remedial
1000-1999 Freshman
2000-2999 Sophomore
3000-3999 Junior
4000-4999 Senior
5000-5999 Master’s
6000-6999 Specialist
7000-7999
Doctorate
Within
the ranges listed above, however, the following blocks of numbers are reserved
for courses which are common to most departments:
1500-1549
2500-2549
3500-3549
4500-4549
5500-5549
6500-6549
7500-7549
Numbers
specified within the reserved ranges are as follows:
Independent Study - 2500, 3500, 4500,
5500, 6500, 7500
General & Departmental Honors -
1510-1519, 2510-2519, 3510-3519, 4510-4519
Selected Topics – 1530-1549, 2530-2549,
3530-3549, 4530-4549, 5530-5549, 6530-6549, 7530-7549
Instructional Assistance – 3520
Other numbers reserved by University
policy are:
Internships - 2900, 3900, 4900, 5900,
6900, 7900
Bibliography & Research – 5000
Graduate Research – 5989
Thesis/ Dissertation – 5999, 6999, 7999
Experiential Learning - 1999, 2999,
3999, 4999
The
above is intended as a guide in preparing course proposals for both the
Graduate Council and the Academic Policies and Procedures Committee. For more information, contact the Registrar.
Any
undergraduate student who is 1) full-time (registered for 12 or more hours), 2)
has attained at least sophomore standing (earned at least 30 hours), and 3) has
a minimum grade-point average of 1.75 may elect to take one course each
semester under the pass-fail grading system, not to exceed a maximum of six (6) pass-fail courses while enrolled at the University. Any undergraduate
course may be chosen under this option, except
those courses used to comprise the total hour requirements of the student's
major, minor, core curriculum, and foreign language requirements. In essence,
the pass-fail grading system is intended only for “free elective” credit. It is
the responsibility of the student to make sure that she/he does not violate
this limitation. Graduate students
may not elect the pass-fail option. If a
course taken under the A-B-C-D-F grading system is repeated, it must be
repeated under the A-B-C-D-F system.
A
student who elects the pass-fail option will be allowed to drop the option
through the first nine weeks of a fall or spring term and thus receive the
letter grade(A-F) earned at the end of the term. However, once the pass-fail
option is elected for a given course, a change to another course may not be
made. Because of the length of the
summer terms, there are no provisions for removing the pass-fail option after
it has been selected for a course.
A
grade of "P" means that the student's grade was equal to a
"D" or above on a conventional grading scale. The hours earned will count toward
graduation, but the grade will not be computed in her or his grade-point
average. A grade of "F" means
that the student failed the course. No
credit is earned, but the grade of "F" is computed in the student's
grade-point average as an "F".
Students
should also be aware of the disadvantages which could result from using the
pass-fail option (i.e., many graduate schools will not accept transcripts
containing a "P" notation.)
In
order to choose the pass-fail option in a course, the student will get a
special pass-fail form from the Registrar's Office. It must be completed and turned in to the
Registrar's Office prior to the close of the period during which a course may
be added.
Students who have withdrawn in good standing from the
University or who have been suspended for academic deficiencies or for other
reasons and who have less than 15 semester hours of transfer work taken since
leaving Appalachian should submit their requests for readmission to the dean of
the college in which they are to be enrolled if they have declared their major
or to the Director of General Studies if they have not. Consideration of requests for readmission of
students who have been suspended for any reason will be made in light of the
applicant’s ability, evidence of growth and maturity, good citizenship record,
credits earned at another institution, and time elapsed since leaving
Appalachian. Those returning students
with at least 15 semester hours of transfer coursework taken since leaving
Appalachian must reapply through the Office of Admissions.
Students
may, for a variety of reasons, elect to repeat a course. If a student so elects, the following
policies will govern the awarding of credit and the computation of her or his
GPA:
1.
Credit hours earned in a particular course will not be awarded more than one
time; i.e., if a course in which credit hours have been earned is repeated with
a passing grade, additional credit hours will not be awarded. If, however, a
course in which credit hours have been earned is repeated with a grade of
"F", “@F”, "U", or "WF", the hours earned initially
will be subtracted from the student's total.
2.
When a course is repeated, the grade earned in the initial attempt can
be excluded from computation in the student's GPA for a maximum of five (5)
courses- (undergraduate students only.)
Effective fall 2003, a student must file a “Repeat Form” in the
Registrar’s Office no later than the last day of the final exam period during
the term in which the course is repeated if the student wants the initial grade
excluded from the cumulative GPA.
(Note:
If a grade is excluded from GPA computation when repeated, it remains on the
academic transcript.)
3.
The student must indicate to the Registrar’s Office, in writing, which courses
are to be excluded from GPA computation under this policy. A repeat form must
be submitted to the Registrar’s Office no later than the last day of the final
exam period during the term in which the course is repeated.
4. A course may not be repeated if the content
has changed substantially, or if the number of credit hours has been reduced.
5.
If neither the number nor the title of a course has changed but the content has
changed substantially, it will be the responsibility of the chair of the
department in which the course is offered to notify the Registrar that a
student who took the course prior to the change in content may not repeat the
course for credit.
6.
Graduate Students: No more than one Program-of-Study course
may be excluded from the GPA by repeating it once for a higher grade. The hours
for the first Program-of Study course that is repeated will automatically be
excluded. The second grade always stands
for a repeated course. The hours earned will be counted only once if both
grades are passing. If the second grade is “F”, the hours earned for the first
course will be discounted. A student may not graduate with an “F” or “U” in the
Program of Study.
(Updates approved
AP&P 02/05/03)
Request to take coursework at another school
Once an undergraduate student has
enrolled as degree seeking she or he should NOT enroll as a visiting student at
another collegiate institution unless prior approval has been received from
Appalachian. A student who wishes to attend another collegiate institution
should contact the Registrar's Office at Appalachian to: 1) secure the proper application form and 2)
determine whether the intended transfer courses are acceptable. (Students who
wish to study abroad should contact the Office of International Programs to
secure the proper application and determine whether the intended courses from
abroad are acceptable). The intended
coursework, once evaluated, will be forwarded to the
appropriate Appalachian college or
the Office of General Studies for approval.
The following policies will govern
the transfer of coursework:
a. To receive permission to attend another collegiate institution, an
Appalachian student must be in academic
"good standing" (i.e., she or
he CANNOT be on academic probation).
b. Coursework at the lower-division level (i.e., courses numbered 1000
and
2000) will be evaluated by the
Registrar's Office; coursework at the
upper-division level (i.e., courses
numbered 3000 and 4000) MUST be
evaluated by the appropriate academic
department or dean's office at
Appalachian.
c. If a student wishes to take coursework at another collegiate
institution while concurrently enrolled
at Appalachian, the combined
total of credit hours for which she or
he will be allowed to enroll
cannot exceed eighteen (18). (Students
who study abroad on an
Appalachian-approved exchange or study
abroad program are excluded
from this provision.)
d. A student will NOT be allowed to take coursework at another
collegiate
institution while concurrently enrolled
at Appalachian. IF THE COURSE FOR
WHICH THE STUDENT WANTS TRANSFER CREDIT
IS SCHEDULED AND
AVAILABLEAT APPALACHIAN DURING THE ACADEMIC
TERM IN
QUESTION.
e. A course will not be approved for transfer if all prerequisites are
not completed prior to enrollment in the
course.
f. A student will not receive transfer credit for any course bearing a
grade of less than "C-".
g. Grades earned at another collegiate institution will not be computed
in
or allowed to affect the grade-point
average at Appalachian.
h. To graduate from Appalachian, a student
must complete a minimum of
sixty (60) semester hours at a senior
college or university.
i. To graduate from Appalachian, a student must complete, as a minimum,
the final thirty (30) semester hours IN
RESIDENCE. (Students who study
abroad on an Appalachian-approved
exchange or study abroad program are
excluded from this provision.)
j. To graduate from Appalachian, a student must complete IN RESIDENCE a
minimum of eighteen (18) semester hours
in the major and nine (9)
semester hours in the minor.
Request to Take Coursework at Another School
1.
Name:_____________________________________________________ASU Box
#________________
2. Student ID
Number:__________________________Major__________________Phone #____________
3. Indicate the
school you plan to attend (if this is NOT a North Carolina Institution, you
must supply course descriptions):_____________________________________________________________________
4. Indicate the
academic term and year in which you plan to attend the above
school:__________________
5. Indicate below the
courses AT THE ABOVE SCHOOL in which you plan to enroll:
|
|
Academic Department |
Course Number |
Course Title |
# of hours |
Registrar’s Use Only |
|
#1 |
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#2 |
|
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|
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|
#3 |
|
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#4 |
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#5 |
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#6 |
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6. It is the
student’s responsibility to follow the admission’s requirements and
registration procedures at the visiting collegiate institution. You are also
responsible for asking the other school to send a transcript to ASU when you
complete the course(s). Make the request in the Registrar’s Office at the other
school. There may be a charge for this service.
7. Read the following
and sign below:
______________________________________________________________________________________
Student’s Signature
Date
________________________________________________________________________________________________ OFFICE USE ONLY
Evaluated by:
____________________________________________________________________________________
Pre-Requisites:___________________________________________________________________________________
Comments:______________________________________________________________________________________
With
some exceptions, coursework is defined as “in residence” when registration is
through the University. The physical location at which the course is delivered,
whether in Boone or through a field-based program, does not affect this
definition. The following types of courses, however, are not considered “in
residence”: transfer credit, credit by examination, credit for life experience,
credit for military experience, credit while enrolled in a non-degree status,
and “institutional” credit.
All
baccalaureate degrees granted by Appalachian require the completion of a
minimum of 60 semester hours at a senior college or university. (Note that
credit awarded for credit by exam, military service, or "Life
Experience" does not count as part of the required 60 hours.)
To
graduate from Appalachian, an undergraduate student must complete, as a
minimum, the final thirty (30) semester hours in residence. (Students who study
abroad on an Appalachian-approved exchange or study abroad program are excluded
from this provision.)
To
graduate from Appalachian, an undergraduate student must complete in residence
a minimum of eighteen (18) semester hours in the major and (if applicable) nine
(9) semester hours in the minor.
Individual
academic programs may specify particular courses that must be taken in
residence. A student who intends to transfer coursework from other collegiate
institutions should consult the portion of the Undergraduate Bulletin that
describes her or his intended degree program.
A
minimum cumulative grade-point average of 2.00 must be earned in major courses
taken at Appalachian.
Questions
about residence requirements should be directed to the Dean of the
College/School under whom the degree program is offered. Exceptions to residence requirements must be
approved by the Dean of the College/School under whom the degree program is
offered.
(Updates approved
AP&P 11/04/92)
Scheduling of courses to be offered for credit
Scheduling
a course to be offered for credit in the university must be authorized by the
departmental chair or director of the department or area under which the course
is listed. It is also the responsibility
of the chair or director to approve the instructional personnel to be involved
in teaching the course. After having
authorized a course to be offered, the chair or director will notify the office
of the dean to whom the chair reports giving such information as the course
number and title; instructor; hours credit; size of the class; the time, days
of the week, and dates when the class will meet; the place where the class will
meet. Classes offered on
Monday/Wednesday must begin at 2:00 pm or after. (July, 1989 AP&P Minutes) The
dean will send this information to: (1)
the Registrar's Office if the course is to be offered for residential credit
during a term of the regular academic year or (2) the Office of Summer Sessions
if the course is to be offered during the summer term or through the Office of
Extension Instruction and Distance Education.
The Office of Summer Sessions or Extension Instruction and Distance Education
will then notify the Registrar's Office to implement the scheduling of the
courses.
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If
a student has received a bachelor’s degree from Appalachian, a second (or
subsequent) bachelor’s degree can be earned by completing all catalog
requirements for the second (or subsequent) degree.
If
a student wishes to earn two (or more) undergraduate degrees at Appalachian
concurrently, she or he must complete all catalog requirements stipulated for
the respective degrees.
A
second (or subsequent) bachelor’s degree must differ in type from any degree
previously awarded by the University. The University will not, for example,
award a second Bachelor of Arts (B.A.) degree: it will, however, award both a
Bachelor of Arts AND a Bachelor of Science (B.S.) degree, either simultaneously
or in sequence.
Prior
to graduation, a student may pursue two majors under the same degree by
completing all requirements of both majors (no minimum number hours are
required).
After
graduation, a student may pursue a second major under the same degree by
completing requirements (no minimum number hours are required). The student
would be readmitted as a "Special Student" through the Registrar's
Office. Once all requirements are
completed she/he is to notify the dean's office. The dean's office will notify the Registrar's
Office in writing.
A
student holding a master's degree may earn a second master's degree in another
discipline, following the same admission procedures as stated for the master's
degree. During the first semester of
study for a second master's, students plan with their advisors a Program of
Study to include a minimum of 30 additional semester hours which may or may not
include a thesis. If a thesis is included, at least 24 semester hours of the
work must be completed through Appalachian, allowing for 6 hours of graduate
work form another approved graduate school.
If a thesis is not written, at least 21 hours of the work must be
completed through Appalachian, allowing for 9 hours of graduate work from
another approved graduate school. With
either the thesis or non-thesis option, transfer work cannot be older than 7 years
at the time the degree is awarded from Appalachian. The Program of Study and Admission to
Candidacy recommendation forms must be submitted by the end of the first
semester. The comprehensive examination and/or Product of Learning must be done
at least 14 calendar days prior to the date on which the candidate is awarded
the degree. (Note: In the Department of Human Development and Psychological
Counseling, a second master’s degree requires meeting all program course
requirements with a minimum of 36 semester hours.) Graduate course work from an
earned degree cannot be included in the second master’s degree.
Selected topics course – guidelines
A
course under a special topics designation should not be offered where a course
of substantially similar content and methodology exists under an established
number.
New
selected topics courses should be shared with the university faculty two weeks
prior to the close of when the next semester's scheduling is due (via memo from
the departmental chair to all other departmental chairs).
If
departments and/or individual faculty members have a problem with the offering
of a special topics course, she/he, the individual offering the course and the
departmental chair should attempt to resolve the problem. If that course of action does not result in a
solution, the appropriate college dean(s) will serve to arbitrate.
Short-term courses for academic credit
A workshop offered for two semester hours credit must meet a
minimum of three hours a day for at least two weeks.
Policies and procedures governing exceptions to the above
are as follows:
In recognition of the fact that an educational experience
cannot be measured in time units and to accommodate some of the special
situations which may occur in Appalachian's Summer program, the chair of the
department and the dean of the college in which credit is to be offered, and
the graduate dean for graduate credit, together with the director of Summer
Sessions and the Provost and Vice Chancellor for Academic Affairs, are allowed
to judge each proposal for credit on its merits and be given the authority to determine
appropriate academic credit.
To assist those who may wish to make proposals, the
following condition is specified. A
detailed plan of the proposed educational activity must be submitted to the
chair, the dean, and the director of Summer Sessions at least 30 days prior to
the submission of the summer school schedule each year. This plan must include:
1.
Details concerning the subject matter to be
considered; (This could take the form of an outline.)
2.
Details concerning procedures to be used in instruction;
3.
Details concerning the time frame to be utilized in
the instruction; (It is anticipated that a minimum of 15 clock hours will be
scheduled for each semester hour of credit requested. This may include time spent in registration
and evaluation.)
4.
Details concerning planned activities which the
participants are required to engage in prior to the beginning of the scheduled
activity; (This could be required reading lists, for example.)
5.
Details concerning the procedures to be used in
evaluation of students. (It is expected
that the same standards for evaluation as used in any other course will be
applied.)
The Graduate Council has a policy which prohibits a graduate
student from registering for two workshops scheduled for the same two-week
period. No more than three workshops may
be taken to apply toward a degree. There
is no limitation on the number of two-week courses which a student might
include in her or his program.
Student records – Policies and procedure concerning the release of student information
I. Purpose and scope of the statement
A. Purpose - This statement establishes
updated guidelines for the University on the matter of confidentiality of
student records. It has been developed
in the light of legislation concerning access to and release of information
maintained in student records in institutions of higher learning (the Family
Educational Rights and Privacy Act of 1974).
Any questions on these policies should be referred to the University
Registrar.
B. Scope - These policies encompass all
student records maintained by the University. They apply to all students,
current or former, at Appalachian State University.
A. In response
to inquiries from the general public, such as prospective employers,
credit
investigators, etc., only the following directory information is released
without
the student's permission:
"the student's name; local
telephone listing; University post office box number; E-mail address; academic
classification; enrollment status during a particular term (i.e., full-time or
part-time); fields(s) of study; dates of attendance; degrees, honors and awards
received; participation in officially recognized activities and sports; weight,
height, athletic statistics and photographic representations of members of
athletic teams.”
Any
student who wishes to request that directory information not be released
should contact the Registrar’s
Office.
B.
Transcripts are release only upon
the written request of the student.
Transcripts
will not be released if the student is
financially indebted to the
University.
C.
A student has the right to inspect the
contents of her/his educational records with
the exception of documents submitted
to the University in confidence prior to
Appalachian and will not be returned
to the student or sent elsewhere at her/his
request.
D. If parents or guardians request academic or personal information other than that
specified in statement IIA, the request will not be honored without the student’s
written permission unless the parent can present evidence of the student’s being
dependent upon the parent for support as defined by the Federal Internal Revenue
code.
Undergraduate
students who initially enrolled at Appalachian in fall, 1994 and thereafter,
must comply with North Carolina Session Law 321-89 (Senate Bill 27) and 769-17.10 (Senate Bill 1505). This legislation requires a tuition surcharge
of twenty-five percent (25%) on: 1) all credit hours in excess of one hundred
and forty (140) when taken as part of student’s first baccalaureate degree; and
2) all credit hours in excess of one hundred and ten percent (110%) of the
number required for a second or subsequent baccalaureate degree.
Included
in the calculation of credit hours will be 1) all course work attempted at
Appalachian (i.e., courses earned, courses failed, courses repeated, and
courses dropped after the UNC system “census” date published in the academic
calendar), and 2) all course work transferred to Appalachian from other
collegiate institutions.
Excluded
from the calculation will be credit by examination, advanced placement credit,
military credit, and credit earned through an extension program or during the
summer at any member institution of the
Students
are encouraged to average a minimum of 15 credit hours per semester and to take
advantage of advising and support services to ensure continuous progress
towards graduation.
(Administrative Memorandum #348)
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Appalachian grants eight semester hours of academic credit
to most veterans including six semester hours in military science (ROTC) and
two hours in physical education. The
University may grant specific course credit for completion of certain types of
military schools and for some USAFI and CLEP work. Information on veterans' academic credit is
available at the Registrar's Office.
Withdrawal from the university
A
student is allowed to officially withdraw (i.e., cease enrollment in all
courses) WITHOUT ACADEMIC PENALTY during the first nine weeks of a fall or
spring semester. In order to officially withdraw, the student must formally
contact the Registrar’s Office.
A
grade of “W” (Withdrawal) will be assigned to each course if the student
withdraws during the first nine weeks of a fall or spring semester (the last
day to withdraw WITHOUT ACADEMIC PENALTY is indicated in the Schedule of Classes published for each
academic term).
A
student who officially withdraws AFTER the first nine weeks of a fall or spring
semester will receive a grade of “WF” (Withdrawal/Failing)
or “WU” Withdrawals/Unsatisfactory) or
each course for which she or he is enrolled at the time of withdrawal.
The following are two exceptions to this policy:
1. A student can petition for
withdrawal without
academic penalty for compelling medical or
psychological reasons. Students seeking a medical
withdrawal must contact Student Health Services;
those seeking a withdrawal for psychological
reasons must contact the Counseling and
Psychological
documentation will be required. If a medical or
psychological withdrawal is approved, the student
will receive a grade of “W” in each course for
which he or she is enrolled.
2. A student can petition for
withdrawal without
academic penalty for extenuating reasons (i.e., for
other than medical or psychological). The student
must formally notify the Registrar’s Office. The
reasons for the withdrawal should be clearly
stated, and supporting documentation may be
required. Consideration will be
given to the
reasons for the withdrawal and grades may be
assigned on a course-by-course basis, as deemed
appropriate.
If a student does not regularly attend
an audited course, the instructor may request an administrative withdrawal
grade to be assigned. The instructor
should provide documentation to the Registrar’s Office with the recommendation.
A student who holds a tuition remission
or award must pay back the entire remission or award if that student withdraws
from courses.
A student who ceases to attend all
classes prior to the end of an academic term, and does not officially withdraw
by notifying the Registrar’s Office, will automatically receive a “Failing”
grade on each enrolled course.
Withdrawal between terms: If an undergraduate student decides, after
the close of an academic term, to not return for the succeeding academic term,
she or he should notify the Registrar’s Office in writing. Formal notification is required to 1)
cancel pre-registration, and 2) refund the pre-payment of applicable tuition
and fees. (If a non-returning
student did not pre-register or pre- pay, formal notification is desirable, but
not required.)
Official Withdrawal: The student or parent has contacted the
Registrar’s Office in regards to the student’s withdrawal.
Unofficial Withdrawal: If a current student leaves the University
without contacting the Registrar’s Office, the student’s record will reflect an
unofficial withdrawal status. Fees
and grades are handled in accordance with the appropriate policies.
Retroactive Withdrawal: Is an unofficial withdrawal that has been
petitioned by the student and approved by the Registrar’s Office to be changed
to an official withdrawal status. The Registrar’s Office may request various
supporting documentation to meet University policies in substantiating the
withdrawal status change.
Withdrawal of prospective students: Is done when a first semester student fails
to complete registration. All
offices receiving advanced information about a prospective student's
decision not to enter school should notify the Admissions Office (in case of
prospective undergraduate students) or the Office of Graduate Studies and
Research (in the case of graduate students).
Distance Learning Students enrolled in
an extension
program should
initiate withdrawals in the Office
of Extension and Distance Learning
Education.
A student who officially withdraws
from the University will receive a refund based on the date of
notification. The refund percentage is
published in Schedule of Classes for each semester. The term refund should be understood to mean
either a) the repayment of money received by the University for tuition and
fees, or b) a reduction of charges if tuition and fees have not yet been paid.
(Updates approved
AP&P 03/12/97)
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