Incomplete Grades, Grade Changes and Submittal Dates
Grade Change / Incomplete Policy
A letter grade change, removal of an incomplete grade or the extension of an incomplete grade must be submitted by the instructor of record for courses that are no more than one semester old.
Letter grade changes and removal of incomplete grades may be processed in the following manner:
Appalnet
Web for Faculty
Grade Change Form
An extension of time for an incomplete grade requires submission of an official Grade Change Form. The form should include the specific date, not to exceed one year from the original due date.
Any letter grade change, removal of an incomplete grade or the extension of an incomplete grade over one semester old must be submitted on an official Grade Change Form. Approval by the appropriate Dean's Office is required prior to submitting the form to the University Registrar.
The period of time before a grade of "I" defaults to a grade of "F" or "U" is one semester.
Submittal Schedule
- Fall - Faculty may submit an extension or grade change form without additional signatures or may submit grades electronically until the Faculty Grading Day of the following spring semester.
- Spring -- Faculty may submit an extension or grade change form without additional signatures or may submit grades electronically until the Faculty Grading Day of the following fall semester.
- Summer I & II-- Faculty may submit an extension or grade change form without additional signatures or may submit grades electronically until the Faculty Grading Day of the following fall semester.
Incomplete (I) Grades Policy
What changed?
- The period of time before a grade of 'I' defaults to a grade of 'F' or 'U' has changed from one year to one semester. The summer terms will not be counted when considering the spring default date. Courses graded as 'I' during the spring or summer terms will not default until the end of the following fall semester.
- Students should not re-register for a class in which a grade of 'I' was earned in order to complete the incomplete.
- If a student re-registers for a class in which a grade of 'I' was earned, the new policy requires the 'I' grade to default to 'F' or 'U'. The grade of 'F' or 'U' may be excluded only by the student using one of the five repeats allowed.
- A new procedure has been developed to e-mail faculty and students a reminder regarding pending 'I' grades.
What remains the same?
- Grades of 'I' are to be assigned only because of sickness or some other unavoidable cause, not merely for missed assignments.
- Instructors may request a time extension to resolve situations in which the 'I' will not be completed before the deadline.
