Summer 2008 End of Semester Processing


July 29th (before grading turned on)

  • SFRSLST – to alpha order roster - done

July 30th – August 11

  • SQLs for grade mode issues - done
  • SQLs for P/F - done
  • SQLs for S/U for WD students - done
  • Repeat processing for Grad/Teacher Term - done

Grading Turned ON

  • 2nd Grad/Teacher Term – Wednesday, July 30th- grading turned on
  • 2nd Five Week or 10 Week Term – Wednesday, August 6th- grading turned on  

Transcripts - TENTATIVE RELEASE DATES

  • August 18th for non-graduating students
  • August 22nd for graduating students

Monday, August 11th – Morning until 1:00 p.m. (Grade Reporting Deadline)

  • During the morning, Crystal will run SFRSLST for missing grades for all parts of term for 200820 and 200830 and contact faculty about potential administrative Fs - done
  • Repeat processing for all 200820 and 200830 classes should be complete and verified by 3:00 p.m. (Records, Undergrad Graduation and Grad Graduation) - done
  • Processing of Grade changes and Retro Drops or Adds are due by 3:00 p.m. – must complete updates before SHRROLL (Info Services, Records, Undergrad Graduation and Grad Graduation) - done

Monday, August 11th – 1:00 p.m.

  • Crystal will run SFRSLST for missing grades for ALL parts of term; inform deans and chairs of 3:00 p.m. deadline - done

Monday, August 11th – 4:00 p.m.

  • Make sure Registrar’s Office is not doing any processing which would interfere with grade roll; confirm with Registrar’s administrative groups (Tina, Martha, Selena, Jenny) - done
  • Turn OFF grading -- on the web and SFASLST posting - done
  • E-mail faculty that grade processing is being done and the system will be back on later in the evening, all grades must be submitted by 10:00 a.m. Tuesday - done
  • SHRROLL (grade roll to academic history) in Audit mode for 200830 - done
  • SHRROLL (grade roll to academic history) in Error mode for 200830 - done
  • SHRROLL (grade roll to academic history) in Update mode for 200830 - done
  • SHRROLL (grade roll to academic history) in Audit mode for 200820 - done
  • SHRROLL (grade roll to academic history) in Error mode for 200820 - done
  • SHRROLL (grade roll to academic history) in Update mode for 200820 - done
  • SQL for grade substitutions -- Pass/Fail and Grads with D grades for 200820 and 200830 - done
  • SHRCGPA (Calculate GPA) for 200820 and 200830 - done
  • Turn web grading back ON - grading turned back on about 5:50 p.m.

Tuesday, August 12th – before 10:00 a.m.

  • Faculty must turn in final grades by 10:00 a.m. - done
  • All grade changes and repeats must be processed by Registrar’s Office staff by 10:00 a.m. - done

Tuesday, August 12th –10:00 a.m.

  • Turn OFF grading on the web - done
  • All NR grades will be posted on SFASLST by Crystal - done
  • SHRROLL (grade roll to academic history) in Audit mode for 200830 - done
  • SHRROLL (grade roll to academic history) in Error mode for 200830 - done
  • SHRROLL (grade roll to academic history) in Update mode for 200830 - done
  • SHRROLL (grade roll to academic history) in Audit mode for 200820 - done
  • SHRROLL (grade roll to academic history) in Error mode for 200820 - done
  • SHRROLL (grade roll to academic history) in Update mode for 200820 - done
  • Grade substitutions for Pass/Fail and Grads with D grades for 200820 and 200830 - done
  • SHRCGPA (Calculate GPA) for 200820 and 200830 - done
  • SQL for new grad students with previous Not Good Standing; update standing to 00 - done
  • SHRASTD (Calculate Academic Standing) for 200820 in Audit mode (No  Deans/Chancellor’s List) - done
  • SHRASTD (Calculate Academic Standing) for 200820 in Update mode (No Deans/Chancellor’s List) - done
  • Make any corrections to 200820 Academic Standing (before running 200830 SHRASTD) - done
  • SHRASTD (Calculate Academic Standing) for 200830 in Audit mode (No Deans/Chancellor’s List) - done
  • SHRASTD (Calculate Academic Standing) for 200830 in Update mode (No Deans/Chancellor’s List)
  • Make any corrections to 200830 Academic Standing
  • ITS makes copy of table for comparison
  • SZPEOSS – End of Semester Standing Verification Report for 200820 and 200830
  • SZPEOSC – End of Semester Class Verification Report for 200820 and 200830
  • SZPEOSD – End of Semester Dean’s List Verification Report for 200820 and 200830
  • SZPAARP – Academic Action Report for 200820 (for All Campuses and Extension only)
  • SZPAARP – Academic Action Report for 200830 (for All Campuses and Extension only)
  • SZPAARP – Academic Action Report for 200810, 200820, 200830 (for All Campuses and Extension only) for Dean’s Offices to review
  • SZPAARP – Academic Action Report for 200820, 200830 (for All Campuses and Extension only) for extract for Academic Action mailers – BE SURE THAT THIS RUN REFLECTS ANY UPDATES TO ACADEMIC ACTION
  • SZPGRAA – Graduate Academic Action Report for 200820
  • SZPGRAA – Graduate Academic Action Report for 200830
  • SZPGRAA – Graduate Academic Action Report for 200810

Other jobs:

  • SZPAARP – Academic Action Mailers – run after contacted by Dean’s Offices
  • SHRTYPE for 200820 (SOACTRM rules for 200820, 200830)
  • SHRTYPE for 200830
  • SHRGRDE – Grade Mailers (Donna and Patty will run only after all processes are done)
  • Clean up for SHRROLL issues
  • Clean up of Dean’s Overrides

End of Semester Reports and Other processes – Banner project group will notify Registrar’s Office and other areas when reports are available:

  • Dashboard reports
    • NCAA
    • Graduation
    • Records Management
    • Departments
    • College Offices
    • Auxiliary Areas
  • Production Reports
    • SZPDEGR – Degrees Awarded for web / newspapers – Graduation areas will let Control know when to run, inform Info Services for address corrections and Patty for web updates
    • SZPSRPO – Report of unused permits
    • (Fall and Spring only) SZPNEWS – Dean’s and Chancellor’s Lists for web – Tena, Patty and Donna will let Control know when to run, inform Info Services for address corrections and Patty for web updates
    • (Fall and Spring only) SZPDLST- Dean’s Lists letters – Tena, Patty and Donna will let Control know when to run and let Dean’s offices know when to pick up
    • (Fall and Spring only) SZPCLST - Chancellor’s Lists letters – Tena, Patty and Donna will let Control know when to run and let Dean’s offices know when to pick up
  • On Demand Reports
    • Dean’s Offices report for Academic Suspension students with overrides – they will review existing 200840 overrides
    • SQL for any Honors Sections to add notes for SZANOTE
  • E-Print security
    • SFRSLST – E-Print access for Deans and Chairs
    • SZPAARP – E-Print access for Deans
    • SFRRGAM – we’ll give to Chairs on spreadsheet this time; E-Print access needed for Chairs in future
    • SZPSRPO - ? E-Print access for Chairs
  • Schedule cancellation for ineligibles – tentative August 19th
  • Housing list of ineligibles / deletions / final cancellations– date?
  • Schedule cancellation for non-payment – after 12:00 noon on August 18
  • Apply to Learner Outcome flag script for graduating students – WAIT on this until Graduation areas are ready
  • After degrees are posted, run script to inactivate students due to graduation – WAIT on this until Graduation areas are ready
  • Run SQL to find graduated students who need future row inactivated that couldn’t be IG’d by ITS script

Beginning of Term Processing for Fall 2008

  • SZP**AC – Admitted to College Report – MUST RUN BEFORE SFRRGAM
  • SZPTEAC – Admitted to Teacher Education Report – MUST RUN BEFORE SFRRGAM
  • SZPFLSC – Foreign Language Validation – MUST RUN BEFORE SFRRGAM
  • SZPENGP – English Placement Credit Post – MUST RUN BEFORE SFRRGAM
  • SFRRGAM – Pre-requisite report – Academic areas will review and e-mail banupdates with any students to drop
  • E-mail Schedules to Students – Patty will talk with ITS
  • SZPBKST - Bookstore Rental Cards run before schedules cancelled and Bookstore opens
  • Class List with Grades
  • Class List with Hours Earned, GPA, College Adm Flag
  • Activity Copying - SZPSPRT and SZPDISA – already done for Fall 2008 but should be re-run after Drop/Add period to pick up people that might not have early registered for Fall
  • Immunization Letters
  • SZPDUPC – Duplicate Credit Report
  • SZPRKIC - Rank in Class (for Graduating Students) – Jayne will run at appropriate time
  • SSRROLL – Schedule Roll for 200910 – Tina, Crystal and Patty working on roll for 200910
  • SZPDROP – Drop Count Processing – Patty will check with ITS re: any changes for Fall 2008 
  • Appworx scheduling changes with new term
  • Visiting Process
  • Pop Sel or WebFocus for Licensure Students
  • News Bureau process for Degrees Awarded (see above)