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UNIVERSITY POLICIES AND PROCEDURES
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CLASS
ATTENDANCE
It is University policy that a student
is expected to attend every meeting of his or her classes. If an absence
from class should prove necessary, regardless of the reason, the student will
be held accountable for all academic activities missed due to the absence.
A faculty member may, at his or her discretion, include class attendance
as a criterion in the determination of final grades.
A student can, without limit or penalty, add courses, drop courses, or change the sections of courses through the published "Drop-Add" period—i.e., through the first five days of a fall or spring semester.
An undergraduate student is allowed to drop a cumulative total of no more than four (4) courses after the published "Drop-Add" period. (The phrase "cumulative total" should be understood to mean a total of four drops over the student's undergraduate career at Appalachian, excluding summer terms.) A student who wishes to drop a course after the published "Drop-Add" period must do so by no later than the ninth week of the semester—for the spring 2010 semester by no later than March 22.
A course can be added after the published "Drop-Add" period only for exceptional circumstances, and requires the written permission of the instructor, chairperson and dean.
Undergraduate and graduate
students who expect to complete degree requirements at the end of the Spring Semester
2009 must file an application for graduation (and teacher licensure, if applicable)
by no later than: date to be announced.
Undergraduate applications should be submitted to the Registrars
Office; graduate applications should be submitted to the Graduate School.
Note: Students receiving federal loans through the University must have
an exit interview prior to graduation. Information regarding the exit
interview will be mailed to the student during the academic term in which he
or she plans to graduate.
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Any student who attends
classes on campus (in Boone) between the hours of 8:00 a.m. and 5:00 p.m., Monday
through Friday, is subject to the following policy.
The State of North
Carolina requires, by statute, a record of immunizations for every student enrolled
(and attending on the main campus) in a post-secondary educational institution.
New students at Appalachian have been sent the appropriate medical form with
their acceptance letters. Returning students, if uncertain about whether
a record of immunizations is on file, should contact the University’s Student
Health Services (telephone number: 828-262-3100). Failure to provide
the University with the required record of immunizations will result in the
student being administratively withdrawn form the Spring Semester 2010.
When a student receives
a grade of incomplete, he or she has, at the discretion of the instructor, a
period of up to one semester to complete the course work.
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MAXIMUM
ACADEMIC LOAD
Undergraduate students
may register for more than 18 semester hours only with written permission from
their dean. A graduate student may register for no more than 15
semester hours; a graduate student with an assistantship may register for no
more than 12 semester hours.
NOTICE CONCERNING THE INSPECTION AND RELEASE OF STUDENT RECORDS
Appalachian State University
complies with all provisions of the Family Educational Right and Privacy Act
of 1974 (FERPA). The full statement of the University’s policy is available
in the Office of the Registrar.
Within the limits prescribed
by FERPA, students have the right to inspect and challenge the contents of their
education records. Access to education records is coordinated through
the Registrars Office. Students who wish to inspect their records should
contact that office between the hours of 8:00 a.m. and 5:00 p.m., Monday through
Friday.
The University routinely
releases to the public ONLY "Directory Information," as follows:
the student's name; local telephone listing; University post office box number;
e-mail address; academic classification; enrollment status during a particular
academic term (i.e., full-time or part-time); field(s) of study; dates of attendance;
degrees, honors and awards received; participation in officially recognized
activities and sports; weight, height, athletic statistics and photographic
representations of member of athletic teams. Any student who wishes to
have the above Directory Information withheld must complete and sign the appropriate
request form in the Registrars Office. To be effective during the spring semester, such request must be made by January 11.
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ANNUAL NOTIFICATION OF RIGHTS STUDENTS EDUCATION RECORDS AT GENERAL
The policy states, in essence, that when a course is repeated, the initial attempt can be excluded from computation in the student's grade- point average (GPA) for a maximum of four (4) different courses. The student must indicate to the Registrar's Office, in writing or through the Registrar's WEB site, which courses are to be excluded from GPA computation under this policy. Forms should be submitted no later than the last day of the final exam period in which the course is repeated.
Grades can be obtained at the end of each academic term through WRS. It is a policy of the State of North Carolina, however, that the University cannot release a transcript or diploma to a student with an unpaid account. In order to comply with this policy, the University will audit the account of every enrolled student approximately two weeks prior to the end of each academic term.
Students with unpaid accounts will be so notified and expected to clear the account by the end of that academic term (defined as the last day of examinations). If a student fails to clear the account, the University will, in accordance with State policy, release neither a transcript nor (if applicable) a diploma. (Please note that a charge made against a future term— i.e., a charge made for “early registration”—does not constitute an “unpaid account” in this context.)
Tuition and fees are due and payable on the day academic registration is accomplished. Payment may be made between the hours of 8:30 a.m. and 4:00 p.m.
Billing statements
are mailed for registration. for the Spring Semester 2009, Registration Billing Statements will be mailed to the students permanent address. Payment for registration must be received by the due date indicated. If payment is not received by the date indicated, the student's schedule is subject to cancellation.
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Certain categories of courses-i.e., instructional assistance, specified internships, a master's thesis, independent and individual studies-require a special form for registration. If you intend to register for this type of course, contact the academic office for the appropriate form, obtain the required signatures, and submit the form during "early registration." The form must be submitted by no later than the last day to add a class.
GRADUATE LEVEL CLASSES FOR UNDERGRADUATES & NON-DEGREE SEEKING STUDENT
Only undergraduates with senior standing (90 or more earned hours) and a cumulative GPA of 3.0+ are permitted to enroll in classes numbered 5000 or above. Non-degree seeking students must have a bachelor's degree to enroll in classes numbered 5000 or above. Students who meet these requirements should contact the Graduate School, located in John E. Thomas Hall, for a permission form. The completed form must be submitted to the Registrar's Office, during the appropriate registration period, for enrollment in the course.