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UNIVERSITY POLICIES AND PROCEDURES

Class Attendance Graduation Immunization Incomplete Grades
Maximum Academic Load Notice Concerning the Inspection and Release of Student Records Annual Notification of Rights Students Education Records at General Administration of The University of North Carolina Tuition and Fees

 

CLASS ATTENDANCE
 
It is University policy that a student is expected to attend every meeting of his or her classes.  If an absence from class should prove necessary, regardless of the reason, the student will be held accountable for all academic activities missed due to the absence.  A faculty member may, at his or her discretion, include class attendance as a criterion in the determination of final grades.


 

GRADUATION

Undergraduate and graduate students who expect to complete degree requirements at the end of the Summer Semester 2009 must file an application for graduation (and teacher licensure, if applicable) by no later than February 13, 2009 (to be eligible to "walk" in the Spring 2009 Graduation Ceremony) or July 2, 2009 (if you do not plan to participate in the Spring 2009 Graduation Ceremony).  Undergraduate applications should be submitted to the Registrars Office; graduate applications should be submitted to the Graduate School.  Note:  Students receiving federal loans through the University must have an exit interview prior to graduation.  Information regarding the exit interview will be mailed to the student during the academic term in which he or she plans to graduate.


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IMMUNIZATION

Any student who attends classes on campus (in Boone) between the hours of 8:00 a.m. and 5:00 p.m., Monday through Friday, is subject to the following policy.

The State of North Carolina requires, by statute, a record of immunizations for every student enrolled (and attending on the main campus) in a post-secondary educational institution.  New students at Appalachian have been sent the appropriate medical form with their acceptance letters.  Returning students, if uncertain about whether a record of immunizations is on file, should contact the University’s Student Health Services (telephone number:  828-262-3100).  Failure to provide the University with the required record of immunizations will result in the student being administratively withdrawn form the Summer Semester 2008.
 

INCOMPLETE GRADES

When a student receives a grade of incomplete, he or she has, at the discretion of the instructor, a period of up to one semester to complete the course work.


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MAXIMUM ACADEMIC LOAD

Undergraduate and graduate students may register for more than 12 semester hours (6 semester hours per five-week session of summer) only with written permission from their dean.
 

NOTICE CONCERNING THE INSPECTION AND RELEASE OF STUDENT RECORDS

Appalachian State University complies with all provisions of the Family Educational Right and Privacy Act of 1974 (FERPA).  The full statement of the University’s policy is available in the Office of the Registrar.
 

Within the limits prescribed by FERPA, students have the right to inspect and challenge the contents of their education records.  Access to education records is coordinated through the Registrars Office.  Students who wish to inspect their records should contact that office between the hours of 8:00 a.m. and 5:00 p.m., Monday through Friday.
 

The University routinely releases to the public ONLY "Directory Information," as follows:  the student's name; local telephone listing; University post office box number; e-mail address; academic classification; enrollment status during a particular academic term (i.e., full-time or part-time); field(s) of study; dates of attendance; degrees, honors and awards received; participation in officially recognized activities and sports; weight, height, athletic statistics and photographic representations of member of athletic teams.  Any student who wishes to have the above Directory Information withheld must complete and sign the appropriate request form in the Registrars Office.


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ANNUAL NOTIFICATION OF RIGHTS STUDENTS EDUCATION RECORDS AT GENERAL

ADMINISTRATION OF THE UNIVERSITY OF NORTH CAROLINA:
Certain personally identifiable information about students (education records) may be maintained at The University of North Carolina General Administration, which serves the Board of Governors of the University system.  This student information may be the same as, or derivative of, information maintained by a constituent institution of the University; or it may be additional information.  Whatever their origins, education records maintained at General Administration are subject to the federal Family Education Rights and Privacy Act of 1974 (FERPA).
 
FERPA provides that a student may inspect his or her education records.  If the student finds the records to be inaccurate, misleading, or otherwise in violation of the student's privacy rights, the student may request amendment to the record.  FERPA also provides that a student's personally identifiable information may not be released to someone else unless (1) the student has given a proper consent for disclosure or (2) provision of FERPA or federal regulations issued pursuant to FERPA permit the information to be released without the students consent.
 
A student may file with the U.S. Department of Education a complaint concerning failure of General Administration or an institution to comply with FERPA.  The policies of the University of north Carolina General Administration concerning FERPA may be inspected in the office at each constituent institution designated to maintain the FERPA policies of the institution.  Policies of General Administration may also be accessed in the Office of the Secretary of the University of North Carolina, General Administration, 910 Raleigh Road, Chapel Hill, NC.
 
Further details about FERPA and FERPA procedures at General Administration are to found in the referenced policies.  Questions about the policies may be directed to Legal Section, Office of the President, The University of North Carolina General Administration, Annex Building, 910 Raleigh Road, Chapel Hill, NC (mailing address P.O. Box 2688, Chapel Hill, NC  27515-2688; tel. 919-962-4588).

 

TUITION AND FEES

Tuition and fees are due and payable on the day academic registration is accomplished. Payment may be made between the hours of 8:30 a.m. and 4:00 p.m.

Billing statements are mailed for registration. FOR THE SUMMER SEMESTER 2009, REGISTRATION BILLING STATEMENTS WILL BE MAILED TO THE STUDENT'S PERMANENT ADDRESS.  Payment for registration must be received by DATE TO BE ANNOUNCED.. If payment is not received by the deadline, the student's registration will be canceled.
 
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