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Frequently Asked Questions

Registration

  • What is Early Registration and when are the initial access dates?
    Early Registration for Fall 2013 is April 3-16, 2013. Early Registration for Spring 2013 was November 5 - 18, 2012. Initial access to the registration system is based on the student's classification and hours earned to date.  Seniors and graduate students will be assigned the earliest access times.  Once initial access is given, it will continue through the early registration period.

    Non-degree seeking students may participate in early registration for Summer terms.  Initial access to the registration system will be available towards the end of the early registration period.  Non-degree seeking students may not participate in early registration for the Spring and Fall semesters.

    Around Fall and Spring Break, currently enrolled students will receive notification to their ASU student e-mail account to view their registration status and initital access appointment on AppalNet.  The Registration Status link on the Student Services page in AppalNet informs the student of various items that affect his or her registration, including required registration status and any holds that would prevent registration. The Schedule of Classes for the upcoming semester is available online.

    Students who are enrolled in classes offered by the Office of Distance Education will receive registration instructions via email to their ASU student e-mail account. The Schedule of Classes for the upcoming semester is available under "Schedule of Classes" or at www.registrar.appstate.edu/schedules/.
  • When is Schedule Adjustment?
    The Web Registration System (WRS) is open to students during Schedule Adjustment for eligible student to either initially register or adjust their schedule. Fall 2012 Schedule Adjustment is March 31 to July 16, 2012. Spring 2013 Schedule Adjustment was November 21, 2012 to January 3, 2013.
  • When is Registration?
    The Web Registration System (WRS) opens on August 16, 2013 for Fall 2013. Special (non-degree seeking) students will not have access to WRS until 8:00 am. on August 16.

    The Web Registration System (WRS) opens January 8, 2013 for Spring 2013. Special (non-degree seeking) students will not have access to WRS until 8:00 am.
  • When is Advance Drop/Add?
    WRS is open to all students during the Advance Drop Add.
    Fall 2013 Advance Drop/Add is August 19, 2013.
    Spring 2013 Advance Drop/Add is January 11, 2013.
  • When are the dates of the Drop/Add period?
    WRS is open to all classifications.
    Fall 2013 Drop/Add is August 20 - 26, 2013.
    Spring 2013 Drop/Add is January 14 - 18, 2013.
  • When is the last day to add a class during Drop/Add?
    For Fall 2013, the last day to add a class is August 26, 2013.
    For Spring 2013, the last day to add a class is January 18, 2013.
  • When is the first day of classes?
    The first day of classes for Fall 2013 is August 20, 2013.
    The first day of classes for Spring 2013 is January 14, 2013.
  • What are the Pass-Fail deadlines?
    For Fall 2013, the deadline for putting a class on Pass-Fail is August 26, 2013.
    For Spring 2013, the deadline for putting a class on Pass-Fail is January 18, 2013.
  • When is the last day to put a course on Audit?
    The last day to put a course on audit is August 26, 2013 for Fall 2013.
    The last day to put a course on audit is January 18, 2013 for Spring 2013.
  • What constitutes full-time enrollment?
    An undergraduate student must take 12 semester hours during a regular semester in order to be classified as full-time. A graduate student must take 9 semester hours during a regular semester in order to be classified as full-time.
  • When is the last day to drop a class without academic penalty?
    The last day to drop a full-semester class for Fall 2013 is October 24, 2013.
    The last day to drop a 1st half semester class for Fall 2013 is September 19, 2013.
    The last day to drop a 2nd half semester class for Fall 2013 is November 13, 2013.

    The last day to drop a full-semester class for Spring 2013 is March 25, 2013.
    The last day to drop a 1st half semester class for Spring 2013 is February 13, 2013.
    The last day to drop a 2nd half semester class for Spring 2013 is April 15, 2013.
  • When is Reading Day?
    Fall 2013 Reading Day is December 7, 2013.
    Spring 2013 Reading Day is May 4, 2012.
  • When is Fall Break?
    Fall Break 2013 is October 17 - 18, 2013.
  • When is Spring Break?
    Spring Break 2013 is March 11 - 15, 2013.
  • What are the dates for Summer School 2013?
    Summer Semester 2013: May 21 - August 2, 2013
    1st 5-Week Term 2013: May 21 - June 21, 2013
    1st Graduate/Teacher Term 2013: June 3 - 28, 2013
    2nd 5-Week Term 2013: July 1 - August 2, 2013
    2nd Graduate/Teacher Term 2013: July 9 - August 2, 2013

    Further information can be found on the Summer School website.
  • What should I do if I have questions about waitlisting?
    Please visit the Registration Waitlisting page for tutorials and FAQ's.

Student Records Information and Transcripts

  • How can I update my address?
    There are four ways a student can change their address:
    1. Under Student Services on AppalNET
    2. By phone - there are a series of questions asked to identify the student
    3. Come to the Registrar's Office, 109 John E. Thomas Hall and bring a picture ID
    4. By mail (include your student identification number)
  • How do I change my major?
    Undergraduate students who have already declared a major but want to change majors within their degree-granting college should contact the dean's office of that college to complete a change of major form. Students who have already declared a major but want to change to a major in a different degree-granting college should go to the dean's office of the college where the new major is located to complete a change of major form.
  • How can I get my transcript?
    Information about requesting official and unofficial transcripts, as well as information about viewing your unofficial online transcript is avaiiable on the Registrar's Office website under "Records and Transcripts" or at www.registrar.appstate.edu/records/.
  • Can non-degree seeking graduate students take graduate courses?
    Students holding a baccalaureate degree and who are not working toward a graduate degree are permitted to take graduate courses only with the written permission of the Graduate Dean. Permission forms are available in the Graduate School.
  • What is directory information?
    Directory Information is information that can legally be requested by phone. Any other information requires a student's signature or a request in person. Under Family Education Rights and Privacy Act of 1974 (FERPA), the following directory information can be released without a student's signature and includes: the student's name, enrollment status (e.g., Part or Full-time), local telephone number, e-mail address, field of study, university post office box number, dates of attendance, academic classification and degrees, honors, and awards received.
  • What are FERPA and the university's policies on accessing student records?
    You can find more information about FERPA and policies on accessing student records on the Registrar's website at www.registrar.appstate.edu/admin/ferpastudent.html. Students may grant access to their account through their AppalNET account. More information about the Parent Portal is available on online.
  • How can I get an enrollment verification letter?
    Students may access their Enrollment Verification form from the National Student Clearinghouse by using Banner Self-Service's Student tab and selecting the National Student Clearinghouse link. Or, students may access the Enrollment Verification form through AppalNET, using the Self Service tab, selecting the Student tab and then the National Student Clearinghouse link. Alternatively, an enrollment verification form can be requested by calling the Registrar's Office at (828) 262-6818.
  • How is Foreign Language Placement Credit Awarded?
    Students enrolling in Foreign Language courses must take a placement test. Information is available online about how that credit is awarded.
  • Where can I find information about academic probation and suspension policies?
    Information is available online about those policies and options for improving your academic standing.
  • What is the Repeat Policy?
    Students may, for a variety of reasons, elect to repeat a course. If a student so elects, the following policies will govern the awarding of credit and the computation of his or her GPA:
    1. Credit hours earned in a particular course will not be awarded more than one time; i.e., if a course in which credit hours have been earned is repeated with a passing grade, additional credit hours will not be awarded. If, however, a course in which credit hours have been earned is repeated with a grade of "F", "U", or "WF", the hours earned initially will be subtracted from the student's total.
    2. When a course is repeated, the grade earned in the initial attempt can be excluded from computation in the student's GPA for a maximum of four (4) courses. (Note: If a grade is excluded from GPA computation when repeated, it remains displayed on the academic transcript.)
    3. The student must indicate to the Registrar's Office, in writing, which courses are to be excluded from GPA computation under this policy. A repeat form must be submitted to the Registrar's Office no later than the last day of the final exam period during the term in which the course is repeated. The selection of a repeated course for exemption, once made, cannot be changed.
    4. A course may not be repeated if the content has changed substantially, or if the number of credit hours has been reduced.
    5. If neither the number nor the title of a course has changed, but the content has changed substantially, it will be the responsibility of the chairperson of the department in which the course is offered to notify the Registrar that a student who took the course prior to the change in content may not repeat the course for credit.
    6. Students do not re-register for a class in which a grade of "I" was earned in order to complete the incomplete. If a student receives a grade of "I" in a class and then re-registers for the class (either with the same or a different professor), the grade of "I" in the first class will default to "F" or "U". If the student does take the class a second time, the initial grade of "F" or "U" can be excluded by using one of the four repeats allowed.
    Repeat forms are available online under "Electronic Forms" or at www.registrar.appstate.edu/eforms/.
  • Where can I find out about establishing in-state residency for tuition purposes?
    Application forms and information about establishing in-state residency are available under "Residency" on the Registrar's website or at www.registrar.appstate.edu/residency. The University Residency Officer may be contacted between 8:00 a.m. and 5:00 p.m., Monday through Friday, at 262-6826 or by e-mail at resofficer@appstate.edu.
  • I am an Appalachian student but I've been out of school for a semester. How can I be re-admitted?
    Returning degree-seeking undergraduate students who have missed a fall or spring term are re-admitted through their Dean's Office and must fill out a Data Sheet. Students should allow plenty of time prior to the beginning of early registration to be advised in their Dean’s Office. Returning non-degree and graduate students are re-admitted through the Records Area of the Registrar's Office (828-262-2051). Returning students who have been out of school for four months or more are also required to complete a Non-Continuous Enrollment Verification Form.
  • Where can I find information about withdrawing or not returning to Appalachian?
    Before the first day of classes, if a student wishes to withdraw from a term, he or she should use the "Enrollment Discontinuation Form" under the Self-Service/Student tab in AppalNet.

    If classes have started, the student should use the "Enrollment Discontinuation Form" under the Self-Service/Student tab in AppalNet. The student may wish to see Martha Wilson in the Registrar's Office, Room 120, John Thomas Hall to withdraw. Students may call 828-262-7961 or 828-262-2050 for assistance.

    Links for the Refund Schedules are available on the Schedule of Classes page. If students are withdrawing from a special course offering not outlined in the Summer Refund Schedule, they should contact Martha Wilson of the Registrar's Office at 828-262-7961 for refund information.
  • What do I need to do to take coursework at another school?
    Information about taking coursework at another school is available on the Office of Transfer Articulation website ("Current Students" then "Visiting Coursework" or directly at http://ota.appstate.edu/current-students/visiting-coursework-0.)

Dean's and Chancellor's Lists

  • What are the requirements for the Dean's List?
    An undergraduate student who carries 12 - 14 hours of coursework on which grade points are computed and who attains a grade-point average of 3.45 or better is placed on the dean's list of honor students for that semester. An undergraduate student who carries 15 hours or more of coursework on which grade points are computed and who attains a grade-point average of 3.25 or better is placed on the dean's list of honor students for that semester. Only those courses earning credit toward graduation will be used in determining eligibility for honors.
  • What are the requirements for the Chancellor's List?
    The Chancellor's list was created to provide higher recognition to those full-time students who receive a grade-point average of 3.85 or higher in any semester. An undergraduate student who carries 12 hours or more of coursework on which grade points are computed and who attains a grade-point average of 3.85 or better is placed on the Chancellor's list of honor students for that semester. Only those courses earning credit toward graduation will be used in determining eligiblity for honors.

Graduation and Commencement

Tuition, Fees, and Billing Information

  • How much are the tuition and fees?
    You can find information about tuition and fees on the Registrar's website or on the Student Accounts website. Information about Summer School tuition is available online.
  • When are tuition bills sent and due?
    Fall 2013 bills will be e-mailed on July 15, 2013 and are due by August 7, 2013. Bills are e-mailed to the student's AppalNet account. Students can give their parents and guardians access to view their bill and receive e-mail notifications about the bill by granting access in AppalNet. (Instructions on granting parent access is online at www.registrar.appstate.edu/ferpa.html.
  • What is the tuition payment deadline?
    In order to protect early registration, Fall 2013 payment must be received by August 7, 2013. Failure to make payment will result in cancellation of early registration.
  • What is the Tuition Surcharge?
    Undergraduate students who initially enrolled at Appalachian in the fall, 1994 and thereafter, must comply with North Carolina Session Law 321-89 (Senate Bill 27) and 769-17.10 (Senate Bill 1505). In 2009, the General Assembly (Senate Bill 202 - Section 9.10b) increased the surcharge rate from 25% to 50%, beginning Fall 2010. This legislation requires a tuition surcharge of fifty percent (50%) on: 1) all credit hours in excess of one hundred and forty (140) when taken as part of the student's first baccalaureate degree; and 2) all credit hours in excess of one hundred and ten percent (110%) of the number required for a second or subsequent baccalaureate degree. Included in the calculation of surcharge hours will be 1) all coursework attempted at Appalachian (i.e., courses earned, courses failed, courses repeated, and courses dropped after the UNC system "census" date published in the academic calendar), and 2) all coursework transferred to Appalachian from other institutions. Excluded from the calculation will be credit by examination, advance placement credit, military credit and credit earned through an extension program or during the summer at any member institution of the University of North Carolina. (Note: Every baccalaureate degree at Appalachian requires a minimum of 122 credit hours; Appalachian does not offer a baccalaureate degree that requires more than 128 credit hours.)

Events

  • When is Convocation?
    Convocation will be held on September 10, 2013. Classes on that day began later in order that faculty, staff and students may attend this and other important events to be held that day. Faculty were asked to encourage the attendance of their students. Further information can be found on the Convocation website.
  • When is Homecoming?
    Homecoming 2013 is October 12, 2013.
  • When is Family Weekend?
    The 2013 Family Weekend is September 27 - 29, 2013. Further information can be found on the Family Weekend website.
  • What is the 2013 University Holiday Schedule?
    September 2, 2013: State Holiday
    October 17-18, 2013: University Break (for students only)
    November 27-29, 2013: University Break/State Holidays (November 27, 2013 - for students only)

Final Exams and Grading Information

  • When are final exams?
    Fall 2013 exams are December 9 - 13, 2013.
    Spring 2013 exams are May 6 - 10, 2013.
    Exam dates and times for classes can be found online under "Exam Schedule."
  • When are final grades due?
    Final grades for Fall 2013 are due on December 16, 2013.
    Final grades for Spring 2013 are due on May 13, 2013.
  • How do I calculate my Grade Point Average (GPA)?
    The grade-point average (GPA) is a general measure of the student's academic achievement while at Appalachian. The GPA is determined by dividing the total number of quality points earned by the total number of quality hours attempted ("quality points" and "quality hours" are derived from courses graded A-F or WF). The GPA is computed only on the basis of coursework taken at Appalachian. You can use DegreeWorks to calculate your GPA.

    At the end of each grading period, grades are given in each course by letters which indicate the quality of work done by the student.
    A  excellent, 4 grade points per semester hour.
    A-     excellent, 3.7 grade points per semester hour.
    B+     above average, 3.3 grade points per semester hour.
    B     above average, 3 grade points per semester hour.
    B-     above average, 2.7 grade points per semester hour.
    C+     average, 2.3 grade points per semester hour.
    C     average, 2 grade points per semester hour.
    C-     average, 1.7 grade points per semester hour.
    D+     below average but passing, 1.3 grade points per semester hour.
    D     below average but passing, 1 grade point per semester hour.
    D-     below average but passing, .7 grade point per semester hour.
    F     failure, 0 grade points.
    P     pass, 0 grade points (used only for courses taken on pass-fail basis).
    F       *failure, 0 grade points (*indicates only that the course was taken on the pass-fail basis; this grade is equivalent to the F above).
    AU     audit, no credit
    I      incomplete, because of sickness or some other unavoidable cause. An "I" becomes an "F" if not removed within the time designated by the instructor, not to exceed one semester, except that all incompletes must be removed at the time of graduation. An incomplete is not given merely because assignments were not completed during a semester.
    IP     in progress
    NR     grade not reported (hours not counted in computing GPA).
    W     withdrawal from the university, no academic penalty.
    WC     withdrawal from an individual course, no academic penalty.
    WP     withdrew passing.
    WF     withdrew failing.
    *F     administrative F
    S     satisfactory, 0 grade points (used for satisfactory performance, student teaching, screening, proficiencies, and specially designated courses in the curriculum).
    WU      withdrew unsatisfactory.

General Information