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Frequently Asked Questions

Registration

  • What is Early Registration and when are the initial access dates?
    Early Registration for Fall 2008 is March 31 - April 11, 2008.
    Initial access to the registration system is based on the student's classification and hours earned to date.  Seniors and graduate students will be assigned the earliest access times.  Once initial access is given, it will continue through the early registration period.

    Non-degree seeking students may participate in early registration for Summer terms.  Initial access to the registration system will be available towards the end of the early registration period.  Non-degree seeking students may not participate in early registration for the Spring and Fall semesters.

    Around Fall and Spring Break, currently enrolled students will receive notification to their ASU student e-mail account to view their registration status and initital access appointment on AppalNet.  The Registration Status link on the Student Services page in AppalNet informs the student of various items that affect his or her registration, including required registration status and any holds that would prevent registration. The Schedule of Classes for the upcoming semester is available online.

    Students who are enrolled in classes offered by the Office of Extension Instruction will receive registration materials at their permanent address. The Schedule of Classes for the upcoming semester is available under "Schedule of Classes" or at www.registrar.appstate.edu/schedules/.
  • When is Schedule Adjustment?
    The Web Registration System (WRS) is open to students during Schedule Adjustment for eligible student to either initially register or adjust their schedule. Fall 2008 Schedule Adjustment is April 24-25, 2008.
  • When is Registration?
    The Web Registration System (WRS) is open ONLY to students who are NOT registered or who have an incomplete schedule, which is a schedule with less than twelve hours for an undergraduate, or less than nine hours for a graduate. Special (non-degree seeking) students will not have access to WRS until 1:00 pm. Fall 2008 Registration is August 22, 2008
  • When is Advance Drop/Add?
    WRS is open to all students during the Advance Drop Add.
    Fall 2008 Advance Drop/Add is August 25, 2008.
    Spring 2008 Advance Drop/Add is January 11, 2008.
  • When are the dates of the Drop/Add period?
    WRS is open to all classifications.
    Fall 2008 Drop/Add is August 26- September 2, 2008.
    Spring 2008 Drop/Add is January 14 - January 18, 2008.
  • When is the last day to add a class during Drop/Add?
    For Fall 2008, the last day to drop a class is September 2, 2008.
    For Spring 2008, the last day to drop a class is January 18, 2008.
  • When is the first day of classes?
    The first day of classes for Fall 2008 is August 26, 2008.
    The first day of classes for Spring 2008 is January 14, 2008.
  • What are the Pass-Fail deadlines?
    For Fall 2008, the deadline for putting a class on Pass-Fail is September 2, 2008.
    For Spring 2008, the deadline for putting a class on Pass-Fail is January 18, 2008.
  • When is the last day to put a course on Audit?
    The last day to put a course on audit is September 2, 2008 for Fall 2008.
    The last day to put a course on audit is January 18, 2008 for Spring 2008.
  • When is the last day to drop a class without academic penalty?
    The last day to drop a full-semester class for Fall 2008 is October 30, 2008.
    The last day to drop a 1st half semester class for Fall 2008 is September 25, 2008.
    The last day to drop a 2nd half semester class for Fall 2008 is November 18, 2008.

    The last day to drop a full-semester class for Spring 2008 is March 26, 2008.
    The last day to drop a 1st half semester class for Spring 2008 is February 13, 2008.
    The last day to drop a 2nd half semester class for Spring 2008 is April 15, 2008.
  • When is Reading Day?
    Spring 2008 Reading Day is May 1, 2008.
    Fall 2008 Reading Day is December 9, 2008.
  • When is Fall Break?
    Fall Break 2008 is October 16 - 17, 2008.
  • When is Spring Break?
    Spring Break 2008 is March 10 - 14, 2008.
  • What are the dates for Summer School 2008?
    Summer Semester 2008: May 27 - August 8, 2009
    1st 5-Week Term 2008: May 27 - June 27, 2008
    1st Graduate/Teacher Term 2008: June 9 - July 3, 2008
    2nd 5-Week Term 2008: July 7 - August 8, 2008
    2nd Graduate/Teacher Term 2008: July 7 - August 1, 2008

    Further information can be found on the Summer School website.

Student Records Information and Transcripts

  • How can I update my address?
    There are four ways a student can change their address:
    1. Under Student Services on AppalNET
    2. By phone - there are a series of questions asked to identify the student
    3. Come to the Registrar's Office, 109 John E. Thomas Hall and bring a picture ID
    4. By mail (include your student identification number)
  • How do I change my major?
    Undergraduate students who have already declared a major but want to change majors within their degree-granting college should contact the dean's office of that college to complete a change of major form. Students who have already declared a major but want to change to a major in a different degree-granting college should go to the dean's office of the college where the new major is located to complete a change of major form.
  • How can I get my transcript?
    Information about requesting official and unofficial transcripts, as well as information about viewing your unofficial online transcript is avaiiable under "Records and Transcripts" or at www.registrar.appstate.edu/records/.
  • Can non-degree seeking graduate students take graduate courses?
    Students holding a baccalaureate degree and who are not working toward a graduate degree are permitted to take graduate courses only with the written permission of the Graduate Dean. Permission forms are available in the Graduate School.
  • What is directory information?
    Directory Information is information that can legally be requested by phone. Any other information requires a student's signature or a request in person. Under Family Education Rights and Privacy Act of 1974 (FERPA), the following directory information can be released without a student's signature and includes: the student's name, enrollment status (e.g., Part or Full-time), local telephone number, e-mail address, field of study, university post office box number, dates of attendance, academic classification and degrees, honors, and awards received.
  • What are FERPA and the university's policies on accessing student records?
    You can find more information about FERPA and policies on accessing student records on the Registrar's website at www.registrar.appstate.edu/admin/ferpastudent.html. Students may grant access to their account through their AppalNET account. More information about the Parent Portal is available on online.
  • How can I get an enrollment verification letter?
    Students may access the "Enrollment Verification Self-Service" link from AppalNET . The link is located under the Campus Resources tab, then the Student Campus Resources heading. The "Enrollment Verification Self-Service" link will connect students to the National Student Clearinghouse Self-Service login site. After students accurately complete the log-in information, they will be forwarded to a 'Welcome' page and prompted to select a service. Alternatively, an enrollment verification form can be requested by calling the Registrar's Office at (828) 262-6818.
  • How is Foreign Language Placement Credit Awarded?
    Students enrolling in Foreign Language courses must take a placement test. Information is available online about how that credit is awarded.
  • Where can I find information about academic probation and suspension policies?
    Information is available online about those policies and options for improving your academic standing.
  • What is the Repeat Policy?
    Students may, for a variety of reasons, elect to repeat a course. If a student so elects, the following policies will govern the awarding of credit and the computation of his or her GPA:
    1. Credit hours earned in a particular course will not be awarded more than one time; i.e., if a course in which credit hours have been earned is repeated with a passing grade, additional credit hours will not be awarded. If, however, a course in which credit hours have been earned is repeated with a grade of "F", "U", or "WF", the hours earned initially will be subtracted from the student's total.
    2. When a course is repeated, the grade earned in the initial attempt can be excluded from computation in the student's GPA for a maximum of four (4) courses. (Note: If a grade is excluded from GPA computation when repeated, it remains displayed on the academic transcript.)
    3. The student must indicate to the Registrar's Office, in writing, which courses are to be excluded from GPA computation under this policy. A repeat form must be submitted to the Registrar's Office no later than the last day of the final exam period during the term in which the course is repeated. The selection of a repeated course for exemption, once made, cannot be changed.
    4. A course may not be repeated if the content has changed substantially, or if the number of credit hours has been reduced.
    5. If neither the number nor the title of a course has changed, but the content has changed substantially, it will be the responsibility of the chairperson of the department in which the course is offered to notify the Registrar that a student who took the course prior to the change in content may not repeat the course for credit.
    6. Students do not re-register for a class in which a grade of "I" was earned in order to complete the incomplete. If a student receives a grade of "I" in a class and then re-registers for the class (either with the same or a different professor), the grade of "I" in the first class will default to "F" or "U". If the student does take the class a second time, the initial grade of "F" or "U" can be excluded by using one of the four repeats allowed.
    Repeat forms are available online under "Electronic Forms" or at www.registrar.appstate.edu/eforms/.
  • Where can I find out about establishing in-state residency for tuition purposes?
    Application forms and information about establishing in-state residency are available under "Residency" on the Registrar's website or at www.registrar.appstate.edu/residency. The University Residency Officer may be contacted between 8:00 a.m. and 5:00 p.m., Monday through Friday, at 262-7712 or by e-mail at resofficer@appstate.edu.
  • I am an Appalachian student but I've been out of school for a semester. How can I be re-admitted?
    Degree-seeking undergraduate students returning in the Fall or Spring are re-admitted through their Dean's Office and through the Office of Summer Sessions if returning in the Summer. Returning students must fill out a Data Sheet. Non-degree and graduate students are re-admitted through the Records Area of the Registrar's Office (828-262-2051).
  • Where can I find information about withdrawing or not returning to Appalachian?
    Before the first day of classes, if a student wishes to withdraw from a term, he or she should contact the Registrar's Office at 828-262-2050 or come by Room 109 of John Thomas Hall to process an "Intent Not to Return" form.

    If classes have started, the student should speak to Martha Wilson in the Registrar's Office, Room 108 in John Thomas Hall to withdraw. Also, students may call 828-262-7961 or 828-262-2050 for assistance.

    Links for the Refund Schedules are available on the Schedule of Classes page. If students are withdrawing from a special course offering not outlined in the Summer Refund Schedule, they should contact the Martha Wilson of the Registrar's Office at 828-262-7961 for refund information.
  • What do I need to do to take coursework at another school?
    Information about taking coursework at another school is available under "Visiting Coursework" on the "Records and Transcripts" page or at www.registrar.appstate.edu/records/.

Dean's and Chancellor's Lists

  • What are the requirements for the Dean's List?
    An undergraduate student who carries 12 - 14 hours of coursework on which grade points are computed and who attains a grade-point average of 3.45 or better is placed on the dean's list of honor students for that semester. An undergraduate student who carries 15 hours or more of coursework on which grade points are computed and who attains a grade-point average of 3.25 or better is placed on the dean's list of honor students for that semester. Only those courses earning credit toward graduation will be used in determining eligibility for honors.
  • What are the requirements for the Chancellor's List?
    The Chancellor's list was created to provide higher recognition to those full-time students who receive a grade-point average of 3.85 or higher in any semester. Only those courses earning credit toward graduation will be used in determining eligiblity for honors.

Graduation and Commencement

Tuition, Fees, and Billing Information

  • How much are the tuition and fees?
    You can find information about tuition and fees on the Registrar's website or on the Student Accounts website. Information about Summer School tuition is available online.
  • When are tuition bills sent and due?
    Fall 2008 bills are sent July 15, 2008 and due by August 5, 2008.
    Spring 2008 bills are mailed initially on November 19, 2007 and due December 10, 2007.
    Bills are sent to the student's permanent address.
  • What is the tuition payment deadline?
    In order to protect early registration, payment must be received by the appropriate date. Failure to make payment will result in cancellation of early registration.
  • What is the Tuition Surcharge?
    Undergraduate students who initially enrolled at Appalachian in the fall, 1994 and thereafter, must comply with North Carolina Session Law 321-89 (Senate Bill 27) and 769-17.10 (Senate Bill 1505). This legislation requires a tuition surcharge of twenty-five percent (25%) on: 1) all credit hours in excess of one hundred and forty (140) when taken as part of the student's first baccalaureate degree; and 2) all credit hours in excess of one hundred and ten percent (110%) of the number required for a second or subsequent baccalaureate degree. Included in the calculation of surcharge hours will be 1) all coursework attempted at Appalachian (i.e., courses earned, courses failed, courses repeated, and courses dropped after the UNC system "census" date published in the academic calendar), and 2) all coursework transferred to Appalachian from other institutions. Excluded from the calculation will be credit by examination, advance placement credit, military credit and credit earned through an extension program or during the summer at any member institution of the University of North Carolina. (Note: Every baccalaureate degree at Appalachian requires a minimum of 122 credit hours; Appalachian does not offer a baccalaureate degree that requires more than 128 credit hours.)

Events

Final Exams and Grading Information

  • When are final exams?
    Fall 2008 exams are December 10 - 17, 2008 (excluding Saturday and Sunday, December 13 -14, 2008).
    Spring 2008 exams are May 2 - May 7, 2008 (excluding Sunday, May 4, 2008).
    Exam dates and times for classes can be found online under "Exam Schedule."
  • When are final grades due?
    Final grades for Fall 2008 are due on December 19, 2008.
    Final grades for Spring 2008 are due on May 9, 2008.
  • How do I calculate my Grade Point Average (GPA)?
    The grade-point average (GPA) is a general measure of the student's academic achievement while at Appalachian. The GPA is determined by dividing the total number of quality points earned by the total number of quality hours attempted ("quality points" and "quality hours" are derived from courses graded A-F or WF). The GPA is computed only on the basis of coursework taken at Appalachian. You can use the Online GPA Calculator.

    At the end of each grading period, grades are given in each course by letters which indicate the quality of work done by the student.
    A  excellent, 4 grade points per semester hour.
    A-     excellent, 3.7 grade points per semester hour.
    B+     above average, 3.3 grade points per semester hour.
    B     above average, 3 grade points per semester hour.
    B-     above average, 2.7 grade points per semester hour.
    C+     average, 2.3 grade points per semester hour.
    C     average, 2 grade points per semester hour.
    C-     average, 1.7 grade points per semester hour.
    D+     below average but passing, 1.3 grade points per semester hour.
    D     below average but passing, 1 grade point per semester hour.
    D-     below average but passing, .7 grade point per semester hour.
    F     failure, 0 grade points.
    P     pass, 0 grade points (used only for courses taken on pass-fail basis).
    F*     failure, 0 grade points (*indicates only that the course was taken on the pass-fail basis; this grade is equivalent to the F above).
    AU     audit, no credit
    I      incomplete, because of sickness or some other unavoidable cause. An "I" becomes an "F" if not removed within the time designated by the instructor, not to exceed one semester, except that all incompletes must be removed at the time of graduation. An incomplete is not given merely because assignments were not completed during a semester.
    IP     in progress
    NR     grade not reported (hours not counted in computing GPA).
    W     withdrawal, either from a course or from the university.
    WP     withdrew passing.
    WF     withdrew failing.
    @F     administrative F
    S     satisfactory, 0 grade points (used for satisfactory performance, student teaching, screening, proficiencies, and specially designated courses in the curriculum).
    WU      withdrew unsatisfactory.

General Information